Plan Administration Manager

2 weeks ago

Oakville, Canada Operating Engineers Benefits Administration Corporation (OEBAC) Full time

**Job Profile**:
Under the direction of the Executive Director, the Plan Administration Manager (Actuarial Associate) will be responsible and accountable for managing the day-to-day administration of the various plans (i.e. pension, benefit & other) including performing high-level actuarial/plan calculations, coordinating the day-to-day work tasks of the department support staff, tracking departmental KPIs, acting as the final point-of-contact for any elevated departmental or member issues, oversight of systems to ensure necessary updates and upgrades are implemented, implementing innovative metrics and systems to foster continuous improvement, and offsetting/performing other pension and benefits administration related duties in support of seamless departmental management.

**Job Responsibilities / Duties**:
1. To oversee the day-to-day administration of the various plans under the ultimate direction of the Executive Director by:

- Auditing, performing and validating all pension calculations including for system generated calculations as well as any flagged complex cases and Family Law Valuations;
- Collaborating with the CFO and Plan Actuary to help overseeing the pension contribution process and any related funding or legal/compliance/payment deadlines between applicable partners;
- Overseeing the day-to-day administration of the pension plan, life & health benefits plan, sub-plan and group legal plan (and any/all other plans that may exist or emerge in future) including the general overseeing of claim processing activities such as medical, dental, vision, life insurance, etc.;
- Overseeing the preparation of a variety of pension and life/health benefits related documents for the purposes of documenting activities and issues, meeting compliance requirements, and providing audit references;
- Ensuring the timely creation and maintenance of plan member records through weekly spot-audits and the generation and review of system error reports;
- Coordinating the timely enrolment and administration of new plan members or member contractors and ensuring timely payments are made to beneficiaries when due;
- Providing recommendations to the Executive Director surrounding emerging pension and benefits issues and trends, and recommending ongoing continuous improvement and professional development solutions that would benefit overall plan administration quality;
- Coordinating the supervision, performance management, and training of the departmental support staff;
- Coaching and mentoring departmental support staff through technological and process advancements and promoting a future-forward and efficiency-focused mindset within departmental operations;
- Ensuring departmental support staff are properly digitizing, entering and filing all incoming member paperwork they receive in a timely manner, so member profiles are appropriately up-to-date;
- Facilitating regular team meetings to deliver plan and procedural updates, performance trends and expectations, best practice coaching, and staff recognition;
- Acting as an intermediary between other department managers, Area Supervisors, Business Representatives, Organizers, etc. and the pension and benefits administration department support staff in terms of receiving, prioritizing and delegating task assignments under the ultimate direction of the Executive Director.

2. To develop pension and benefits metrics and systems focused on continuous improvement by:

- Ensuring compliance with all relevant laws, regulations and company policies/procedures and any changes thereto;
- Interpreting applicable legislation and analyzing its impact on the plans and providing policy guidance to OEBAC’s Executive Director to help resolve escalated issues;
- Partnering with I.T. as needed to ensure the plan administration systems embrace and support seamless member self-serve utilization and enhance plan member understanding of their coverages;
- Partnering with other departments on the delivery of pension and benefit related campaigns and health programs to help reduce the impact and cost of chronic illnesses and other high-cost claims on the financial wellbeing of the plans;
- Flagging any possible gaps or areas for improvement within the plans based on member feedback and benchmarking comparative to industry standards;
- Continuously identifying and tracking innovative new products and software/technologies within the industry that can contribute to operational improvement within the context of pension and benefits administration and flagging them to the Executive Director for review and feedback;
- Acting as the main point-of-contact for plan administration related vendors and evaluating defined key performance indicators for said vendors to ensure consistent administration is upheld through external provider systems;
- Collaborating with other OEBAC team members to meet overarching plan goals for the organization and ensuring accurate documentation of plan usages.

3. Performing

  • Financial Planning Administrative Associate

    4 weeks ago

    Oakville, Canada Imperial Lifestyle Management Full time

    **Who We Are** Imperial Lifestyle Management we are experts in financial planning, management and administration. Our clients are highly trained professionals who trust us to manage their affairs. When they’re delivering patient care, spending time with their family, they’re assured their business is in good hands. As a fast-growing business, we are...

  • Administrator, Inventory Planning and Replenishment

    1 week ago

    Oakville, Canada Mohawk Medbuy Corporation Full time

    **About the Job** Are you ready to be part of a dynamic team that is reshaping shared services and how they are delivered for health care and the public sector? Mohawk Medbuy Corporation (MMC) is a national, not-for-profit, shared services organization that supports hundreds of health care providers across Canada, as well as child welfare agencies and...

  • Administrative Assistant/project Management

    4 days ago

    Oakville, Canada Cunningham McConnell Limited Full time

    **Administration/Project management personnel** In this role, you will support Surveyors with handling project management, document management, and General administration. We are ideally looking for someone who is highly organized, professional and good with Technology, Admin and reports! How you will make an impact - Managing all incoming phone calls -...

  • Operations Manager

    3 days ago

    Oakville, Canada Iree Community Agency Inc. Full time

    Education: - Expérience: **Education**: - Bachelor's degree **Tasks**: - Plan, organize, direct, control and evaluate daily operations - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance...

  • operations manager

    2 days ago

    Oakville, Canada Iree Community Agency Inc. Full time

    Education: Expérience: EducationBachelor's degreeTasksPlan, organize, direct, control and evaluate daily operationsDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative servicesDirect and control corporate governance and regulatory compliance procedures within establishPlan,...

