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Administrative Assistant, Families First

2 months ago

Ottawa, Canada Pinecrest-Queensway Community Health Centre Full time

Job title: Administrative Assistant, Families First
Status: Temporary Full-time (8 month contract)
Hours: 35 hours/week

**Salary**: $19.967 - $23.491/hour
Application deadline: Until Filled
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**Who are we?**

Pinecrest-Queensway Community Health Centre is an innovative community based, multi-service center. We strive to meet the needs of the diverse communities we serve. We work in partnership with individuals, families, and communities to achieve their full potential, paying particular attention to those who are most vulnerable and at risk. PQCHC is an equal opportunity employer and values diversity in its workforce. If at any stage in the selection process you require an accommodation due to a disability, please let us know the nature of the required accommodation

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Job Summary:*
The Families First Administrative Support provides administrative support to the program team members and the Program Lead.

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Job Specific Responsibilities:*
- Supports general reception duties of the center;
- Provide administrative support to the program’s coordinator;
- Co-ordinate intake triage of referrals, ensuring all information is complete and updated.
- Creating and generating files for new clients admitted to program.
- Supports team and Coordinator in the day to day operating of the program.
- Prepare and review presentations;
- Order program’ supplies;
- Schedules and Coordinates all team meetings as well as recording and distributing minutes of meetings;
- Draft, edit, adapt and produce routine correspondence;
- Prepare quarterly statistical reports and documentation submitted to funders;
- Supports members of team in all issues regarding internal communications (newsletter, brochures, signage. etc);
- Coordinates scheduling and reviewing of chart audits.
- Maintenance of data base charting system.
- Generates and maintains internal program statistics.
- Other duties as required.

**Qualifications**
**Education**
- post-secondary training in office administration or a related program, or an equivalent combination of experience and education.

**Professional Experience**
- 3 to 5 years administrative support experience, preferably in a social service organization or non-profit environment.

**Key Competencies**
- Website management.
- Database management.
- Proficiency with word processing and desktop publishing software essential, as is knowledge of operating systems and basis system troubleshooting.
- Ability to train and support staff in office computer systems.

**Linguistic Profile**
- English essential; Bilingualism and other languages an asset.

**Salary**: $19.97-$23.49 per hour

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