Corporate Administrative Assistant

3 weeks ago

Mississauga, Canada ACHEV Full time

At Achev, we believe that everyone deserves an equal opportunity to build a better life and a successful future. For more than 30 years, we have dedicated ourselves to helping diverse Canadians and newcomers achieve their full potential. Today, we are one of the largest providers of employment, newcomer, language, and youth services in the Greater Toronto Area. Our dedicated team of nearly 400 staff delivers a wide range of innovative, high-quality, and personalized programs and services that empower our clients to prosper and our communities to thrive.

We thrive in a OneAchev culture where collaboration and integrated service delivery will positively impact Achev’s resiliency, agility, success, and growth.

Join us in helping diverse Canadians and newcomers achieve their full potential

**SUMMARY**:
DUTIES & RESPONSIBILITIES:

- Support for the CEO will primarily focus on scheduling
- Manage CEO’s schedule which includes liaising with internal and external stakeholders, scheduling of meetings, arranging travel logistic as required and other related activities
- Calendar management and ensuring all related logistics are handled seamlessly in a timely manager
- Processing expense reports
- Draft and maintain agendas for some meetings, take minutes and track action items for follow up
- Maintain CRM database with details of CEO’s engagements with external stakeholders
- Work collaboratively with and act as administrative back-up for the Board Governance Officer to ensure all relevant Board of Directors and Committee meetings and engagements are co-ordinated and maintained in schedule
- Reception coverage in Mississauga head office (2 days/week)
- Support for other corporate team members will include a range of administrative tasks
- Scheduling internal and external meetings, travel and other related activities
- Development of reports and presentations
- Processing of expense reports
- Other administrative tasks as required
- Perform special projects or other duties as required

QUALIFICATIONS:

- Post-Secondary Education required
- 5-7 years related experience supporting Executives
- Experience co-ordinating executive calendars in a dynamic, every changing and fast paced environment
- Highly proficient in Microsoft Outlook and Office (Word, Excel, and Power Point), Adobe Acrobat. Familiarity with SharePoint an asset.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with internal and external stakeholders
- Expert English writing and verbal communication skills
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Demonstrated ability to complete projects and meet deadlines in a fast paced environment

Achev is committed to promoting diversity, equity and inclusion and to creating opportunities that empower people to achieve their potential. We invite staff and client input. We strive to attract and retain a diverse workforce where employees are inspired to provide an atmosphere of respect for and encouragement of all. We aim to increase awareness and reduce barriers in order to positively influence the communities we serve.

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