Administrative Assistant
3 weeks ago
As part of the Total team, the Administrative Assistant/Receptionist is responsible for greeting onsite visitors to the branch, answering phones, and transferring calls to appropriate departments. The incumbent will also be responsible for a variety of general duties to assist in the day-to-day office administrative requirements including ordering office supplies, distributing incoming mail, and preparing various documents within Word, Excel and PowerPoint documents
**Overview**
- Greets visitors, ensures safety procedures are followed regarding sign in/sign out
- Answer phones and transfer calls to appropriate personnel
- Invoice verification
- Book meetings, courses and arrange for any catering required, deliveries around town as required
- Photocopying, scanning and binding of various documents
- Filing of work orders/sales orders/packing slips
- Ensure that all incoming mail is sorted and packaged as required
- Ensure records are current and accurate
- Ensure Health and Safety matrix is current and accurate
- Book any training that is required for branch personnel
- Order's office supplies and ensures all work areas are stock appropriately
- Typing of various correspondence as required (Word/Excel/PowerPoint) along with sales data
- Bank deposits
With over 70 years of experience providing industrial fire and safety services, we offer our clients resources that get the job done right - the first time. We have seen firsthand what can happen if you hire the wrong company to do the job, which is why we started this company. We pride ourselves in what we do, and we deliver professional industrial fire and safety services that are done to code, and to your satisfaction - every time. These are Life-Safety systems that your company relies on, and we do not cut corners or deliver inferior products to save a few dollars. Everything we do is guaranteed and backed up with certification
Total offers a total compensation package that includes competitive pay, comprehensive benefits, learning and development, as well as some unique additional “perks.”
- Education: College diploma / Post secondary Education
- Work Experience: Previous office administration experience (2-3 years)
- Knowledge: Industrial background, with health and safety
- Proficiency: Microsoft Office, including Outlook, Excel, Word and PowerPoint
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