Property Manager

7 months ago

Vancouver, Canada The City of Vancouver Full time

**Requisition ID**:40163

**Organization**

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

**Main Purpose and Function**
The Property Management Officer performs technical, administrative and financial work involving the management and inspection of a large number of Vancouver Board of Parks & Recreation managed properties and facilities. The position is responsible for all matters related to the demand (corrective) and preventative (planned) maintenance of the assigned properties and facilities, and ensuring that leased and licenced Vancouver Board of Parks & Recreation controlled assets are well-managed.

**Specific Duties/Responsibilities**
- Inspects existing and newly acquired properties and facilities, including civic marinas and Parks & Recreation parking lots to determine if improvements are required to ensure conformance to contractual obligations, building code, regulations, and municipal by-laws relevant to land use, building safety and maintenance, health and safety.
- Determines repairs and renovations requirements. Coordinates and implements small capital replacement and maintenance projects as and when required and provides recommendations for approval/implementation on major projects.
- Prepares cost estimates for work under consideration, prepares specifications for contractors where work is put out to tender. Reviews quotes, evaluates plans, obtains approvals as required, selects contractors as required, reviews work to ensure conformance to specifications and regulations, and authorizes payments.
- Supervises work conducted by City staff and contractors.
- Works closely with employees within the City Departments and external consultants regarding the development, monitoring and improvement of building maintenance plans.
- Reviews and evaluates maintenance plans and maintenance expenses.
- Provides guidance and operational input to the Tenants, and Operators of the leased and licenced properties in the area of maintenance and operations of the leased premises. Recommends best general maintenance practices. Assists the Tenants and Operators when minor and major technical problems arise.
- Assist the Tenants and Operators of the leased and licenced properties to develop systems for inspection of the building and its systems on a routine basis with specific emphasis on: structural systems, electrical distribution systems, plumbing systems, life safety systems, elevating devices, HVAC, and Power Generation systems
- Conducts site inspections to ensure the Tenants and Operators of the leased and licenced properties are complying with the assigned maintenance responsibility outlined in the Agreement and provides recommendations and timelines for improvement, provides guidance, advice and support to ensure the effective implementation of the recommendations, and monitors ongoing results. Works closely with Real Estate and Facilities Management Department in assisting the implementation and/or update of the Capital and Maintenance Plans and improvement initiatives.
- Recommends and implements environmentally friendly solutions in the areas of maintenance and operation of the buildings.
- Works closely with the Tenants and/or Operators of the leased and licenced properties and other City staff to resolve disputes between Operator and other stakeholders in sophisticated real estate arrangements.
- Maintains constructive working relationships within the City, and acts as a catalyst in jointly formulating ideas and facilitating creative solutions related to the functionality of the leased assets.
- Maintains a positive, productive relationship with the Tenants and Operators of the leased and licensed properties as well as internal departments; answers their maintenance enquiries; supports colleagues in dealings with problem tenants; serves notices if necessary.
- Understands and follows City of Vancouver procurement policies and procedures, participates in the process of formulating and signing of maintenance agreements with external contractors, manages the relationships with the City of Vancouver vendors.
- Maintain thorough records regarding the assigned property portfolio, including a list of all inspections, maintenance requests, and any complaints, records of repairs, costs of repairs, maintenance

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