Portfolio Coordinator, Program Management Office

5 months ago

Vancouver, Canada PHSA Full time

**Portfolio Coordinator, Program Management Office, Regional Digital Solutions**

CST Program Management

Vancouver, BC

Reporting to the IMITS Director of Clinical Solutions, the Portfolio Coordinator ensures that Clinical Solutions administrative and management functions operate efficiently by working with the Clinical Solutions team to co-ordinate and standardize internal and external operations and business processes and reporting requirements. The Portfolio Coordinator focuses on contract, financial and HR processes and functions. The Portfolio Coordinator responds to information requests and reporting. The Portfolio Coordinator is also responsible for collecting, tracking and reporting on Clinical Solutions performance indicators. Identifies process and business improvement opportunities, and designs and implements appropriate solutions.

**What you’ll do**
- Designs and coordinates internal Financial and Human Resource support processes for Clinical Solutions Leaders such as setup, tracking and administration (for example creating purchase requisition and invoice management and tracking, following up on timekeeping issues, processing e-forms, setting up interviews, completing PeopleSoft and Workbrain changes to reflect the organization).
- Tracks and manages status of vendor contracts.
- Creates, populates and administers Sharepoint site to represent Clinical Solutions. Ensures accuracy and quality of program documentation.
- Provides financial analysis (operating and capital) and reporting across Clinical Solutions. Prepare accurate and up-to-date financial summary reports. Creates and maintains financial tracking tools.
- Provides HR analysis and reporting across Clinical Solutions to support leaders. Creates and maintains HR tracking tools. Prepares accurate and up-to-date reports.
- Identifies internal and external business and administrative process improvement opportunities and develops standardized and efficient processes to streamline activities. Proposes process or tool enhancements.
- Produces and delivers management reports to leadership team. Collects and reports on Clinical Solutions Performance Indicator Management and overall portfolio reporting.

**What you bring**

**Qualifications**:

- A level of education, training, and experience equivalent to a Bachelor’s Degree in Business Administration or relevant discipline with a minimum of three (3) year’s recent, related experience in administration and/or financial analysis.

Skills & Knowledge
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

**Job Type**:Regular, Full-Time

**Location**:1885 W Broadway, Vancouver, BC V6J 1Y5

**Closing date**:Applications accepted until position is filled

**Hours of Work**:0800-1600 (Monday to Friday)

**Requisition # **167910E

**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**

**What we do**

***

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-ser

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