Mail and Administrative Support Assistant

2 weeks ago

Thunder Bay, Canada Ministry of Colleges and Universities Full time

We are in need of an energetic, administrative professional with a high degree of initiative to provide a wide range of mail and administrative support services to the Ontario Student Assistant (OSAP) program for the Student Financial Assistance Branch, Ministry of Colleges and Universities.

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
**OPS Anti-Racism Policy** and the
**OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
**Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**: You will:

- process outgoing mail, run print jobs, insert and sort documents, and oversee the preparation of shipment through courier
- maintain paper and electronic files and retention schedules and make all preparation for off-site storage
- oversee mailroom operations including production counts, monitoring stock and ensuring databases are up-to date
- operate mail processing equipment (i.e. scanners, inserters, mail and shipping machines etc.) and perform routine equipment maintenance
- order, receive and reconcile office supply purchases and track IT assets/records
- work harmoniously in a team environment

**How do I qualify?**:
**Specialized Knowledge**: You have:

- experience carrying out electronic/hard copy file management to index and store files and label, box and store files according to established records retention schedules

**Mail Knowledge and Skills**: You have:

- knowledge of relevant Canada Post regulations such as requirements for designation of mail into classes to ensure correct postage is affixed
- knowledge of mailing procedures such as weighing and metering mail, logging registered mail, in order to provide accurate processing
- knowledge of mail identification and sorting to sort incoming mail into delivery locations and sort outgoing mail by classes and by destination
- experience with waybills/manifests and can accurately carryout courier shipments

**Computer Operation and Scanning Knowledge**: You have:

- knowledge of personal computer operations and scanning software and equipment to scan documents and check quality of documents produced
- ability to acquire knowledge of branch protocols to carry out scanning function, indexing and to sort and collate documents/create cases

**Reasoning, Problem Solving and Analytical Skills**: You have:

- a high degree of initiative to direct incoming mail, return misdirected mail, confirm addresses, and follow up on orders and lost shipments/mail

**Communication and Interpersonal Skills**:

- You are genuinely courteous and have well developed interpersonal skills to work harmoniously in a team environment
- You can communicate information politely in a factual manner
- You have demonstrated ability to work with a diverse public people ministry staff in person or by phone when providing factual information

**Additional Information**:
**Address**:

- 1 Permanent, 189 Red River Rd, Thunder Bay, North Region

**Compensation Group**:

- Ontario Public Service Employees Union- Understanding the job ad - definitions**Schedule**:

- 3.7**Category**:

- Administrative and Support Services**Posted on**:

- Wednesday, March 8, 2023**Note**:

- T-TU-196102/23

  • Receptionist/administrative Assistant

    4 weeks ago

    Thunder Bay, Canada Tom Jones & Sons Limited Full time

    The Receptionist/Administrative Assistant is responsible for providing secretarial, clerical and administrative support to the office manager, executives, maintenance superintendent, and accountants. **Scope** The Receptionist reports to the Office Manager and Tom Jones, and is responsible for providing office and clerical services. **Responsibilities** -...

  • Administrative Assistant Ft

    4 weeks ago

    Thunder Bay, Canada St Joseph's Care Group Full time

    **Bargaining Unit: Non-Union** **Status: Full Time** **Department: Indigenous Health** **Site: St. Joseph's Hospital** **Shifts: Days** **Annual Salary: $45,635 - $57,057** *** Under the direct supervision of the Director - Indigenous Health, N'doo'owe Binesi the Administrative Assistant is responsible for the provision of confidential administrative...

  • Administrative Assistant

    3 weeks ago

    Thunder Bay, Canada Englobe Full time

    We offer A full range of benefits (group insurance with shared costs upon hiring, group RRSP); A telemedicine virtual healthcare service; An annual reimbursement of sports expenses; Opportunities for skills development; Flexible hours and ability to compress working hours; Internal policy to encourage teleworking. Choose the path of impact. Join...

  • Administrative Assistant

    3 weeks ago

    Thunder Bay, Ontario, Canada Englobe Full time

    Job Description Your EmployerDare to join Englobe At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale...

  • Project Administrative Assistant

    2 weeks ago

    Thunder Bay, Canada Independent First Nations Alliance Full time

    **Position Summary** The Independent First Nations Alliance (IFNA) is looking to hire a Project Administrative Assistant for the Technical Services Team, based in the city of Thunder Bay, Ontario. The Project Administrative Assistant (PAA) has the primary responsibility for providing administrative and clerical support, office management and administration...

