Administrative Assistant

6 months ago

Smiths Falls, Canada Home and Community Care Support Services South East Full time

**Company Bio**

Home and Community Care Support Services South East is one of 14 Home and Community Care Support Services organizations in Ontario with a focused mandate to deliver local health care services such as home and community care and long-term care home placement.

These organizations were previously known as Local Health Integration Networks (or "LHINs") at a time when they also led local health care planning and funding, and those functions are now part of Ontario Health.

Home and Community Care Support Services South East is dedicated to ensuring the ongoing delivery of local services while Ontario makes changes to improve the health care system to give patients better-connected care with health care providers working as one coordinated team in Ontario Health Teams.
The south east region extends from Brighton on the west, to Prescott and Cardinal on the east, north to Perth and Smiths Falls, and back to Bancroft. The boundaries are for funding and planning purposes only. Residents of the Home and Community Care Support Services South East can seek health care services wherever they prefer, inside or outside these boundaries.

**Position Summary**

CARE AND BE CARED FOR - THIS IS YOUR HOME
Are you highly organized, detail-oriented, and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place.

Take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 8,000 regulated health care and other professionals.

Home and Community Care Support Services South East is looking for an Administrative Assistant who is responsible for providing support to the Director and facilitating the flow of work between the Director and other Home and Community Care Support Services SE staff, ensuring a smooth and seamless delivery of administrative supports. This position requires the ability to build effective working relationships, work independently with creativity and initiative.

**What will you do?**

? Maintains professionalism demonstrating strict adherence to employer privacy and confidentiality requirements.

? Performs a wide variety of administrative duties and project and documentation preparation duties including information packages, briefing materials, background documents for meetings and research and analysis as may be required by Directors.

? Manages Directors’ calendars including arranging meetings and appointments in consultation with other Home and Community Care Support Services South East staff and external parties.

? Handles logistics, travel arrangements, and accommodations for events, seminars, meetings, and other Director engagements to include timing, securing/set-up of venue, catering requirements, video/teleconference support and preparation and distribution of required documentation.

? Acts on behalf of the Director in his/her absence as secondary point of contact with the public, stakeholders and Home and Community Care Support Services South East staff.

? Maintains physical, electronic, project and official files for the Director and Home and Community Care Support Services South East ensuring maintenance or files comply with the Records Management Directive. Assists the Director with Freedom of Information and Protection of Privacy Act requests for information in compliance with the Act.

? Records meeting minutes as may be required for the Director.

? Coordinates financial and procurement activities related to the Director’s office.

? Prepares the Director’s expense submissions and maintains mileage records.

? Maintains compliance to the Occupational Health and Safety Act and organizational policies and procedures including but not limited to: safe work; reporting of injuries and illnesses; working internally and externally in a safe manner; participating in related training and development, e.g. WHMIS; maintaining competency related to the organization’s Emergency Response Plan participates in planned tests; reporting unsafe or unhealthy working conditions.

? Other duties as assigned.

What must you have?
- Post-secondary education and relevant training in a business or related health discipline.
- 3-5 or more years of experience working to support an executive level.
- Excellent judgment in setting priorities, identifying issues and determining action required.
- Excellent time management skills and ability to prioritize multiple, often conflicting demands.
- Superior oral and written communication skills and relationship management skills.
- Demonstrated ability to work both independently and collaboratively in a team environment.
- Sound working computer literacy with the Microsoft Office Suite in desktop publishing, website maintenance, graphics, presentation, word processing, spreadsheets and database software.
- Proficiency with PC-based hardware/software and i

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