Administrative Assistant

4 months ago

Vancouver, Canada Keslow Camera Full time

_**Are you a motivated and dedicated individual looking for career longevity with an established organization? Are you eager to join a growing organization that will provide you the proper avenues for success? Are you looking to join an organization that genuinely values its people?**_
- **If you are looking to join an organization with real core values in the Motion Picture Camera Rental industry then **_

**KESLOW CAMERA**

**IS THE PLACE FOR YOU**

**Position Summary**:
Primary Duties and Responsibilities:

- Greet visitors to the office in a professional and friendly manner
- Answer and/or route all incoming communications promptly, professionally, and courteously
- Provide a prompt reply to general information requests with accurate information, and direct incoming inquiries to the appropriate staff member where required
- Participate in maintaining a shared calendar of all meetings, events, vehicle bookings, travel, vacations, etc.
- Responsible for the processing of outgoing mail, packages and assist with shipments
- Oversee the stocking and ordering of office and kitchen supplies and create PO’s for office & warehouse purchasing needs
- Take, distribute and file minutes from various meetings, as required
- Ensure communication and information is shared between locations
- Address requests for information and reports. These requests may come verbally or in writing, from clients, vendors or co-workers. The need for reports may also arise organically from activities incumbent to this job
- Liaise with Production, Transport personnel and Operations to ensure organized pick-up & delivery
- Assist with Special events, as required: Demos, Christmas parties, Earth Day, St. Patrick’s Day, etc.
- Make necessary corrections/adjustments to consigned orders for all offices and send POs to clients
- Work with Accounting Dept to communicate and assist in answering questions from vendors, crew members & consignors.

**Qualifications:Knowledge, Skills & Abilities**
- Strong written and verbal communication skills is required
- Customer Service experience is required
- 2+ years of relatable experience in the film, television industry is an asset
- Proficiency in the use of Microsoft Office Suite (Word, Excel, Outlook)
- Proficiency in Purchasing and Invoicing is an asset

**Other Attributes**
- Adapts easily to changing business needs, conditions, and work responsibilities
- Ensures that standards for self, staff, equipment and services are set, reviewed and surpassed regularly to provide excellent service delivery.
- Identifies and creates opportunities to improve every person’s experience with the Company
- Communicates in a thorough, clear and timely manner and supports information sharing and goal achievement across the Company
- Identifies an issue, gathers and processes relevant information coming up with possible solutions, selecting appropriate responses and implementing them.
- Works independently with mínimal supervision and exhibit discipline in setting priorities
- Participates actively in a team to improve the Company’s effectiveness
- Builds positive relationships both internally and externally to achieve work related goals

**Working Conditions and Physical Effort**:

- Work is normally performed in a typical interior/office work environment
- Some physical effort required (i.e. some lifting of supplies and material)
- Long hours sitting and using office equipment and computers

**Perks You’ll Receive**

We can offer you:

- Competitive wages in line with market standards.
- Retirement savings program with company matching.
- Comprehensive company-sponsored health benefits.
- Green Commuter Reimbursement Plan.
- Exposure to best-in-class motion picture technologies.
- Free parking with electric charging station(s) at most locations.
- Company events including: food truck lunches, summer BBQ’s, technology workshops, and industry events;
- The opportunity to mentor new hires and interns.
- A work environment where you can really make an impact.
- Growth opportunities and a career, not just a job.

Keslow Camera is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other basis protected by law.

Keslow Camera is committed to providing accessible employment practices that are compliant with local legislation. Applicants requiring accommodation for disability during any stage of the recruitment process are encouraged to advise accordingly.

**Job Types**: Full-time, Permanent

Pay: $18.50-$20.00 per hour

Expected hours: 40 per week

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)

Work Location: In person

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