![CloudHawk](https://media.trabajo.org/img/noimg.jpg)
Billing Administrator
2 months ago
Designing creative solutions to technical problems is in our DNA.
After spending over a decade as a lead engineer at a global mobile communications company, our founder started along a new path with an audacious objective in mind - engineering the most efficient asset tracking system possible.
CloudHawk designs and builds accurate, high-performance GPS and IoT asset tracking solutions, with a mission to increase visibility, efficiency, safety, and sustainability of fleet operations across multiple industries. Our technology enables businesses to track corporate vehicles and assets, increase real-time situational awareness, prevent theft, and gain valuable business insights.
**Be a part of our mission to revolutionize the way businesses manage their fleet.**
We are looking for an experienced **Billing Administrator **to join our incredible team. This role ensures the timely and efficient invoicing of customers, the effective tracking of Accounts Receivable and the processing of Accounts Payable. It is crucial role to sustaining growth and profitability of CloudHawk providing optimum service to both our internal and external stakeholders through the timely and accurate execution of these administrative functions.
**As a key member of our Operations team, you will**:
- Be responsible for managing Billing, Accounts Receivable, and Accounts Payable.
- Oversee the generation of monthly customer invoicing, utilizing report tools and some data entry.
- Reconcile billings with subscription services and supplier records to ensure ongoing accuracy.
- Liaise with internal departments related to issues regarding billing inquiries.
- Resolve questions, requests, and billing issues from internal or external parties in a prompt and courteous manner.
- Communicate client billing concerns to your manager for escalation and follow-up.
- Prepare and submit various reports as required for internal usage and external needs.
- Review existing Accounts Receivable and Payable processes and look for areas of optimization.
- Track Monthly Accounts Receivable, entering any manual payments as required, and working with internal teams and customers to ensure prompt payment within terms, while providing feedback loop to Product, Sales and Support teams.
- Track Monthly Accounts Payable across suppliers, ensuring payment within terms as required.
- Other administrative duties as assigned
**What CloudHawk brings to the table**:
- **Opportunity**: We are in the midst of the journey and learning lessons along the way, but we all have the same destination in mind. Your work is meaningful. Every idea, process, and line of code brings new possibilities.
- **People**: Our team is composed of an experienced and expanding team of engineers, researchers, and designers who together have over 250 assigned patents.
- **Culture**: We believe we work better together. We support one another and thrive in an environment built on trust, respect, and authenticity.
- **Flexibility**: Understanding that there is life outside of work, we operate in a flexible, hybrid environment.
- **Health and Wellness**: We offer a generous benefits package and prioritize our employees’ mental health at every stage of their journey with us.
**What you’ll bring to the team**:
- Post-secondary education in a related field or equivalent experience
- 2-3 years of experience in an administrative role, accounts payables and receivables.
- Excellent computer skills, advance working knowledge of Excel.
- Exceptional verbal and written communication skills
- Strong attention to detail and a love of being organized
- Superb time management and priority setting practices; works well under deadlines
- The ability to work independently as well as part of a team
- Able and willing to work occasional overtime to meet time-sensitive service level standards
**Bonus points if you**:
- Have experience with subscription billing systems
**Benefits**:
- Company events
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Waterloo, ON: reliably commute or plan to relocate before starting work (required)
Application question(s):
- What are your salary expectations?
**Experience**:
- Billing: 2 years (preferred)
Work Location: Hybrid remote in Waterloo, ON
-
Billings Coordinator
1 week ago
Waterloo, Canada Cineplex Full timeWork location: CDS 137 Northfield Dr City: Waterloo What you will do: The Billings Coordinator performs a variety of billings and administrative duties necessary for invoicing the clients for projects completed and/or recurring charges ensuring the accuracy and completeness of data as well set up customers. **Responsibilities**: - Generate recurring...
-
Collections Coordinator, E-billing
2 weeks ago
Waterloo, Canada Gowling WLG Full time**ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...
-
Dental Administrative Assistant
1 day ago
Waterloo, Canada University Ave Dental Full time'''Duties''' - Prepare and sterilize dental instruments and equipment - Educate patients on oral hygiene and post-operative care - Schedule appointments and maintain patient records - Perform administrative tasks such as billing and insurance claims '''Skills''' - Proficiency in using phone systems to handle incoming calls and schedule appointments -...
-
Administrative Assistant
1 month ago
Waterloo, Canada Aterlo Full timeWhy Should You Consider Joining Aterlo? - We have a growing team and market presence but are still small enough for you to have a huge impact on the company and our customers. - You want to work at a company focused on solving real problems for customers. Our product helps local and regional ISPs deliver a great experience to their customers. We want to make...
-
Administration Manager
14 hours ago
Waterloo, Canada SE Health Full time***: Reporting to the Reginal Director, we require an enthusiastic, results-oriented Administrative Manager for our Service Delivery Centre (SDC) based in Waterloo - Wellington. This position works collaboratively and proactively as a member of the Management Team to achieve operational objective in an effective and efficient...
-
Administrative Assistant
3 weeks ago
Waterloo, Canada Premier Mortgages Full timeA top producing mortgage brokerage based out of Waterloo is currently seeking a dynamic Office Administrator. Mortgage Office Administrator key responsibilities: The mortgage office Administrator will be responsible for assisting the Broker in the day to day running of the brokerage. Role Specific duties include, but are not limited to the following: -...
