Word/data Processing Clerk Ii
4 hours ago
**Job Number**:51120**
We are looking for an independent and self-motivated individual with excellent data entry skills to support the Custodial Services section within Fleet and Facility Services. Accuracy and an aptitude for numerical detail are key to success in this position, as you will be responsible for accurately entering data information from various sources into key systems for Custodial Services.
**What will you do?**
- Ensure the use of simple language and list by order of magnitude
- Reduce text by creating flowcharts, checklists or diagrams and linking them within your bullets
- Create and update purchase orders as requested in accordance with contract rate schedules
- Process contract custodial services invoices to ensure rates and services align with what is outlined in control agreements
- Follow up with Accounts Payable inquiries
- Consult with Operations staff to resolve any accounts payable issues with invoices
- Work in SAP systems, specifically Plant Maintenance, ECC, ARIBA, and other corporate systems
- Perform basic calculations such as service rates, GST, etc. as needed
- Investigate and clear Ariba exceptions
- Prepare and update Vendor Control Agreement balances for operational staff
- Enter biweekly time into CAT2, perform time entry data audits and consult with Forepersons to validate and make corrections
- Create and manage work orders using SAP Plant
- Perform other duties as required
**Qualifications**:
- Minimum of 2 years of diversified and varied word and information processing experience, including financial and/or payroll processing
**Skills required for success**:
- Proficiency in the use of SAP - Plant Maintenance, Ariba, ECC, and SAP-CAT2
- Must have data entry skills at a minimum of 40+ WPM with a high degree of accuracy for entering, updating and correcting information in various systems
- Demonstrate the ability to self manage workload and work independently
- Strong interpersonal skills with proven ability to work successfully in a team environment
- Ability to prioritize a variety of tasks with set timelines and adjust accordingly when unexpected priorities emerge
- Proficiency using Microsoft Office and Google Suite
- Excellent verbal and written communication skills including the ability to communicate with all levels of personnel
- Travel between Westwood and the South Shop and South Office may be required
- Embracing a culture of equity, diversity, reconciliation and inclusion
**Conditions of Employment**:
- Valid Alberta Class 5 driver's license (or provincial equivalent)
- Applicants may be required to arrange their own transportation for use on City business, and where appropriate will be reimbursed in accordance with City of Edmonton policy
**Work Environment**:
- **Note**: This position may be eligible for a **hybrid work arrangement** with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
- The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
**_ Up to1 permanent full-time and 1 temporary full-time position for up to 11 months available_**
**Hours of Work**:33.75 hours per week. Monday through Friday
**Salary Range**: $ 25.172 - $31.257 (Hourly); $44,346.770 - $55,067.020 (Annually)
**Talent Acquisition Consultant**:JF/SG
**Classification Title**: Word/Data Processing Clerk II
**Posting Date**: Nov 29, 2024
**Closing Date**: Dec. 13, 2024 11:59:00 PM (MST)
**Number of Openings (up to)**: 2 - Permanent and Temporary Positions Full-time
**Union**: CSU 52
**Department**: Fleet and Facility Services
**Work Location(s)**: Various Locations Edmonton (City Wide)
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