Project Coordinator

2 months ago

Calgary, Canada Arcadis Full time

Job Description

Assist with project support duties on current Architectural projects and other regular administration duties. The ideal candidate will have experience in a similar role, and possess proficiency in Microsoft Office: SharePoint, Office Word, Excel and Outlook and strong typing skills. In addition, possess strong organizational and problem-solving skills and a keen eye for detail.

At Arcadis, you will be an integral member of a diverse network of design professionals who value collaboration, fresh insight, and bold talent. You will also be part of a sought-after culture that supports dynamic career advancement and prizes work/life balance.


Role Accountabilities:

Working with Architecture and Urbanism teams, and occasionally others, your role will vary from assisting with document management, submissions for permits and occupancy along with administrative responsibilities that would include:

Coordinate tasks and, in conjunction with senior administrators, provide guidance to team onsite Escalates issues to Line Managers and work with them to implement solutions, acts as a catalyst at the office level Look for opportunities for continuous improvement, especially to processes and practice  Supporting compliance to company and industry processes and standards; providing on the ground reinforcement around the same. Client Service focus, both internal and external Maintaining project lists and contact lists, including data inputs into company CRM program Project filing and other document handling as required. Document management generally Maintaining local project records, including those utilizing cloud-based Construction Admin software Assisting with progress draws and change orders, in support of architectural jobs Assisting with document management regarding submissions for permits and occupancy Assisting with issuance of supplemental instructions, site reviews and other project documentation Coordinating meetings, assisting with submissions and other architectural tasks as required Supporting submission of proposals and contract review. Assist in preparation of Additional Service Requests Other duties as required.

Qualifications

Qualifications and Experience:

Minimum high school diploma. Post-secondary university or college degree desired Minimum 3 to 5 years' experience working in a large office or work environment Architectural / Engineering / Project Management experience an asset Ability to work independently and have a collaborative attitude in working with members of team Proven multitasking and time management skills with ability to prioritize effectively with strict deadlines Keen attention to detail and quality checking mindset Strong written and verbal skills with the ability to proofread documents and communications Highly capable with Microsoft Office Suite; familiarity with SharePoint and O Information managements skills (filing systems, IT processes, etc.) Confident, socially comfortable with people Energetic, diplomatic, flexible problem-solving mindset Keen interest in learning and mastering new skills Quality Management driven Ability to lift/move approximately 50lbs (avg weight of box of copy paper) Architectural / Engineering / Project Management experience an asset Ability to lift/move approximately 50lbs (avg weight of box of copy paper)

Additional Information

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