Administrative Assistant

3 weeks ago

Oakville, Canada Wanfeng Full time

**About us**

**Wanfeng is a multi-national enterprise with global business centering on advanced manufacturing in automotive and aviation industries, with production bases and global R&D centers in more than 12 countries including Canada, US, Mexico, India, Czech and China. To further strengthen the management of the global business, we are establishing the North American headquarters in Canada with great opportunities for dynamic and competent professionals.**

Based out of the Oakville office and reporting to the Director of the Chairman’s Office, the incumbent is responsible for supporting day to day operations, management, and administrative activities in the Chairman’s office. The incumbent will provide direct support to manage and optimize the time and efficiency of the Chairman as well as facilitate communication among leadership teams to ensure all parties are working towards the same goals. This position will be involved with all global Wanfeng subsidiaries.

**Major Responsibilities of Position**
- Providing direct support to the Secretary of the Chairman, ensuring all administrative and communication tasks are completed.
- Providing administrative support for the North American headquarter office, including:

- Managing and maintaining the office space, including general cleanliness and organization when needed.
- Managing company and office properties, including company cars, company housing, facilities etc.
- Organizing and coordinating external and internal meetings and events, including arranging logistics, preparing agendas, and following up on action items.
- Acting as a liaison between executives and other employees, customers, clients, and stakeholders.
- Answering the phone for internal and external contacts.
- Supporting the coordination and management of administrative tasks between various client groups within the global organization.
- Handling confidential information: be privy to sensitive and confidential information, and must maintain discretion and confidentiality at all times.
- Other responsibilities as required, including special projects as they arise.

**Educational and Certification Background**

Post-Secondary education in Administration or Business

0-2 years administration experience

Strong computer skills, particularly in Microsoft Office Suite and other administrative software

Excellent communication skills in English

Fluency in Mandarin both written and verbal

Experience and knowledge in Automotive or related industries is an asset

**Personal Competencies **(Knowledge, Skills, Abilities, and Other Attributes):
Ability to handle multiple tasks and meet deadlines, and to work in a fast-paced environment

Strong organizational and time management skills, with attention to detail and accuracy

Ability to maintain confidentiality and handle sensitive information

High sense of integrity, service-oriented mindset, hard-working, and be pro-active in doing things

Ability to work flexible hours

Ability to travel to other Wanfeng subsidiary locations (USA, China, Strathroy plants)

**Job Types**: Full-time, Permanent

**Benefits**:

- Flexible schedule
- Paid time off

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Oakville, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

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