  • Administrative Assistant

    4 days ago

    Thunder Bay, Canada Wesway Full time

    _Wesway is a local, non-profit organization which provides personalized respite services for families who are caring for a family member with a disability or chronic health condition. Wesway offers a competitive salary and a dynamic team-oriented work environment._ **Administrative Assistant #NU-21-2023** - One Permanent Position Available - 35 hours per...

  • Administrative Assistant

    4 weeks ago

    Thunder Bay, Canada Wesway Full time

    _Wesway is a local, non-profit organization which provides personalized respite services for families who are caring for a family member with a disability or chronic health condition. Wesway offers a competitive salary and a dynamic team-oriented work environment._ **Administrative Assistant #NU-03-2023** - One Permanent Position Available - 35 hours per...

  • Administrative Assistant

    4 days ago

    Thunder Bay, Canada Roach's Yellow Taxi Full time

    About Us: Roach's Yellow Taxi has been a trusted name in Thunder Bay's transportation industry for over 100 years. We provide reliable and efficient taxi services to our customers, ensuring their safety and satisfaction. As we continue to grow, we are seeking a dedicated Administrative Assistant to join our team and support our operations. Position...

  • Amended - Administrative Assistant

    4 weeks ago

    Thunder Bay, Ontario, Canada Ombudsman Ontario Full time

    Amendment: Effective January 1st, 2024 the salary range for this position is $26.92 to $31.31 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions. The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.Are you a...

  • Receptionist/Administrative Assistant

    2 days ago

    Thunder Bay, Canada KGS Group Full time

    KGS Group is seeking aReceptionist / Administrative Assistantto join our Thunder Bay office. About Us We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as the...

  • Receptionist/Administrative Assistant

    2 days ago

    Thunder Bay, Canada KGS Group Full time

    KGS Group is seeking a Receptionist / Administrative Assistant to join our Thunder Bay office. About Us We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as...

  • Receptionist/Administrative Assistant

    2 days ago

    Thunder Bay, Canada KGS Group Full time

    KGS Group is seeking a Receptionist / Administrative Assistant to join our Thunder Bay office. About Us We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as...

  • Receptionist/Administrative Assistant

    2 days ago

    Thunder Bay, Canada KGS Group Full time

    KGS Group is seeking a Receptionist / Administrative Assistant to join our Thunder Bay office. About Us We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as...

  • Receptionist/administrative Assistant

    4 days ago

    Thunder Bay, Canada KGS Group Full time

    KGS Group is seeking a **Receptionist / Administrative Assistant** to join our Thunder Bay office. **About Us** We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as...

  • Administrative Assistant

    4 weeks ago

    Thunder Bay, Canada Clow Darling Limited Full time

    As an Administrative Assistant with Clow Darling, you will provide administrative support to all of our departments but will have a main department to look after. Responsibilities include, but are not limited to: - Receives and assesses incoming calls and expedites the required action by transferring calls, taking and relaying messages or contacting the...

  • Amended - Administrative Assistant

    3 weeks ago

    Thunder Bay, Ontario, Canada Ontario Ministry of Transportation Full time

    Amendment: Effective January 1st, 2024 the salary range for this position is $26.92 to $31.31 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions. The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.The Remote...

  • Office Administrative Assistant

    1 week ago

    Thunder Bay, Canada rust check Full time

    **Office Administrative Assistant** The Office Administrative Assistant will perform a wide range of administrative activities to facilitate the efficient operation of the organization and support the work of management and other staff where required. Duties will include Answering phones, booking appointments, greeting customers, checking in people,...

  • Administrative Assistant

    4 weeks ago

    Thunder Bay, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Receptionist/Administrative Assistant

    3 days ago

    Thunder Bay, Canada KGS Group Full time

    KGS Group is seeking a Receptionist / Administrative Assistant to join our Thunder Bay office.About UsWe are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as the...

  • Receptionist/Administrative Assistant

    3 days ago

    Thunder Bay, Canada KGS Group Full time

    KGS Group is seeking a Receptionist / Administrative Assistant to join our Thunder Bay office.About UsWe are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as the...