Legal Administrator

2 months ago


North York, Canada Madison Group Full time

General Description:
Primary Responsibilities:

- Prepare and manage new home sale files; correspond and coordinate with internal and external partners start to finish of the transaction
- Prepare, draft, and revise standard documents and correspondence from oral or written instructions including letters, memos, agreements, copy typing, editing, and preparing black lining as necessary
- Assist with sales transaction including reviewing and drafting purchase and sale agreements, and review statement of adjustments, closing deliveries, document packages for closings, prepare expense/cheque requisitions
- Prepare deposit trust reports, sales summaries, critical date lists, date entry into electronic management database (e.g. NewStar, Constellation, SalesForce, Builderlynx, H.O.M.E.S)
- Communicate and coordinate with purchases, outside consel, site service personnel, utility providers, government offices, real estate agents, and other parties as required to ensure required actions are completed in a timely manner
- Schedule appointments and prepare necessary materials for meetings as required
- Provide assistance to others during absences as needed; assist with other company projects, activities, and events as needed

Required Skills and Qualifications:

- Legal Assistant certificate/diploma from a recognized post-secondary institution would be an asset
- Minimum of 3-5 years of administrative/legal assistant experience within a law firm or real estate company or developer
- Strong knowledge of basic legal concepts, principles, and terminology; understanding of statues and legal documentation
- Excellent proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) as well as experience working in document management
- Ability to work overtime to meet client demands, when required

We thank all applicants for their interest; however, only those selected for an interview will be contacted.


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