Administrative Assistant

4 weeks ago


Saskatoon, Canada University of Saskatchewan Full time

**Administrative Assistant**:
**Primary Purpose**:To provide a wide variety of high quality, confidential administrative support to individuals and units in the Administration portfolio.

**Nature of Work**: Reporting to the Manager, Administration Admin Network, the Administrative Assistant is part of a collaborative and agile administrative team that provides support to the Administration portfolio. The incumbent’s work encompasses a broad range of complex duties and processes that require great attention to detail. The incumbent will effectively manage a high volume of work in a fast-paced environment with frequent interruptions, competing priorities, and conflicting deadlines. Continuous change is the norm, and the incumbent will anticipate, influence, adapt to, and help others through change.

**Typical Duties or Accountabilities**:

- Scheduling and coordination of meetings, assisting with calendar organization, creating and distributing agendas and other materials, tracking action items, and providing project coordination
- Acts as a first point of contact to field a broad spectrum of queries
- Assists with continuous improvement by identifying issues and participating in process evaluation and re-design
- Provides meeting and committee support as needed and appropriate, including overall coordination, scheduling, and minute-taking
- Enables the USask shared services models; this includes providing direct support to SBAs
- following established best practices with transactional work submitted via ConnectionPoint
- Submits financial and administrative requests to USask systems on behalf of individuals and units
- Maintains physical and electronic records
- Performs general office duties, including copying, printing, and ordering supplies

**Education**: Completion of Grade 12 and an office administration diploma from a recognized post-secondary institution.

**Experience**: A minimum of three years of related experience, preferably in an institutional setting. Experience with USask systems is a strong asset.

**Department**: Finance&Resources AdminNetwork
**Status**: Permanent
**Employment Group**: ASPA
**Full Time Equivalent (FTE)**: 1.0
**Salary**: The salary range, based on 1.0 FTE, is $49,301.00 - 77,033.00 per annum. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:Specialist Professional
**Salary Phase/Band**:Phase 1
**Posted Date**: 8/14/2023
**Closing Date**: 8/27/2023 at 6:00 pm CST
**Number of Openings**:1
**Work Location**:May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

**Criminal Record Check**:Not Applicable
**Driver's License and Abstract Check**:Not Applicable
**Education/Credential Verification**:Not Applicable
**Vulnerable Sector Check**:Not Applicable



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