Project Admin

4 weeks ago

Calgary, Canada Vista Projects Limited Full time

**What Vista Does**:
Vista Projects is an integrated industrial engineering firm that helps clients **navigate the digital transformation** of their projects and operations. Our proven project execution process is based on a “single source of truth” model that eliminates the potential for inefficient engineering designs, cost overruns and project completion delays.

**Why We Do It**:
We believe the world needs industrial projects and that intelligent engineering data can increase the likelihood of innovative solutions getting to market. Over the years, our multi-discipline teams have conceptualized and designed some of the most challenging and successful industrial processing projects in the North American energy sector. Vista has established itself as a trusted industrial engineering partner for all types of projects, from conceptual studies and pilots to large-scale commercial expansions.

**Where We Work**:
**Main Duties and Responsibilities**:
The Project Administrator is responsible for performing administrative activities to ensure the project requirements are met. Duties will include:

- Coordinating management of change activities (scope changes, trends, DCNs)
- Maintaining action item lists from project meetings and PM direction
- Following up on action items with responsible parties
- Coordinating and maintaining risk registers
- Participating in schedule review meetings
- Reviewing and preparing status reports
- Monitoring schedule progress and contributing to earned value reporting
- Preparing PM documentation (e.g., DBM, PEP, RACI chart, reports)
- Providing general support for all project management activities
- Creation and maintenance of Vista Projects Vacation Planner for Project Management Team & Discipline Leads
- Organize, prepare for & scribe for Project Meetings & key minutes
- Organize catering for project-related lunch meetings
- Assist with special event organization, communications & implementation
- Assist Project Management Team with presentations
- Typing and formatting documents
- Maintain various project lists and spreadsheets
- Assist Project Managers/Engineers in other tasks as required

**Requirements/Skills**:

- Demonstrate excellent time management and organizational skills in fast-paced settings.
- Employ strategic thinking and robust, solution-oriented problem-solving abilities.
- Adapt swiftly to dynamic environments.
- Initiate tasks proactively with a clear understanding of the executive's purview.
- Commit to helping the executive foster a positive, respectful work environment.

**Why People Like Working with Us**:
Working with Vista is a chance to contribute to the type of challenging municipal and industrial projects that the world requires. If that doesn’t excite you, this role likely won’t be a fit.

Challenging projects require focus and we enable our people to do their best work with modernized project systems that are based on our leading use of intelligent data-centric execution architecture. Our staff and clients like that it gives them real-time access to validated data shared across all project departments. This fosters project design and business decisions based on a single, authoritative source of truth and provides **increased transparency** and **collaboration** with team members and clients, leading to improved engineering quality and a product we can all take pride in.

**What We Offer**:
An opportunity with Vista is not just a job; it is a chance to tackle challenging projects with colleagues who are among the most recognized and accomplished in their disciplines.

Vista offers all employees
- A stimulating, fast-paced and challenging work environment where you will contribute to the interesting municipal and industrial engineering projects
- A robust and consistent recruitment process that ensures your colleagues are likeminded and comparably capable
- An opportunity to be a part of an entrepreneurial, technically skilled team which has established leadership in innovative engineering solutions
- A strong value-based philosophy that provides an informal, close-knit team environment, where you and your family feel like a part of our organization, and not just an employee number
- Competitive compensation and benefits, including a performance-linked variable pay program
- Company-sponsored social events and team sports
- Flexible work schedules, half-day Fridays and free parking
- An organization that values and encourages diversity

**How to Apply**:
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