Administrative Assistant

4 days ago

Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

BCIT’s
- ** School of Construction and Environment **is seeking a
- **temporary, full-time (1.0**
**FTE**
**) Administrative Assistant. **This position provides administrative/clerical support for one Associate Dean, and the Department Heads, Managers, Directors and employees within their program areas. Is responsible for the organization, coordination and support of the day-to-day activities in the Associate Dean’s office.**Duties & Responsibilities**

**DUTIES**
***
**AND**
***
**RESPONSIBILITIES***:

- Manage one Associate Dean’s schedules by booking appointments, maintaining and organizing calendar. Open, sort and distribute incoming mail. This includes screening and/or rerouting correspondence and composing replies for Associate Dean’s signature
- Answer and screen both in-person and phone inquiries and handle routine inquires
- Act on behalf of the Associate Dean, in their absence, concerning emergency situations with students
- Assist with various confidential matters for personnel and students
- Provide administrative support for all program advisory committee meetings; including preparing and distributing agenda, supporting material, arrange parking, catering, recording, preparing and circulating minutes for approval; send the BOG new member nomination forms for approval; send BOG letter and PAC information package to the new member
- Ensure minutes and appendices are posted and take appropriate follow up action
- Create and maintain documents, databases, training plan spreadsheets, tables and a variety of correspondence; minutes, reports and presentations. This includes composing, signing and distributing correspondence related to delegated administrative matters
- Coordinate and /or initiate all necessary signatures required for applicable documents (i.e. purchase requisitions, cross charge forms, request to invoice forms, travel forms, expense forms, cross charges, library acquisition forms, membership forms, vacation payout forms, etc.)
- Maintain the departmental filing system and confidential student and employee files, both paper and electronic
- Maintain accurate attendance records for one AD portfolio on a monthly and annual basis, recording in Banner, reporting all STIIP leaves to Human Resources and coordinating necessary correspondence to employee and Finance/ Payroll department. Maintain and track yearly sick/vacation entitlements and carry-over for BCGEU instructors and BCGEU support staff and ensures Attendance Confirmation Reports are signed, filed and forwarded to HR department
- Collect all yearly faculty and support staff vacation requests and coordinate approvals with Associate Dean.
- Research, book and coordinate all travel arrangements for the Associate Dean and employees within the portfolio.
- Input and revise Program and Vocational Institute Updates when necessary.
- Maintain trades training plan spreadsheets
- Submit and track Facilities requests
- Order of supplies when needed
- Telecommunication leader and key contact person for all departments
- Submit phone and key requests, arrange for computer ids, Banner and other computer access for new and existing staff; including coordination of office moves
- Undertake administrative duties for the Associate Dean’s office, e.g., photocopy, send/receive faxes, ordering and distribution of materials and supplies as required
- Organize, coordinate and assist with events within the school
- Liaise with various outside agencies or government offices; arranging meetings, coordinating travel and accommodations when needed
- Prepare Visa reconciliations for the Associate Dean and various other departments
- Responsible for office commercial card (Visa); purchases and monthly reconciliation
- Initiate RTUNEs as required for various program areas
- Submit Request to Invoice for services rendered into various program areas from external sources (e.g. BCIT instructor teaching to outside institute)
- Create Purchase Requisitions, e.g. work requests in Millennium
- Assist students on academic matters
- Create e-hires for trade program auxiliary, support staff, and instructor replacements
- Assist AD with drafting notices of position vacancies and calculating percentages for e-hires and job competitions
- Work with the AD and Department Heads to coordinate trades training plans three years in advance. Input, review and amend training plans in the Vocational Inventory Training Plan database (VI), put in program update forms for any changes in the training plans and put training plans (apprentice and non-apprentice) onto workable spreadsheets.
- Undertake related duties as assigned, consistent with the job grade of this position.

**Qualifications**

**QUALIFICATIONS***:
**Definition**:

- The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job pos

  • Administrative Assistant

    4 days ago

    Burnaby, Canada Vancouver Career College Full time

    **Position Job Title: Administrative Assistant** **Location: Burnaby, BC** **Reports To: Campus Director** ** Salaried** **Work Type: On-site** **Salary Range: 37,500 annually** **About Us** At Vancouver Career College, we offer quality education to those wishing to pursue a career in healthcare, business, trades, education, art and design, and legal....

  • Administrative Assistant

    7 months ago

    Burnaby, Canada CoCo Fresh Tea & Juice Full time

    **Job Summary** As an Administrative Assistant, you will perform a variety of administrative and clerical tasks, including providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. If you are an individual who likes new challenges and enjoys multitasking, this job is for...

  • Administrative Assistant

    7 months ago

    Burnaby, Canada Ideal Siding Full time

    Join Our Team as an Administrative Assistant with a Focus on Recruiting Assistance! Are you an organized, detail-oriented individual with a passion for administrative tasks and a knack for recruiting support? If so, we have the perfect opportunity for you! Ideal Siding is actively seeking a dynamic Administrative Assistant to join our team and contribute to...

  • Administrative Assistant

    7 months ago

    Burnaby, Canada Ideal Siding Full time

    Are you an adaptable and detail-oriented professional with a passion for administrative tasks and an interest for recruiting support? If so, we have the perfect opportunity for you! Ideal Siding is actively seeking a dynamic Administrative Assistant to join our team and contribute to our success. **Key Responsibilities**: Recruiting Assistance: Collaborate...

  • Administrative Assistant

    6 months ago

    Burnaby, Canada Ideal Siding Full time

    Are you an adaptable and detail-oriented professional with a passion for administrative tasks and an interest for accounting? If so, we have the perfect opportunity for you! Ideal Siding is actively seeking a dynamic Administrative Assistant to join our team and contribute to our success. **Key Responsibilities**: Administrative Tasks: Handle day-to-day...

