Scheduling Coordinator

5 months ago


Toronto, Canada Q Medical Full time

**Job description**

Position: Scheduling Coordinator
Reporting to: Director of Operations
Location: Q Medical Clinic (North York)

**About Q Medical**:
Q Medical is a provider of independent medical assessment services dealing with injury claims in Ontario. With medical expertise across every specialty and discipline, a roster of leading physicians, and a thorough understanding of case law, we strive to redefine what it means to be a truly independent provider. We do so with an unwavering commitment to objectivity and fairness. We have been exponentially expanding our team and have more reach in the community than ever before. Our approach is to build empathy and treat our clients like a member of our own family in their path to recovery.

**Position Summary**:
The Scheduling Coordinator is responsible for providing timely scheduling of new referrals, distribution of referrals to our assessor, sending medical files to assessors, entering booking details, communication and follow up for bookings with all stakeholders, scheduling assessments, and any secondary services as required. The Scheduling Coordinator will work with our stakeholders to schedule assessments in line with client and assessor preferences.

The position will report to the Director of Operations. The position will work closely and collaboratively with our other departments.

**Responsibilities**
- Review and acknowledgement of incoming referrals in accordance with company timelines
- Managing referrals and assessor dates in tracking sheet and in Universal software
- Monitoring of the status of all referrals
- Scheduling of assessments and requesting of medical documents from health care providers
- Scheduling and coordinating secondary service providers such as translation and transportation for clients
- Prepare tracking for transportation and translation as required
- Preparation of scheduling documents
- Communication with stakeholders as required from diverse professions and educational backgrounds
- _**Exceptional customer service**_
- Coordinating with assessors in advance and working with various schedules and timelines
- Daily, weekly and monthly reporting as required
- Other responsibilities as required.

**Qualifications**
**Experience**:

- 1 year of experience in scheduling or administrative position in a healthcare setting
- Clinical knowledge an asset
- Knowledge of the SABS an asset
- Prior experience in the MVA industry

**Education and Certifications**:

- University degree in related field (health sciences, administrative studies, etc.)

**Knowledge and Skills**:

- Excellent analytical, critical thinking, problem solving and reasoning skills
- Demonstrated ability to develop and maintain professional relationships with colleagues, external partners and providers;
- Demonstrated ability to work independently and as part of a team;
- _**Understanding of SABS an asset;**_
- Ability to communicate clearly and effectively with all stakeholders;
- Extensive experience using Microsoft Office, specifically Word;
- Ability to use Universal or other MIS
- Meticulous attention to detail;
- Multi-tasking, time management, planning and organizing;
- Ability to maintain confidentiality.

**Job Types**: Permanent, Full-time

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Scheduling/Administration in healthcare or rehabilitation: 1 year (preferred)
- Motor vehicle accident industry: 1 year (preferred)

Work Location: In person

**Job Types**: Full-time, Permanent

Pay: $17.00-$21.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Scheduling in healthcare or rehabilitation: 1 year (preferred)
- motor vehicle accident industry: 1 year (preferred)

Work Location: In person


  • Scheduling Coordinator

    5 months ago


    Toronto, Canada Q Medical Full time

    Position: Scheduling Coordinator Reporting to: Director of Operations Location: Q Medical Clinic (North York) **About Q Medical**: Q Medical is a provider of independent medical assessment services dealing with motor vehicle accidents in Ontario. With medical expertise across every specialty and discipline, a roster of leading physicians, and a thorough...


  • Toronto, Canada S.R.T. MedStaff Full time

    About S.R.T. MedStaffS.R.T. MedStaff has been a trusted leader in the health care community since 1981, hiring client service coordinators, personal support workers, registered nurses, registered practical nurses, and supervisors. Come work for an agency that truly values and supports its staff!Why Join S.R.T. MedStaff?S.R.T. MedStaff provides diverse...

  • Scheduling Coordinator

    5 months ago


    Toronto, Canada C-Care Health Services Full time

    **Who We Are** C-Care is a healthcare staffing agency with over 20 years of experience in providing high quality care services to homes and healthcare facilities. We are providing temporary staffing assignments for our clients located within Greater Toronto Area. We offer professional and dedicated healthcare services to private homes, hospitals,...

  • Scheduling Coordinator

    5 months ago


    Toronto, Canada Orthodontics on Danforth Full time

    **Scheduling Coordinator** Orthodontics on Danforth We are a busy orthodontic office seeking a Scheduling Coordinator (SC) to join our orthodontic team. Customer service and teamwork are a priority for us. The SC must be able to multitask in a face-paced environment, be proficient with computer skills (Orthotrac, Microsoft Office), prioritize tasks, meet,...

  • Schedule Coordinator

    3 weeks ago


    Toronto, Ontario, Canada FEI INTERNATIONAL EXPRESS LTD Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Schedule Coordinator to join our team at FEI INTERNATIONAL EXPRESS LTD. As a Schedule Coordinator, you will be responsible for coordinating activities with warehouse and production units, monitoring movement of supplies and materials, and performing routine clerical duties.Key...

  • Schedule Coordinator

    3 weeks ago


    Toronto, Ontario, Canada FEI INTERNATIONAL EXPRESS LTD Full time

    We are seeking a skilled Schedule Coordinator to join our team at FEI INTERNATIONAL EXPRESS LTD. As a key member of our operations team, you will be responsible for coordinating the movement of supplies and materials between departments, ensuring timely and efficient production runs.The ideal candidate will have excellent organizational skills, attention to...


