Scheduling Coordinator

3 months ago

Toronto, Canada Classic Fire + Life Safety Full time

Company Description

Thank you so much for considering our company in your career search Classic Fire + Life Safety is a leader in the fire protection and life safety industry because of our talented, knowledgeable, and motivated staff. We know that it is our people who make the difference, and we are looking to grow our team of passionate professionals. Interested in joining us?

Our goal is to partner with our customers, to ensure their building, and the people in them are safe, from new building construction activities, modernization activities, and demand for system upgrades, through to preventative maintenance and service.

CFLS is a caring company who values our staff.

CFLS is local and is part of the community.

CFLS is a full-service fire protection contractor.

**Summary**

The Scheduling Coordinator is motivated, organized and knowledgeable in the field of Mobile Inspection Services Scheduling and Coordination, with a strong technical and time-management focus to support the company’s field service operations. This job description is to be used as a guideline only and may not incorporate all functions of the job.

**DETAILED DESCRIPTION**

The Scheduling Coordinator is a full-time position responsible for coordinating and scheduling our Field Technician Services Team and will be responsible for the following tasks:
**PRIMARY ACCOUNTABILITIES**
- Preparing, coordinating, and implementing schedules for our mobile Fire & Life Safety Inspections Services Team at the prescribed intervals to meet scheduling KPI’s
- Effectively communicate with our field staff, customers, contractors, vendors and external resources on date/time and details regarding field service appointments
- Assess job readiness, and ensure all scheduled jobs are verified with customers at prescribed intervals prior to field deployment
- Maintain all appointment, software, and system records to ensure they are accurate and updated (i.e. site contacts, scope of work & deliverables, equipment and tooling needs, reports, etc.)
- Ensure field service staff are effectively and efficiently scheduled at least 2 weeks in advance, ensuring appointment scopes align with technician/fitter skills required to complete the work, and to avoid scope creep
- Work with Scheduling Supervisor, Service Managers, and Field Service Staff to ensure appropriate time is allocated to inspection service jobs. Involvement and adherence to RTG and Job Duration will assist with this requirement.
- Work closely with the clients, Scheduling Supervisor, Service Managers, and Field Service Staff to ensure our Fire & Life Safety Inspections are completed on-time and error free, with mínimal return visits
- Communicate all relevant information concerning next steps and timelines to the customer, AHJ’s, contractors and leadership
- Track open jobs to ensure appointments and service orders are moving forward as quickly and efficiently as possible
- Create, track, maintain, verify, and close all service appointments, and service schedules in our ERP and supporting software
- Provide our Office Operations Team with appointment information and documentation for job closeouts
- Other duties as assigned

**SECONDARY ACCOUNTABILITIES**
- Ensure clients record are accurate an updated in our ERP, Inspection Reporting Platforms, Network Drives, and Files
- Work closely with the Scheduling Supervisor, and Service Managers in the mapping our new business appointments, and complex inspection services jobs
- Work with the Scheduling Supervisor, and Service Managers to address work-in-progress reports (weekly)
- Provide Scheduling Status Updates to your supervisor/team (Daily)
- Schedule sub-contractors and ensure materials are ready and proper paperwork is completed and received.
- Other duties as assigned

**SYSTEMS AND APPLICATIONS**
- Scheduling system management and administration
- The understanding and daily use of our ERP (Acumatica), financial systems, appointment systems, scheduling and reporting. Our Inspection Reporting Software Systems for Inspection Reporting accuracy. Our Certification Tracking systems, equipment tracking systems, security clearance and safety tracking systems for scheduling accuracy.
- GPS Tracking Software review and administration for efficient and effective routing.

**SKILLS AND ATTRIBUTES**
- Planning, scheduling, and detailed time management skills are a must
- Organized, Strong attention to details and record keeping focus to ensure division’s scheduling needs
- Able to process documentation and understand completeness formatting and consistency requirements
- Keep informed of scheduling system revisions and upgrades
- Good interpersonal skills with department staff and field technicians
- Team Player with strong communication skills through both written and oral

**QUALIFICATIONS**
- Minimum 2 years’ experience in work planning, scheduling, dispatching, and redeployment type roles in service Industries
- Ability to prioritize respons

  • Scheduling Coordinator

    3 months ago

    Toronto, Canada Q Medical Full time

    Position: Scheduling Coordinator Reporting to: Director of Operations Location: Q Medical Clinic (North York) **About Q Medical**: Q Medical is a provider of independent medical assessment services dealing with motor vehicle accidents in Ontario. With medical expertise across every specialty and discipline, a roster of leading physicians, and a thorough...