-
Operations Administrator
2 months ago
Waterloo, Canada Descartes Full time**Descartes Unites the People and Technology that Move the World** The need for efficient, secure, and agile supply chains and logistics operations has become ever more critical and complex. By combining innovative technology, powerful trade intelligence and the reach of our network, Descartes helps get goods, information, transportation assets, and people...
-
Medical Office Administrator
1 week ago
Waterloo, Canada MSK Centre Full timeJob Duties & Responsibilities: - Scheduling patients for our Regulated Health Professionals - Answering and directing phone calls - Data entry into our Patient Management System - Billing patient services into Patient Management System - Invoicing patients - Inputting and receiving debit and credit transactions - Direct billing to insurance companies -...
-
Medical Office Administrator
3 days ago
Waterloo, Canada MSK Centre Full timeJob Duties & Responsibilities: - Scheduling patients for our Acute Injury clinic - Answering and directing phone calls - Data entry into our Patient Management System - Billing patient services into Patient Management System - Invoicing patients - Inputting and receiving debit and credit transactions - Direct billing to insurance companies - General office...
-
Administrative Assistant
2 weeks ago
Waterloo, Canada Premier Mortgages Full timeMortgage Office Administrator key responsibilities: The mortgage office Administrator will be responsible for assisting the Broker in the day to day running of the brokerage. Role Specific duties include, but are not limited to the following: - Provide overall business and administrative support to principal broker. - Reviewing mortgage documentation for...
-
Back Office Billing Support New
5 days ago
Waterloo, Canada Definity Financial Corporation Full timeJob ID : 7278 Category : Finance Brand : Definity Regular/Temporary : Regular Fulltime/Parttime : Full Time Location : Waterloo, Canada Posting Range : $39,000 - $67,300 Definity is the parent company to some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and...
-
Back Office Billing Support New
5 days ago
Waterloo, Canada Definity Financial Corporation Full timeJob ID : 7454 Category : Finance Brand : Definity Regular/Temporary : Regular Fulltime/Parttime : Full Time Location : Waterloo, Canada Posting Range : $39,000 - $67,300 Definity is the parent company to some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and...
-
Receptionist/administrative Assistant
1 day ago
Waterloo, Canada Waterloo Sports Medicine Centre at RIM Park Full time**Job Title**: Part-time Receptionist/Administrative Assistant **Name**: Waterloo Sports Medicine at RIM Park **Responsibilities**: - Welcome clients in professional and friendly manner - Schedule appointments, process payments and submit direct billing - Submit auto insurance claims and follow up with insurance companies as needed - Perform daily...
-
Dental Administrator
3 days ago
Waterloo, Canada Northbridge Dental Full time**Responsibilities** Welcome and check-in patients, ensuring a positive and welcoming experience. Answer phone calls, schedule appointments, and provide excellent customer service. Verify insurance coverage, process patient payments, and manage billing and insurance claims. Maintain accurate patient records and update information as...
-
Administrative Assistant
2 months ago
Waterloo, Canada Waterloo Wireless Full time**Position Summary**: As an Office **Administrative Assistant** your typical day will impact in the following ways: Effectively organize and oversee all office duties. Ensure the smooth operation of the company, including setting up meetings in person and remotely, independent management of small projects, office reception. Ensure optimal customer...
-
Administration Position
1 month ago
Waterloo, Canada Back Works Spinal & Sports Rehabilitation Full time**Requirements**: - English speaking and written fluency - Computer experience and proficiency **Responsibilities**: - Greet and welcome guests as soon as they arrive in a friendly manor - Direct visitors appropriately - Book patient appointments in the clinic EMR software - Process billing and payments for services rendered - Answer, screen and forward...
-
Order Administration Specialist
2 weeks ago
Waterloo, Canada Open Text Corporation Full time**Order Administration Specialist**: - Req id: 38109- Waterloo, ON, CA**OPENTEXT - THE INFORMATION COMPANY** As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital. Be part of a winning team that leads the way in Enterprise Information Management. **Overview**: Reporting...
-
Benefits and Payroll Administrator
15 hours ago
Waterloo, Canada Descartes Full time**Descartes Unites the People and Technology that Move the World** The need for efficient, secure, and agile supply chains and logistics operations has become ever more critical and complex. By combining innovative technology, powerful trade intelligence and the reach of our network, Descartes helps get goods, information, transportation assets, and people...
-
Part-time Administrative Assistant
2 weeks ago
Waterloo, Canada TPH PLUMBING AND HEATING Full timeTRH Plumbing & Heating is owned and operated by local plumbers & gas fitters. We are your one-stop shop for commercial plumbing, residential plumbing, drain cleaning, boiler repair, boiler installation, and MORE! We are seeking a dynamic Administrative Assistant who thrives in a fast-paced environment with a variety of responsibilities to join our...
-
Administrative Assistant
2 months ago
Waterloo, Canada Megawire Inc. Full timeMegawire Inc. is an industry-leading provider of managed IT services, based in Southern Ontario. With over 25 years of experience in the industry, we provide reliable, trusted, and long-term IT solutions to businesses of all sizes. **Position Summary**: As an Office **Administrative Assistant** your typical day will impact in the following ways: Effectively...