Meng Studies Administrator

2 months ago

Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
Reporting to the Associate Dean/Director of MEng, Engineering Practice, the incumbent is responsible for the graduate administration for the MEng program:
**The incumbent is responsible for**:

- The admission process and its maintenance.
- Creates and maintains documentation on the graduate program.
- Assists with the website development and maintenance, and participates in the automation of the admission process and other tools developed for the efficient delivery of this program.
- Works on recruiting activities and writes, edit, and coordinates the development of promotional materials, newsletters, and/or brochures as appropriate to the program.
- Gathers statistics on, but not limited, student admission, progression and graduation.
- Performs general administrative and secretarial functions.

**Qualifications**:
**The incumbent must possess the following qualifications**:

- Thorough knowledge of database software and word-processing skills.
- Knowledge of the University structure and regulations particularly pertaining to the Faculty of Engineering and Design, and Graduate Studies is essential.
- Given the number of competing demands for time and effort, the setting of work priorities is vital.
- Resilient, flexible and able to work under pressure.
- Ability to work independently, to plan, initiate, co-ordinate and make decisions relating to the many different tasks required.
- Ability to compile reports, prepare statistics and compose correspondence and be advised with minimum supervision and accuracy.
- Good judgment, diplomacy and interpersonal skills.
- Provision of accurate and relevant information to students, faculty members and supervisors outside the department is crucial, as is personal initiative, reliability, and accuracy with details.
- Organizational skills are important in order to meet deadlines.

**Education and Experience**:
**The above is normally acquired through**:

- The completion of a university degree in natural sciences or a related discipline as well as training in the administrative/secretarial field.
- A university degree in engineering would be considered an asset.
- Four years of experience in an office administrative capacity, preferably in a post-secondary educational setting

**HR Note**:
Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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