  • Scheduling Coordinator

    3 months ago

    Toronto, Canada Q Medical Full time

    Position: Scheduling Coordinator Reporting to: Director of Operations Location: Q Medical Clinic (North York) **About Q Medical**: Q Medical is a provider of independent medical assessment services dealing with motor vehicle accidents in Ontario. With medical expertise across every specialty and discipline, a roster of leading physicians, and a thorough...

  • Scheduling Coordinator

    3 months ago

    Toronto, Canada Q Medical Full time

    **Job description** Position: Scheduling Coordinator Reporting to: Director of Operations Location: Q Medical Clinic (North York) **About Q Medical**: Q Medical is a provider of independent medical assessment services dealing with injury claims in Ontario. With medical expertise across every specialty and discipline, a roster of leading physicians, and a...

  • Scheduling Coordinator

    4 weeks ago

    Toronto, Canada S.R.T. MedStaff Full time

    About S.R.T. MedStaffS.R.T. MedStaff has been a trusted leader in the health care community since 1981, hiring client service coordinators, personal support workers, registered nurses, registered practical nurses, and supervisors. Come work for an agency that truly values and supports its staff!Why Join S.R.T. MedStaff?S.R.T. MedStaff provides diverse...

  • Scheduling Coordinator

    4 weeks ago

    Toronto, Canada S.R.T. MedStaff Full time

    About S.R.T. MedStaffS.R.T. MedStaff has been a trusted leader in the health care community since 1981, hiring client service coordinators, personal support workers, registered nurses, registered practical nurses, and supervisors. Come work for an agency that truly values and supports its staff!Why Join S.R.T. MedStaff?S.R.T. MedStaff provides diverse...

  • Scheduling Coordinator

    3 months ago

    Toronto, Canada C-Care Health Services Full time

    **Who We Are** C-Care is a healthcare staffing agency with over 20 years of experience in providing high quality care services to homes and healthcare facilities. We are providing temporary staffing assignments for our clients located within Greater Toronto Area. We offer professional and dedicated healthcare services to private homes, hospitals,...

  • Scheduling Coordinator

    3 months ago

    Toronto, Canada Orthodontics on Danforth Full time

    **Scheduling Coordinator** Orthodontics on Danforth We are a busy orthodontic office seeking a Scheduling Coordinator (SC) to join our orthodontic team. Customer service and teamwork are a priority for us. The SC must be able to multitask in a face-paced environment, be proficient with computer skills (Orthotrac, Microsoft Office), prioritize tasks, meet,...

  • Scheduling Coordinator

    4 weeks ago

    Toronto, ON, Canada S.R.T. MedStaff Full time

    About S.R.T. MedStaffS.R.T. MedStaff has been a trusted leader in the health care community since 1981, hiring client service coordinators, personal support workers, registered nurses, registered practical nurses, and supervisors. Come work for an agency that truly values and supports its staff!Why Join S.R.T. MedStaff?S.R.T. MedStaff provides diverse...

  • Scheduling Coordinator

    4 weeks ago

    Toronto, ON, Canada S.R.T. MedStaff Full time

    About S.R.T. MedStaffS.R.T. MedStaff has been a trusted leader in the health care community since 1981, hiring client service coordinators, personal support workers, registered nurses, registered practical nurses, and supervisors. Come work for an agency that truly values and supports its staff!Why Join S.R.T. MedStaff?S.R.T. MedStaff provides diverse...

  • Scheduling Coordinator

    3 weeks ago

    Toronto, ON, Canada S.R.T. MedStaff Full time

    About S.R.T. MedStaffS.R.T. MedStaff has been a trusted leader in the health care community since 1981, hiring client service coordinators, personal support workers, registered nurses, registered practical nurses, and supervisors. Come work for an agency that truly values and supports its staff!Why Join S.R.T. MedStaff?S.R.T. MedStaff provides diverse...

