Office Assistant

6 months ago

Gibbons, Canada Sturgeon School Division Full time

Sturgeon Public Schools is currently recruiting for a Full Time Permanent **Office Assistant with SHINE**. This position is located in Gibbons School. Reporting to the SHINE Beyond Limits Coordinator this role contributes administrative direction and support to the SHINE Beyond Limits Team.

**SHINE Beyond Limits (Supporting Hope In Natural Environments) is**:

- A branch of Sturgeon Public Schools
- A service provider for Family Support for Children with Disabilities (FSCD), providing supports and services to families of children with extraordinary needs in pre-kindergarten to grade 12
- The SHINE office is located within Gibbons School
- Provides specialized support for the family and the child to compliment learning and functioning in the home and community
- Service delivery is flexible and may include in person or virtual support as well as direct consultation to connect and/or partner with other resources and programs

SHINE Beyond Limits empowers and builds capacity through family centered services that create hope and possibilities.

Family centered service delivery reinforces the importance of viewing the family and child as an entire unit and respecting the values, cultural background, and unique needs of each family. Our services focus on the priorities and functioning of the family and on related activities that are most meaningful to them.

This is non-educational programming and geared to support skill development, participation, and functioning in meaningful day-to-day activities and experiences that will assist students in both their life and educational journey.

The duties of the Office Assistant include, but are not limited to:

- Support Coordinator with day to day
- Update timelines for services
- Maintain accurate records of contracts
- Collect information for tracked billable hours from the team
- Manage hours used/cancelled/carried forward
- Establish and maintain accurate accounting records for FSCD contracts
- Analyze and audit accounts
- Review and code invoices
- Assist with employee expense reports.
- Assist in month end reporting procedures
- Attend meetings with Central Office Finance team when required
- Ensure SHINE staff are using Outlook calendar on a daily basis
- Other duties as assigned

**Salary**:$19.18 - $24.36 per hour, benefits and pension as per General Employment Conditions. Possibility of some work over the summer months.

**ABOUT STURGEON PUBLIC SCHOOLS**

**Sturgeon Public Schools** prides itself on doing things a little differently. Our schools are special places, where an open and collaborative relationship with parents and the rural community enhances the quality of our education and sees our students thrive. We support the entire individual, providing diverse specialty programming that inspires and develops each student, while maintaining caring schools that make our youth feel safe, secure, and accepted.

With a strong focus on literacy and a willingness to embrace technology to support learning - our unique approach to education equips students with the right skills, knowledge, and characteristics to succeed in the 21st century.
- All new employees to Sturgeon Public School Division are required to submit a recent (within 6 months), clear Criminal Record Check with Vulnerable Sector included (from your local RCMP station) prior to commencement of employment._

**Job Types**: Full-time, Permanent

**Salary**: $19.18-$24.36 per hour

Expected hours: 35 per week

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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