Executive Administrative Assistant

2 months ago

Mississauga, Canada SNC-Lavalin Full time

**Why join us?**

SNC-Lavalin provides cutting-edge engineering, procurement, construction and financing solutions to projects in more than 100 countries around the world. From the Canadian Arctic to the Southern African region and Australasia, our multicultural workforce is driven by a fierce pride in their work and a pioneering vision.

SNC-Lavalin is truly a global leader in its field and has been chosen to design and build some of the most prestigious projects in the world.

SNC-Lavalin is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world since for more than 60 years. We are proud to be the steward of Canadian CANDU nuclear technology. Our expertise includes: Nuclear Steam Plant (NSP) engineering, Balance of Plant (BOP) engineering, Plant Life Management and Extension, Retube Tooling Systems, Inspection and Maintenance Services, Steam Generator Replacement, Plant Equipment Refurbishment and Retrofits.


How will you contribute to the team?
- Under mínimal supervision and with confidentiality and diplomacy, accountable to perform and manage a variety of complex and demanding administrative support duties ensuring smooth and successful operation of the office.
- Anticipate and effectively work with conflicting and changing priorities, ensuring that deadlines, priorities and objectives are met.
- Using integrity, confidentiality and diplomacy; work/interact with all levels of management, staff and Board of Directors - both internally and externally as well as government representatives and customers/clients.
- Liaise with other SNC-Lavalin BU’s. Maintain good working relationships with their respective AA’s/EA’s.
- Discreetly handle classified* and confidential corporate, government and personnel documents and information. *Level 2 (Secret) clearance required for certain levels of access.
- Coordinate and assist in the preparation of Sub-committee presentation material for the Board of Directors.
- Monitor incoming approval requests. Determine if further back-up, signatures, etc. are required and determine what may be forwarded to delegates (when applicable).
- Manage complex and conflicting schedules - using cooperation, prioritization, foresight and decision making skills.
- Coordinate internal and external meetings and events - using cooperation, prioritization, foresight and decision making skills. Provide and/or prepare required meeting material.
- Coordinate material or enter/provide input into any of the following weekly/monthly/annual reports: corporate, strategic, financial or project (MMR, OPS/BD, PPRM, Budgets, Business Plan).
- Coordinate travel arrangements; provide necessary documents (flight itineraries, car/hotel arrangements, meeting itineraries, background/biographies, etc.), obtain Visas.
- Prepare and review expense reports ensuring accuracy and compliance to corporate policies, procedures and code of ethics.
- Timesheet administrator. Run weekly timesheet audit reports.
- Prepare daily packages - schedules, relative meeting material, etc.
- Maintain monthly safety meeting records and follow-up on any actions. Participate in workplace inspections as required.
- Perform advanced level word processing (letters, CVs, memos, faxes, minutes of meetings, specifications, reports and manuals).
- Provide accurate reports on a timely basis, maintaining consistency in project documentation for format and content, including editing and proofreading documents.
- Respond appropriately to inquiries and make decisions when necessary.
- Undertake special assignments as required.

What will you contribute?
- Minimum of 5-7 years progressive administrative experience.
- Post-secondary education or related business diplomas/certificates.
- Advanced computer skills with Microsoft Office (Word, PowerPoint, Excel, Calendar).
- Working knowledge of SharePoint.
- Excellent verbal and written communication skills.
- Detail oriented and highly organized with the ability to multi-task.
- Experience working in a consulting firm and/or knowledge of engineering terminology and document types would be considered an asset.
- Experience with ORACLE would be considered an asset.
- Experience with Workday would be considered an asset.V.FISCAL RESPONSIBILITY
- Fiscal responsibility as required.VI.EXTENT OF PUBLIC CONTACT
- Customers, suppliers, partners, Government

**What we offer at SNC-Lavalin**:
At SNC-Lavalin, you will enjoy competitive compensation, a safe and healthy work environment, and a full range of benefits (ie.: group insurance, retirement savings plan, share purchase plan, continuing education program, etc.).
- ****_
- The masculine gender is used only to simplify the wording._

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

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