  • Toronto, Ontario, Canada FEI INTERNATIONAL EXPRESS LTD Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Scheduling Coordinator to join our team at FEI INTERNATIONAL EXPRESS LTD. The successful candidate will be responsible for coordinating the movement of supplies and materials between departments, compiling orders and instructions received from customers, and performing routine clerical...

  • Schedule Coordinator

    3 weeks ago


    Toronto, Ontario, Canada FEI INTERNATIONAL EXPRESS LTD Full time

    At FEI INTERNATIONAL EXPRESS LTD, we are seeking a skilled Schedule Coordinator to join our team. As a Schedule Coordinator, you will be responsible for compiling orders and instructions received from customers, tracking and completing work orders, and monitoring the movement of supplies and materials between departments. You will also perform routine...

  • Scheduling Coordinator

    5 months ago


    Toronto, Canada ParaMed Full time

    Job Description Scheduling Coordinator Time Type: Part time - Join us as we continue our 40-year tradition to help people live better and provide the most compassionate care possible! Join a winning team and let’s succeed together! ParaMed Home Health Care accommodates the needs of job applicants throughout its recruitment and selection processes upon...


  • Toronto, Ontario, Canada CB Canada Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Scheduling Coordinator to join our team at Great Canadian Gaming Corporation. As a key member of our operations team, you will be responsible for scheduling and tracking staff, ensuring compliance with company policies and procedures, and providing exceptional customer service.Key...


  • Toronto, Ontario, Canada CB Canada Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Scheduling Coordinator to join our team at Great Canadian Gaming Corporation. As a key member of our operations team, you will be responsible for scheduling and tracking staff, ensuring compliance with company policies and procedures, and providing exceptional customer service.Key...


  • Toronto, Ontario, Canada Yee Hong Centre for Geriatric Care Full time

    Job SummaryYee Hong Centre for Geriatric Care seeks a skilled Scheduling Clerk to provide centralized support to long term care homes across various shifts. This role requires exceptional organizational and communication skills to maintain accurate records and ensure seamless staff scheduling.Key ResponsibilitiesCoordinate staff scheduling and timekeeping...

  • Scheduling Coordinator

    5 months ago


    Toronto, Canada Turner Construction Company Full time

    Prepares and maintains schedules, develops and reviews project baselines, monitors and tracks progress. Supports the project(s) in all other aspects of scheduling analysis and special studies. Supports Business Development (BD) and Marketing (MK) activities as they relate to proposed project scheduling.**Reports To**:Project Superintendent, Project Manager,...

  • Schedule Coordinator

    4 weeks ago


    Toronto, Ontario, Canada FEI INTERNATIONAL EXPRESS LTD Full time

    Job Title: Schedule ClerkWe are seeking a highly organized and detail-oriented Schedule Clerk to join our team at FEI International Express Ltd. As a Schedule Clerk, you will play a crucial role in ensuring the smooth operation of our warehouse and production units.Key Responsibilities:Compile and track orders and instructions received from customersMonitor...

  • Schedule Coordinator

    2 months ago


    Toronto, Ontario, Canada FEI INTERNATIONAL EXPRESS LTD Full time

    Job Title: Schedule ClerkWe are seeking a highly organized and detail-oriented Schedule Clerk to join our team at FEI INTERNATIONAL EXPRESS LTD. As a Schedule Clerk, you will play a crucial role in ensuring the smooth operation of our warehouse and production units.Key Responsibilities:Order Management: Compile and track orders received from customers,...

  • Schedule Coordinator

    2 months ago


    Toronto, Ontario, Canada FEI INTERNATIONAL EXPRESS LTD Full time

    Job Title: Schedule ClerkWe are seeking a highly organized and detail-oriented Schedule Clerk to join our team at FEI INTERNATIONAL EXPRESS LTD. As a Schedule Clerk, you will play a crucial role in ensuring the smooth operation of our warehouse and production units.Key Responsibilities:Order Management: Compile and track orders received from customers,...


  • Toronto, Canada Q Medical Full time

    **Job description** Position: Scheduling Coordinator Reporting to: Director of Operations Location: Q Medical Clinic (North York) **About Q Medical**: Q Medical is a provider of independent medical assessment services dealing with injury claims in Ontario. With medical expertise across every specialty and discipline, a roster of leading physicians, and a...

  • Schedule Coordinator

    4 weeks ago


    Toronto, Ontario, Canada FEI INTERNATIONAL EXPRESS LTD Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Schedule Clerk to join our team at FEI INTERNATIONAL EXPRESS LTD. As a Schedule Clerk, you will be responsible for coordinating activities with warehouse and production units, monitoring movement of supplies and materials, and performing routine clerical duties.Key ResponsibilitiesCompile...

  • Schedule Coordinator

    4 weeks ago


    Toronto, Ontario, Canada FEI INTERNATIONAL EXPRESS LTD Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Schedule Clerk to join our team at FEI INTERNATIONAL EXPRESS LTD. As a Schedule Clerk, you will be responsible for coordinating activities with warehouse and production units, monitoring movement of supplies and materials, and performing routine clerical duties.Key ResponsibilitiesCompile...

  • Schedule Coordinator

    4 weeks ago


    Toronto, Ontario, Canada FEI INTERNATIONAL EXPRESS LTD Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Schedule Clerk to join our team at FEI INTERNATIONAL EXPRESS LTD. As a Schedule Clerk, you will be responsible for coordinating activities with warehouse and production units, monitoring the movement of supplies and materials, and performing routine clerical duties.Key ResponsibilitiesCompile...