Admissions Advisor

2 days ago


Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Student Management, Level B

Job Title

Admissions Advisor

Department

Admissions Advising 1 | Undergraduate Admissions | Undergraduate Admissions and Student Recruitment and Advising | Enrolment Services

Compensation Range

$6,747.50 - $9,701.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

November 8, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Aug 1, 2025

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Admissions Advisor works collaboratively with units both within and external to Enrolment Services to ensure that the process of moving from prospective student, to applicant, to registered UBC student is smooth, well-explained, and well-coordinated. The Admissions Advisors will 1) advise prospective students with respect to their educational plans and admissibility 2) determine the admissibility of all applicants to undergraduate programs at The University of British Columbia; 3) provide knowledgeable and high quality customer service to prospective students and when appropriate, their families, Counsellors, Faculties, and members of the University community; 4) participate in initiatives and events aimed at enhancing enrolment 5) participate in and when appropriate take a lead role in projects and initiatives aimed at updating and improving admissions policies, practices and systems 6) Lead small teams of admissions staff throughout the admissions cycle to achieve admissions objectives.

Organizational Status

Work Performed

Evaluate Admissibility and Transfer Credit (60%)
- Analyzes Canadian and International educational documents to determine admissibility of applicant, appropriate year-of-study placement, and assignment of transfer credit. Is fully informed on all University Senate regulations, policies and proposed amendments as they affect undergraduate admissions policy.
- Continuously conducts research to stay knowledgeable about educational systems within Canada and abroad. Stays well versed on the variety of reference materials available in print (books, journals), on the Web, and through professional development workshops and conferences such that currency of knowledge is maintained. Independent reading of journals and other reference materials is required. Materials that must be read and understood and information that must be retained is voluminous and covers educational systems of many countries.
- Each Admissions Advisor will take a turn, typically every other year, leading a work team (approx. 5 - 6) for a one-year period. During this period as team-lead, the Admissions Advisor is responsible for analyzing admissions data, setting team priorities according to that data, motivating the team members to achieve goals, and reporting to senior staff on progress towards goals.
- Works collaboratively with the Faculties to ensure that admissions procedures reflect the University policy and Faculty preferences. Discerns when Faculty requests fall outside Admissions Best Practice or Policy and advises Faculties regarding options.
- Works cooperatively with members of the university community to assist in assessing credentials and program of study for a variety of purposes, including partnership and exchange programs, scholarships, and awards.
- Evaluates courses taken at other post-secondary institutions to ensure that students receive timely and accurate transfer credit for new or modified courses. Works with Faculties to ensure accuracy when appropriate.
- Updates and maintains complex transfer tables to store all transfer credit decisions.
- Effectively prioritizes work to successfully manage high volumes of evaluations throughout the entire calendar year.

Advise Prospective Students and Applicants (15%)
- In various settings (Welcome Centre, recruitment events on
- Investigate and resolve complex, often sensitive, problems relating to admissibility, recognition of prior education and institutions previously attended, availability of transcripts, and complex University regulations.

Provides e


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