  • General Office Assistant

    4 weeks ago

    Oakville, Canada Operating Engineers Benefits Administration Corporation Full time

    **Job Profile**: The General Office Assistant (Reception) is primarily responsible for operating the switchboard and handling the front reception desk, however, is also involved in an array of other administrative duties in support of OEBAC where needed. Duties include but are not limited to providing switchboard and reception services, processing postal...

  • Manager of Financial Planning

    3 weeks ago

    Oakville, Canada Fengate Asset Management Full time

    Fengate is seeking a Manager of Financial Planning & Analysis to join their growing Corporate Finance team. This role will report to the Vice President of FP&A, Corporate Finance. The successful candidate will provide financial direction and insight to enable stakeholders to make the decisions that matter. They will be providing analysis and planning support...

  • Capital and Space Planning Specialist

    4 weeks ago

    Oakville, Canada Sheridan College Full time

    **What You’ll Be Doing** - Identifying opportunities and comparative options for efficiency and innovation in space use and allocation in line with Sheridan's key goals for space including maximizing student teaching and other student spaces and defragmenting space allocations (clustering); this involves comparing options by capturing scope, resources, and...

  • Sales Planning Manager

    4 days ago

    Oakville, Canada Auto Exotica Full time

    Education: Bachelor's degree - Experience: 5 years or more **Asset languages**: - Arabic **Tasks**: - Organize regional and divisional sales operations - Plan, direct and evaluate the activities of sales departments in commercial, industrial, wholesale and retail and other establishments - Work Term: Permanent - Work Language: English - Hours: 40 hours per...

  • Administrator

    4 weeks ago

    Oakville, Canada Maple Grove United Church Full time

    Church Administrator [Insert company logo here] Maple Grove United Church JOB OVERVIEW **Job title** - Church Administrator_ **Overview** - To carry out duties that are required for the daily operation and administration of Maple Grove United Church_ **Location and times of work** - On-site, M-Th from 9:00 a.m. to 3:00 p.m. 30 minute lunch (paid), F...

  • Administrative Assistant

    4 days ago

    Oakville, Canada Wanfeng Full time

    **About us** **Wanfeng is a multi-national enterprise with global business centering on advanced manufacturing in automotive and aviation industries, with production bases and global R&D centers in more than 12 countries including Canada, US, Mexico, India, Czech and China. To further strengthen the management of the global business, we are establishing the...

  • Director, Project Management Planning and Operations

    1 week ago

    Oakville, ON, Canada Linbrook School Full time

    Director of Technology & Innovation Reports to : Head of School and Principal Status : Full-Time Permanent Position Summary: (This is a representative list of the general duties the Director of Technology and Innovation may be asked to perform and is not intended to be all-inclusive.) · Oversee the strategy and implementation of technology for...

  • Administrative Coordinator

    2 weeks ago

    Oakville, Canada Hour Consulting Full time

    We are currently hiring for a full time permanent Administrative Coordinator for our client, a full-service tax advisory firm that provides Canadian domestic/international tax planning and tax dispute advice to clients throughout Canada and internationally. They are growing and looking for an Administrative professional to join their team to support the...

  • Administrative Coordinator

    2 weeks ago

    Oakville, Canada Hour Consulting Full time

    We are currently hiring for a full time permanent Administrative Coordinator for our client, a full-service tax advisory firm that provides Canadian domestic/international tax planning and tax dispute advice to clients throughout Canada and internationally. They are growing and looking for an Administrative professional to join their team to support the...

  • Administrative Coordinator

    2 weeks ago

    Oakville, Canada Hour Consulting Full time

    We are currently hiring for a full time permanent Administrative Coordinator for our client, a full-service tax advisory firm that provides Canadian domestic/international tax planning and tax dispute advice to clients throughout Canada and internationally. They are growing and looking for an Administrative professional to join their team to support the...

  • Administrative Coordinator

    6 days ago

    Oakville, Canada Hour Consulting Full time

    We are currently hiring for a full time permanent Administrative Coordinator for our client, a full-service tax advisory firm that provides Canadian domestic/international tax planning and tax dispute advice to clients throughout Canada and internationally. They are growing and looking for an Administrative professional to join their team to support the...

  • Managing Director

    4 days ago

    Oakville, Canada GEOFORM CANADA LTD. Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: Bachelor's degree - Experience: 2 years to less than 3 years **Work setting**: - Construction - General office - Private sector - Management - Construction industry **Tasks**: - Co-ordinate administrative services - Collect and record administrative and service fees -...

  • Administrative Assistant

    4 weeks ago

    Oakville, Canada MUTUAL TRANSPORTATION SERVICES INC. Full time

    **Job description** The Administrative Assistant must have the ability to effectively communicate both verbally and in writing and to respond quickly in a dynamic and changing environment. - **Responsibilities**_ - Data entry and general administrative duties - Prepare, review, and/or edit various forms of correspondence such as letters, invoices,...

  • Grade 7 and Planning

    4 days ago

    Oakville, Canada Halton District School Board Full time

    ELEMENTARY LONG TERM OCCASIONAL OPPORTUNITY 2023/2024 SCHOOL YEAR **LTO Term**: Immediately to May 10, 2024 1.0 Grade 7 and Planning (FDK Planning) **Qualification Requirements**: Primary/Junior/Intermediate First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy...

  • Administrative Assistant

    7 days ago

    Oakville, Canada Rebar Enterprises Inc. Full time

    **Administrative Assistant** Rebar Enterprises Inc. is a leading Canadian Rebar Detailing company based in Oakville, Ontario. Known for our impeccable reputation in delivering Rebar Detailing and Consulting, we offer a complete solution from initial conceptual planning to the pouring of concrete for residential, commercial, and infrastructure construction...