Wil Administrative Assistant

2 weeks ago

Edmonton, Canada NORQUEST COLLEGE Full time

**Job Description**:
**WIL ADMINISTRATIVE ASSISTANT**

**FACULTY OF HEALTH STUDIES**

NorQuesters are difference makers and we’re searching for someone dedicated to finding ways forward to join our Faculty of Health Studies team as a Work Integrated Learning (WIL) Administrative Assistant. We are searching for someone with a passion for both people and process, a keen eye for detail, and a dedication to making a difference.

This position reports to the WIL Manager in the Faculty of Health Studies. The WIL Administrative Assistant provides transactional administrative and operational support to the WIL team and WIL Manager. This position independently executes cyclical operational and administrative activities and is delegated additional tasks that support key functions in the WIL area needed for successful student placement. Other related administrative support duties will include file management, and support to other administrative positions, including assisting in reviewing ongoing processes and updating them as directed.

We are looking for 1 full-time term position until June 30, 2026.

**HOW YOU’LL MAKE A DIFFERENCE**
- Support the cycle of recurring business activities by using excellent verbal and written communication skills to answer internal and external inquiries of the WIL area.
- Provide support for the purposes of assisting with workflow within the WIL placement team.
- Create brand-compliant documents and functional spreadsheets that facilitate streamlined and transparent work.
- Record management of both electronic and paper documents.
- Leverage technology and provide recommendations to improve administrative procedures, processes, and engagement.
- Prior to placement, check student clinical checklists in PeopleSoft and ensure student and team or program area are aware of any deficiencies that could prevent students from attending clinical.
- Ensure appropriate student access requirements are requested prior to placement.
- Provide administrative support to the WIL team through document formatting, creating reports using word processing, spreadsheets, and databases that support placement requests, such as HSPnet, as well as providing meeting and minute support.
- Prepare preceptor packages for students to take to preceptors.
- Obtain and notify students of placement information and schedule.
- Understand the importance of this role to the engagement of faculty, staff, students, and external stakeholders.

**WHAT YOU BRING**
- A related diploma or certificate. Equivalencies with similar education or experience may be considered.
- 3+ years administrative experience related to WIL in a post-secondary environment.
- Advanced knowledge of Microsoft Office, PeopleSoft, Excel, Access, or other databases.
- Previous experience working with Moodle, HSPnet, and Connect Care is an asset.

**WHAT MAKES YOU A DIFFERENCE MAKER?**

As a difference maker you bring:

- Understanding of administrative processes and procedures.
- Records management maintenance experience.
- Time management with the ability to prioritize tasks.
- Problem-solving ability.
- Functionality with mínimal supervision and a high degree of self-initiative, accuracy, tact professionalism, and sound judgment.
- PeopleSoft and Moodle knowledge.
- Experience working in an educational setting is an asset.
- Knowledge of FOIP and proven experience in dealing with highly confidential information.

**SALARY**:$1,619-$2,029 bi-weekly reflective upon what you bring AKA your education and experience. This is a full time term position until June 30, 2026 with immediate access to our benefit programs.

**We offer flexible work options. **We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

**Our Commitment to Equity, Diversity, and Inclusion**:
We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers - we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.

NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution’s work in decolonization, reconciliation, and Indigenization.

**COMPETITION NUMBER**:ID **2024-4468

  • Wil Administrative Assistant

    3 weeks ago

    Edmonton, Canada NORQUEST COLLEGE Full time

    **Job Description**: **WIL ADMINISTRATIVE ASSISTANT** **FACULTY OF HEALTH STUDIES** NorQuesters are difference makers and we’re searching for someone dedicated to finding ways forward to join our Faculty of Health Studies team as a Work Integrated Learning (WIL) Administrative Assistant. We are searching for someone with a passion for both people and...

  • Work-integrated Learning

    2 weeks ago

    Edmonton, Canada NAIT Full time

    **NOTE: This is a temporary position ending on or before **March 31, 2025 with the possibility of extension**. **NOTE: This is a hybrid position with work partly on-campus and partly remote.** The Corporate and Continuing Education (C&CE) WIL Coordinator oversees the development and delivery of Work Integrated Learning (WIL) activities in the School. The...

