Contracts Administrative Assistant

7 days ago

Markham, Canada Bayshore HealthCare Full time

Bayshore HealthCare is a privately held company and has consistently delivered strong growth in home care, specialty pharma and served diversified client groups and communities across Canada. It is a complex organization, comprised of several legal entities and operating segments, with a strong employee centric, entrepreneurial culture. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006.

**Key Responsibilities**
- Act as central intake of contract requests
- Responsible for the organization, management, and maintenance of all existing and new contracts/templates both manually and electronically
- Complete initial review and provide administrative support to internal stakeholders during negotiation of agreements with external parties
- Ensure all relevant documentation is received and is appropriate for contract completion
- Assist in obtaining documents such as due diligence, NDAs, collection of insurance certificates, WSIB certificates
- Provide monthly and ad hoc reporting as requested
- Subject to review of the Manager of Business Relations, draft letters, memos and contracts as needed using Bayshore ICS templates
- Subject to supervision of the Manager of Business Relations, review Customer template-derived agreements and propose edits in accordance with Bayshore ICS contract requirements
- Take meeting minutes and follow up on assigned action items until completion
- Adhere to Bayshore Policies and Procedures.
- Participate in quality activities and continuous improvement initiatives in keeping with the Company's Quality Management System
- Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Lead of any Health & Safety risks or concerns.
- Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel
- Complete other tasks as requested

**Work Location**:Remote work with occasional office time required.

Job Qualification

**Job Qualification**

**Education**
- Paralegal diploma, legal administrative certificate, or university degree with a legal studies background is preferred.
- Minimum 3-5 years experience in similar role
- Previous work experience in a law firm and/or healthcare setting will be considered an asset and preferred.

**Other Qualifications and Skills**
- Experience with contract management systems is preferred but not mandatory
- Experience working with contracts, and an understanding of contract language and contract requirements is strongly preferred
- Strong attention to detail
- Excellent time and self-management skills - can effectively manage high volumes of work independently, schedule priorities and produce work in a timely and accurate manner
- Excellent written, verbal and presentation skills
- Outstanding interpersonal skills
- Excellent communication and organizational skills
- Good typing skills to facilitate data entry in a timely manner
- Strong work ethic - extra hours may sometimes be required to meet job demands
- Exceptional written and spoken English language skills appropriate for interpreting and communicating contractual language

Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. At Bayshore all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two dose vaccine series or one dose of a single
- dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to the official start date of hire. Medical exemptions or any other kinds of requested exemptions based upon Human Rights Code will be considered on a case-by-case basis.

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