  • Administrative Assistant

    7 months ago

    Burnaby, Canada Ideal Siding Full time

    Are you an adaptable and detail-oriented professional with a passion for administrative tasks and an interest for accounting? If so, we have the perfect opportunity for you! Ideal Siding is actively seeking a dynamic Administrative Assistant to join our team and contribute to our success. **Key Responsibilities**: Administrative Tasks: Handle day-to-day...

  • Administrative Assistant

    10 hours ago

    Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

    BCIT’s - **Learning Teaching Centre** is currently seeking a - ** temporary, full-time (1.0** **FTE** **) Administrative Assistant. **This position is responsible for providing administrative and front line customer service to clients and staff of the Learning and Teaching Centre (LTC). This position also assists the Faculty Development Coordinator with...

  • Administrative Assistant

    4 days ago

    Burnaby, Canada Ascent Real Estate Management Full time

    A busy Burnaby Property Management Company is looking for a Strata Manager Administrative Assistant to join our company. Duties and Responsibilities include: Assisting the two or more strata agents with administrative duties including but not limited to: - Letter writing and preparing notices, bylaw registrations, assisting with lien directives and...

  • Administrative Assistant

    2 months ago

    Burnaby, Canada Kel-Tech CNC Industries, Inc Full time

    **Overview** **Responsibilities** - Manage daily office operations, including scheduling appointments and maintaining calendars. - Answer phone calls professionally and assist clients with inquiries while providing excellent customer service. - Perform data entry and maintain organized electronic and physical filing systems. - Proofread documents to ensure...

  • Administrative Assistant

    3 weeks ago

    Burnaby, Canada Strike Recovery and Performance Full time

    **Location**: Burnaby, British Columbia **Job Type**:Full-time, Part-Time, Permanent **About Us**: At Strike Performance and Recovery, we are dedicated to providing exceptional chiropractic and physiotherapy services to our patients in a welcoming, professional, and compassionate environment. Our team of highly skilled professionals focuses on promoting...

  • Administrative Assistant

    2 months ago

    Burnaby, Canada Fina Electrical Systems Ltd. Full time

    **Administrative Assistant** Since 2004, Fina Electrical has been a leader in commercial, industrial, and residential electrical services, known for quality, reliability, and family values. **About you**: We are looking for someone with a positive and professional attitude, strong organizational skills, and the ability to handle multiple tasks effectively....

  • Administrative Assistant

    2 weeks ago

    Burnaby, Canada Vancouver Career College Full time

    **Job Title: Administrative Assistant** **Why us** Vancouver Career College (VaCC) is a leading private institution in British Columbia, known for its practical, hands-on learning approach, VaCC ensures students gain the skills needed for today's job market. The college's experienced instructors bring real-world expertise to the classroom, enhancing the...

  • Administrative Assistant

    3 weeks ago

    Burnaby, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...

  • Administrative Assistant

    3 weeks ago

    Burnaby, Canada Allteck Limited Partnership Full time

    Allteck Limited Partnership is an electrical utility construction company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors. We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong. As a subsidiary of Quanta...

  • Administrative Assistant

    2 days ago

    Burnaby, Canada IUOE Local 115 Training Association Full time

    IUOE Local 115 Training Association brings union representatives and employers together to provide the best in training for industry in British Columbia. We are currently seeking a Permanent full-time administrative assistant to provide direct administrative services in our Burnaby office effective immediately. - ___________________________________ Monday...

  • Administrative Assistant

    6 months ago

    Burnaby, Canada Samantha Bo Yee Quan Notary Corporation Full time

    We are seeking a full-time entry-level administrative assistant to join our notary public office in the Burnaby Metrotown area. Our office is easily accessible by car or public transit. **QUALIFICATIONS AND REQUIREMENTS**: - Experience working in an office setting - Experience working as an administrative assistant in a law office/notary office...

  • Administrative Assistant

    4 days ago

    Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

    BCIT’s - **School of Business** is seeking a - **temporary, full-time (1.0** **FTE** **) Administrative Assistant**. Provides a wide range of administrative support to the Associate Dean’s office, including ensuring the smooth and efficient operations, answering telephone enquiries, maintaining calendars, composing a variety of correspondence, gathering...

  • Administrative Assistant

    6 months ago

    Burnaby, Canada AMI Full time

    Private property Management company located in Burnaby is looking to hire a Administrative Assistant. This will be fulltime position with an immediate start date. Monday-Friday 9-5pm **What you'll need to succeed**: - 2-5 years admin experience - 2 year leasing experience - Excellent communication skills - Ability to work in a high stress/ fast paced...

  • Administrative Assistant

    7 months ago

    Burnaby, Canada Brentwood Counselling Centre Full time

    **Job Title**: Administrative Assistant **Company**: Brentwood Counselling Centre **Location**: Remote/Burnaby **Job Type**: Part-Time 10-15 hours/week. Permanent **Pay**: $20.00 - $25.00, depending on experience **About Us**: Brentwood Counselling Centre is a leading provider of mental health counselling services dedicated to supporting individuals and...

  • Administrative Assistant

    6 months ago

    Burnaby, Canada Brentwood Counselling Centre Full time

    **Job Title**: Administrative Assistant **Company**: Brentwood Counselling Centre **Location**: Remote/Burnaby **Job Type**: Part-Time 10-15 hours/week. Permanent **Pay**: $20.00 - $25.00, depending on experience **About Us**: Brentwood Counselling Centre is a leading provider of mental health counselling services dedicated to supporting individuals and...