  • Work Integrated Learning

    3 weeks ago

    Edmonton, Canada NAIT Full time

    The SST WIL Coordinator oversees all Work Integrated Learning (WIL) activities in the School. This includes all programs with any form of current and future WIL. The purpose of this work is to improve holistic student success at NAIT, and ultimately, student success in the workplace. By building relationships with students, employers/industry...

  • Administrative Assistant

    1 week ago

    Edmonton, Canada NORQUEST COLLEGE Full time

    **Job Description**: **ADMINISTRATIVE ASSISTANT** **FACULTY OF HEALTH STUDIES** NorQuesters are difference makers and we’re searching for someone dedicated to finding ways forward to join our Faculty of Health Studies team as a Work Integrated Learning (WIL) Administrative Assistant. We are searching for someone with a passion for both people and...

  • Administrative Assistant

    4 weeks ago

    Edmonton, Canada NORQUEST COLLEGE Full time

    **Job Description**: **ADMINISTRATIVE ASSISTANT** **FACULTY OF HEALTH STUDIES** NorQuesters are difference makers and we’re searching for someone dedicated to finding ways forward to join our Faculty of Health Studies team as a Work Integrated Learning (WIL) Administrative Assistant. We are searching for someone with a passion for both people and...

  • Administrator

    2 months ago

    Edmonton, Canada NORQUEST COLLEGE Full time

    **Job Description**: **ADMINISTRATOR** **FACULTY OF HEALTH STUDIES** NorQuesters are difference makers and we are searching for someone with a passion for both people and process, a keen eye for detail, and dedication to making a difference to join our Work Integrated Learning (WIL) team as a WIL Administrator. This position reports to the WIL Manager in...

  • Administrator

    1 week ago

    Edmonton, Alberta, Canada NORQUEST COLLEGE Full time

    Job Description:ADMINISTRATORFACULTY OF HEALTH STUDIESNorQuesters are difference makers and we are searching for someone with a passion for both people and process, a keen eye for detail, and dedication to making a difference to join our Work Integrated Learning (WIL) team as a WIL Administrator.This position reports to the WIL Manager in the Faculty of...

  • Work Integrated Learning Administrative Coordinator

    3 weeks ago

    Edmonton, Canada MacEwan University Full time

    Opportunity MacEwan University is seeking a Work Integrated Learning (WIL) Administrative Coordinator for a full-time continuing opportunity with the Careers and Experience department. The Work Integrated Learning Administrative Coordinator will provide comprehensive administrative support to the WIL team and ensure compliance with record-keeping and...

  • Work Integrated Learning Administrative Coordinator

    1 week ago

    Edmonton, Alberta, Canada MacEwan University Full time

    Opportunity MacEwan University is seeking a Work Integrated Learning (WIL) Administrative Coordinator for a full-time continuing opportunity with the Careers and Experience department. The Work Integrated Learning Administrative Coordinator will provide comprehensive administrative support to the WIL team and ensure compliance with record-keeping and...

  • Work Integrated Learning Administrative Coordinator

    3 weeks ago

    Edmonton, Canada MacEwan University Full time

    WORK INTEGRATED LEARNING ADMINISTRATIVE COORDINATOR **CAREERS AND EXPERIENCE** **Competition No.** 24.06.172 **CATEGORY** **SALARY** **CLOSING DATE** - Full-Time Continuing (35 hours per week) MSA Band C (Steps 1-8): $22.20 - $32.28 per hour June 11, 2024**About Us**: - MacEwan University is where caring faculty help people connect their passions to...

  • Work Integrated Learning Administrator

    3 weeks ago

    Edmonton, Canada NORQUEST COLLEGE Full time

    **Job Description**: **WIL ADMINISTRATOR** **FACULTY OF HEALTH** NorQuesters are difference makers and we’re searching for someone dedicated to making a difference to join our Faculty of Health as a WIL Administrator. The WIL Administrator reports to the WIL Manager in the Faculty of Health Studies and arranges and coordinates practicum placements for...

