Patron Services Coordinator

3 days ago

Toronto, Canada Toronto Symphony Orchestra Full time

Department: Patron Services
Reports to: Assistant Manager of Patron Services
Status: Full-time, Permanent

***:
We are looking for an experienced, dynamic individual with a passion for customer service, ticketing and arts administration.

Office hours are generally Monday to Friday, from 9 AM to 5 PM. Additional hours are required to work evening and weekend concert duty, primarily at Roy Thomson Hall and George Weston Recital Hall, as well as occasional meetings and office work during peak times of the season.

You will be a part of the Patron Services Management Team and provide concierge-level service to all of our patrons where our goal is to exceed expectations.

In this position, you will begin working from the TSO office and upon the completion of the 3-month probation period, may transition into a hybrid work model of 3 or more days a week in the office, and the others working remotely from a secure location in your home. The TSO office is located at 145 Wellington Street West, Toronto, Ontario.

**Salary Range: $40,000 to $45,000**

Competitive benefits package.

**RESPONSIBILITIES**:
**Employee Relations Support**:

- Provides training, coaching, and creates a positive team environment for the Patron Services team to achieve consistent delivery of exceptional service and patron engagement.
- Supports Assistant Manager in overseeing the Patron Services Team, including setting daily and weekly tasks, hiring, developing, evaluating, and coaching to promote a safe, inclusive, creative, and results-oriented workplace culture.
- Remain current with legislative training as it pertains to patron service (i.e., AODA, Bill 168, Bill 132).

**Operations Support**:

- Supports Assistant Manager to ensure TSO concerts, events, campaigns, offers, pricing changes, special promotions and customer service information are accurately and effectively communicated to staff through updates to TSO Intranet.
- Monitors Contact Us, patron comments, complaints and general feedback. Responds to escalated customer service enquiries, identifies challenges and opportunities and works with the Assistant Manager of Patron Services to implement solutions.
- Identify potential problems and report to management, developing solutions wherever possible.
- Work in collaboration with the department management team to optimize operational processes and procedures.
- Supports Patron Services team during busy times, assisting patrons by phone and in-person with series & single ticket orders, ticket exchanges, tax receipt processing, and RSVPs for Friends events.
- Monitor ticketing system and liaise with ticketing system support staff and department management to resolve problems.
- Assist with covering duties of Assistant Manager and Patron Services Coordinator during absences.
- Remain current and knowledgeable about TSO and TSYO performances, TSO Friends Donor Program and Events, TSOUNDCHECK Program, Subscription Packages, Single ticket and Group Sales policies and practices, promoting each, where appropriate.
- Assist with other duties/projects as required.

**Patrons Support**:

- Provides patron service support to Patron Services Representatives, as it pertains to Tessitura processes.
- Provides feedback to management with respect to daily summary of patron comments and concerns.
- Handle escalated customer service challenges beyond the scope of the Patron Service Representative.
- Oversee presentation and operations of the Patron Services Centre, including maintaining marketing promotional content on TV Screen, office supplies, ticket stock, ticket wallets, and merchandise. Some light lifting is required to move ticket inventory and supplies.
- Assists with proofing marketing communications and ticketing initiatives.
- Assists Assistant Manager of Patron Services on yearly Patron Services campaigns including, but not limited to, season announcement, subscription and seating process, and single ticket on sale.
- When answering patron enquiries, be prepared to go the extra mile by not just answering product and service questions, but by providing information for alternate concerts, packages and services, as appropriate.
- Resolve customer service challenges by clarifying the patron's complaint, determining the cause of the problem, selecting and explaining the best solution(s) to solve the problem, expediting correction or adjustment, and following up to ensure resolution.
- Supports the Assistant Manager in overseeing the Patron Services team, ensuring that patrons are provided with exceptional service and that transactions, processes, protocols, and procedures are accurately followed using the appropriate tools and platforms.

**QUALIFICATIONS**:

- Minimum of 2 years of supervisory or managerial experience with strong organizational skills; able to lead, direct, and inspire employees.
- Highly motivated self-starter, a “doer” with a willingness to work hands-on in assisting patrons and staff.
- Experience in effectively managi

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