Executive Administrative Assistant

3 weeks ago

Greater Toronto Area, Canada Jackpot Logistics Inc. Full time

We are seeking an experienced and highly organized Executive/Administrative Assistant to provide comprehensive administrative support to the owner/director of multiple businesses. This is a full-time position based in Toronto, ON.

**Responsibilities**:

- Manage the calendars of the executive across multiple businesses, scheduling and confirming appointments and meetings as required
- Coordinate travel arrangements, including flight bookings, hotel reservations, and car rentals across multiple businesses and industries
- Prepare reports, presentations, and correspondence on behalf of the executive across multiple businesses and industries as required
- Conduct research as needed to support the work of the executive across multiple businesses and industries
- Act as a liaison between the executive and internal and external stakeholders across multiple businesses and industries
- Work with government and consulting organizations to ensure mandatory tasks are completed as required
- Maintain records and files across multiple businesses and industries, ensuring accuracy and completeness
- Some bookkeeping work may be required
- Handle confidential information with the utmost discretion and professionalism across multiple businesses and industries
- Handle correspondence and communication with internal and external stakeholders on behalf of the executive, responding to inquiries as appropriate.
- Serve as a liaison between the executive and other staff members or departments
- Proactively identify opportunities to improve administrative processes and make recommendations for process improvement across multiple businesses and industries

**Requirements**:

- 3+ years of experience in a similar administrative support role
- Excellent organizational skills, with the ability to manage multiple tasks and prioritize effectively across multiple businesses and industries
- Strong communication skills, with the ability to interact professionally with individuals at all levels of the organization across multiple businesses and industries
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
- Experience in managing and monitoring social media for the business will be considered an asset
- Experience working with high-level management preferred, ideally with experience supporting multiple businesses and industries
- Bachelor's degree or equivalent experience in business administration, communications, or a related field

**Salary**: $52,174.00-$55,338.00 per year

**Benefits**:

- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- On call
- Weekend availability

Application question(s):

- Do you have any experience working in the transportation/logistics industry?
- Do you have experience managing social media accounts for a business?

Work Location: One location

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