Administrative Assistant

4 weeks ago

Edmonton, Canada NORQUEST COLLEGE Full time

**Job Description**:
**ADMINISTRATIVE ASSISTANT**

**FACULTY OF HEALTH STUDIES**

NorQuesters are difference makers and we’re searching for someone dedicated to finding ways forward to join our Faculty of Health Studies team as a Work Integrated Learning (WIL) Administrative Assistant. We are searching for someone with a passion for both people and process, a keen eye for detail, and a dedication to making a difference.

This position reports to the WIL Manager in the Faculty of Health Studies. The WIL Administrative Assistant provides transactional administrative and operational support to the WIL team and WIL Manager. This position independently executes cyclical operational and administrative activities and is delegated additional tasks that support key functions in the WIL area needed for successful student placement. Other related administrative support duties will include file management, and support to other administrative positions, including assisting in reviewing ongoing processes and updating them as directed.

**HOW YOU'LL MAKE A DIFFERENCE**
- Support the cycle of recurring business activities by using excellent verbal and written communication skills to answer internal and external inquiries of the WIL area.
- Provide support for the purposes of assisting with workflow within the WIL placement team.
- Create brand-compliant documents and functional spreadsheets that facilitate streamlined and transparent work.
- Record management of both electronic and paper documents.
- Leverage technology and provide recommendations to improve administrative procedures, processes, and engagement.
- Prior to placement, check student clinical checklists in PeopleSoft and ensure student and team or program area are aware of any deficiencies that could prevent students from attending clinical.
- Ensure appropriate student access requirements are requested prior to placement.
- Provide administrative support to the WIL team through document formatting, creating reports using word processing, spreadsheets, and databases that support placement requests, such as HSPnet, as well as providing meeting and minute support.
- Prepare preceptor packages for students to take to preceptors.
- Obtain and notify students of placement information and schedule.
- Understand the importance of this role to the engagement of faculty, staff, students, and external stakeholders.

**WHAT YOU BRING**
- A related diploma or certificate. Equivalencies with similar education or experience may be considered.
- 3+ years administrative experience related to WIL in a post-secondary environment.
- Advanced knowledge of Microsoft Office, People Soft, Excel, Access, or other databases.
- Previous experience working with Moodle, HSPnet, and Connect Care is an asset.

**WHAT MAKES YOU A DIFFERENCE MAKER**

As a difference maker you bring:

- Understanding of administrative processes and procedures.
- Records management maintenance experience.
- Time management with the ability to prioritize tasks.
- Problem-solving ability.
- Functionality with mínimal supervision and a high degree of self-initiative, accuracy, tact professionalism, and sound judgment.
- PeopleSoft and Moodle knowledge.
- Experience working in an educational setting is an asset.
- Knowledge of FOIP and proven experience in dealing with highly confidential information.

**SALARY**:$40,965 - $51,324 reflective upon what you bring AKA your education and experience. This is a full-time permanent position with immediate access to our great pension and benefits programs.

**We offer flexible work options. **We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

**COMPETITION NUMBER**:
**2023-3908**

**_
Difference Makers._** If we were to describe what NorQuest College is, we’d say these two words. We are so fundamentally driven in our mission to make a difference to our students, our community, and to our fellow NorQuesters, that it guides what we do, who we meet, and where we are headed.

So how do we make differences?
- **We empower NorQuesters. **When it comes to working, it’s up to you to decide where (on campus or from another location) and how you work. NorQuesters are expected to embody our Qs—lead from where you are, be dependable, find ways forward—to name a few, but how you do that is your choice
- ** We unlock potential. **Whether its newcomers to Canada who want to improve their English, students who want to complete their academic upgrading, learners pursuing post-secondary education, or anyone who wishes to strengthen their skills through professional development, our passion to educate touches people of all levels and all backgrounds.
- ** We strengthen Alberta.** From our graduates who hit the ground running, to our partnerships with government, industry, and business, to our commitment to communities, including a dedicated focus on

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