  • Work Integrated Learning Administrative Coordinator

    1 week ago

    Edmonton, Alberta, Canada MacEwan University Full time

    WORK INTEGRATED LEARNING ADMINISTRATIVE COORDINATORCAREERS AND EXPERIENCECompetition No. CATEGORYSALARYCLOSING DATE Full-Time Continuing (35 hours per week) MSA Band C (Steps 1-8): $ $32.28 per hourJune 11, 2024About Us: MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's...

  • Administrator

    3 weeks ago

    Edmonton, Canada NORQUEST COLLEGE Full time

    **Job Description**: **ADMINISTRATOR** **FACULTY OF ACADEMIC STRATEGY & INTEGRATION** NorQuesters are difference makers and we’re searching for someone dedicated to finding ways forward to join our Faculty of Academic Strategy & Integration as an Administrator. Reporting to the Academic Program Manager of Cross Faculty Education, The ASI Administrator...

  • Work Integrated Learning Administrator

    4 weeks ago

    Edmonton, Canada NORQUEST COLLEGE Full time

    **Job Description**: **WORK INTEGRATED LEARNING ADMINISTRATOR** **FACULTY OF HEALTH** NorQuesters are difference makers and we’re searching for someone dedicated to finding ways forward to join our Faculty of Health team Work Integrated Learning (WIL) Administrator. We are looking to fill a permanent part-time (0.5FTE) position. **HOW YOU'LL MAKE A...

  • Administrative Support Iii

    2 months ago

    Edmonton, Canada MacEwan University Full time

    ADMINISTRATIVE SUPPORT III - CAREERS & EXPERIENCE**Competition No.** 23.07.184 **CATEGORY** **SALARY** **CLOSING DATE** - Full-Time Continuing (35 hours per week) MSA Band C (Steps 1-8): $21.87 - $31.80 per hour August 2, 2023About Us - MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the...

  • Work Integrated Learning

    1 week ago

    Edmonton, Alberta, Canada NAIT Full time

    The SST WIL Coordinator oversees all Work Integrated Learning (WIL) activities in the School. This includes all programs with any form of current and future WIL. The purpose of this work is to improve holistic student success at NAIT, and ultimately, student success in the workplace. By building relationships with students, employers/industry...

  • Work Integrated Learning Lead

    2 weeks ago

    Edmonton, Canada University of Alberta Full time

    **ENG SS, Co-op & Career Con**: - Competition No. **A107452475** - Closing Date **Jan 29, 2024** **_This posting is open to current employees at the University of Alberta only. Please indicate your internal status using the "Advertisement" drop down menu when applying._** This position is a part of the Association of the Academic Staff of the University...

  • Child Care Assistant Director

    6 days ago

    Edmonton, Canada Edmonton Region Child Care Association: Assistant Director Full time

    ERCCA is posting for an Assistant Director position. Program is located in a French Immerssion school, knowledge of the French language is an asset. We are seeking energetic, creative, organized educators who would enjoy administrative tasks, working as a leader in a team setting and working directly in child care. Can speak French is imporant. **Assistant...

  • Child Care Assistant Director

    1 week ago

    Edmonton, Canada Edmonton Region Child Care Association: Assistant Director Full time

    ERCCA is posting for an Assistant Director position. Program is located in a French Immerssion school, knowledge if French language is an asset. We are seeking energetic, creative, organized educators who would enjoy administrative tasks, working as a leader in a team setting and working directly in child care. Can speak French is imporant. **Assistant...

  • Placement Administrator

    2 weeks ago

    Edmonton, Canada University of Alberta Full time

    **CHS Office of Education**: - Competition No. **S112052247D1** - Posting Date **Jan 29, 2024** - Closing Date **Feb 09, 2024** - Position Type **Full Time - Operating Funded** - Salary Range **$51,821 to $70,382 per year** - Grade **08** - Hours **35** This position is a part of the Non-Academic Staff Association (NASA). This position offers a...