  • Scheduling Coordinator

    10 hours ago

    Toronto, Ontario, Canada Yee Hong Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Scheduling Coordinator to provide centralized support to our long-term care homes. As a key member of our team, you will be responsible for calling in and replacing staff during evenings, weekends, and statutory holidays, ensuring timely updates to local centers and maintaining accurate staff...

  • Scheduling Coordinator

    4 weeks ago

    Toronto, ON, Canada S.R.T. MedStaff Full time

    About S.R.T. MedStaff S.R.T. MedStaff has been a trusted leader in the health care community since 1981, hiring client service coordinators, personal support workers, registered nurses, registered practical nurses, and supervisors. Come work for an agency that truly values and supports its staff! Why Join S.R.T. MedStaff? S.R.T. MedStaff provides diverse...

  • Scheduling Coordinator

    4 weeks ago

    Toronto, ON, Canada S.R.T. MedStaff Full time

    About S.R.T. MedStaff S.R.T. MedStaff has been a trusted leader in the health care community since 1981, hiring client service coordinators, personal support workers, registered nurses, registered practical nurses, and supervisors. Come work for an agency that truly values and supports its staff! Why Join S.R.T. MedStaff? S.R.T. MedStaff provides diverse...

  • Scheduling Coordinator

    3 weeks ago

    Toronto, ON, Canada S.R.T. MedStaff Full time

    About S.R.T. MedStaff S.R.T. MedStaff has been a trusted leader in the health care community since 1981, hiring client service coordinators, personal support workers, registered nurses, registered practical nurses, and supervisors. Come work for an agency that truly values and supports its staff! Why Join S.R.T. MedStaff? S.R.T. MedStaff provides diverse...

  • Scheduling Coordinator

    4 weeks ago

    Toronto, ON, Canada S.R.T. MedStaff Full time

    About S.R.T. MedStaff S.R.T. MedStaff has been a trusted leader in the health care community since 1981, hiring client service coordinators, personal support workers, registered nurses, registered practical nurses, and supervisors. Come work for an agency that truly values and supports its staff! Why Join S.R.T. MedStaff? S.R.T. MedStaff provides diverse...

  • Scheduling Coordinator

    3 months ago

    Toronto, Canada ParaMed Full time

    Job Description Scheduling Coordinator Time Type: Part time - Join us as we continue our 40-year tradition to help people live better and provide the most compassionate care possible! Join a winning team and let’s succeed together! ParaMed Home Health Care accommodates the needs of job applicants throughout its recruitment and selection processes upon...

  • Schedule Coordinator

    7 days ago

    Toronto, Ontario, Canada FEI INTERNATIONAL EXPRESS LTD Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Schedule Coordinator to join our team at FEI International Express Ltd. As a key member of our operations team, you will be responsible for coordinating the movement of supplies and materials between departments, ensuring seamless logistics and efficient production runs.Key...

  • Scheduling Coordinator

    3 months ago

    Toronto, Canada Turner Construction Company Full time

    Prepares and maintains schedules, develops and reviews project baselines, monitors and tracks progress. Supports the project(s) in all other aspects of scheduling analysis and special studies. Supports Business Development (BD) and Marketing (MK) activities as they relate to proposed project scheduling.**Reports To**:Project Superintendent, Project Manager,...

  • Scheduling Coordinator

    1 day ago

    Toronto, Ontario, Canada CB Canada Full time

    Job SummaryThis position is responsible for coordinating shift scheduling, tracking, and reporting at the site level. The successful candidate will ensure adherence to company policies and procedures, motivate and lead by example, and support a positive work environment while establishing a safe and welcoming space for all team members.Key...

  • Scheduling Coordinator

    3 months ago

    Toronto, Canada Classic Fire + Life Safety Full time

    **Summary** The Scheduling Coordinator is motivated, organized and knowledgeable in the field of Mobile Inspection Services Scheduling and Coordination, with a strong technical and time-management focus to support the company’s field service operations. This job description is to be used as a guideline only and may not incorporate all functions of the...