Receptionist/administrative Assistant

4 weeks ago

Bowmanville, Canada Green Infrastructure Partners Inc. Full time

**Receptionist / Administrative Assistant**

**Bowmanville, ON**

**Our purpose**

At Green Infrastructure Partners (GIP), our people are second to none. The work we do impacts lives. It impacts our schools and neighborhoods and shapes our communities and cities.

We are one of Canada’s largest and fastest-growing construction companies. Every day our people are designing, delivering, and maintaining infrastructure for Canada’s rapidly growing cities. From demolition, shoring and foundations, excavation, and remediation, to structures, paving and the production of

materials, we have the unique ability to self-perform all project scopes without reliance on sub-contractors.

The most valuable asset at GIP is people - our employees, our customers, and the public. Nothing is more important than our people coming to work happy and leaving safe.

We are committed to fostering a work environment that embraces Diversity, Equity, Inclusion and Belonging for all so our people benefit from the creative solutions that come from embracing differences.

Sustainability is part of our DNA. We focus on recycling and reusing materials by taking old roads and reengineering them into new roads, keeping tons of used materials out of our landfills.

The work we do today at GIP will carry us into a better, greener, and safer tomorrow.

**About the GIP Team**

As we look to the future, we need creative, ambitious, and innovative professionals like you who can help us to build the world of tomorrow, today.

GIP team members are at the heart of our success in designing and delivering infrastructure projects safely, thoughtfully, and with the highest quality. Our culture allows employees to bring their A Game to work each day. If you want to work for a world-class organization that provides an exceptional career experience with an inclusive and collaborative culture, this opportunity is for you

**What does your day at GIP look like?**
- Answer, screen and forward telephone calls quickly, politely and in a professional manner
- Greet people and direct them to appropriate contacts or service areas.
- Operate telephone system and office equipment (fax, copier, printer, postage machine)
- Obtain and process information required to provide services.
- Receive, sort and distribute incoming mail and courier packages.
- Prepare and send outgoing mail and courier packages.
- Maintain general office supplies, place orders, and distribute when received.
- Perform clerical duties, such as filing and maintaining phone lists.
- Perform data entry for health and safety department as required.
- Assist with various clerical accounting duties.

**Enough about us, let’s talk about you.**
- Post-Secondary education
- At least three years of experience in a receptionist/administrative role
- Proficient Microsoft Office skills
- Clear and professional phone manner and face-to-face communication skills
- Able to manage multiple requests, prioritize and work according to established deadlines, internal processes, and policies.
- Strong organizational and time management skills in a fast-paced environment
- Detail oriented
- Ability to work independently and in a team-oriented environment.
- Initiative, self-motivation and adaptability.

**What’s nice to have?**
- Previous clerical accounting experience is an asset.
- Intermediate Excel skills
- Experience in a construction setting is an asset.
- Able to interact professionally with all levels of business partners and build strong working relationships.
- Results-driven with an ability to deliver success in a fast-paced environment.
- Outcome focused, critical thinker with the ability to analyse and visualize to ensure continuous improvement across our business.
- Ability to connect and interact with people to seek different perspectives.
- Superb communication and interpersonal skills.
- Strong ability to effectively prioritize and manage multiple competing priorities.
- Demonstrated versatility and resourcefulness in overcoming business challenges.

Ability to commute/relocate:

- Bowmanville, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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