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Office Life Coordinator

4 months ago

Toronto, Canada EF Educational Tours Full time

Office Life Coordinator
- EF Educational Tours
- Entry Level, Full-Time
- Starting Date: May 2024
- Location: Toronto, ON - Hybrid (Opportunity to work in-office 3 days a week and from home 2 days a week. This is not a remote role.)
- EF Educational Tours helps teachers change their students’ lives through educational travel. And frankly, EF does student travel better than anyone else. EF itineraries are more than just places to go and things to see. Experiential learning has been at the heart of our programs since the company started, which allows us to spark connections and inspire curiosity, confidence, and self-awareness in teachers and students from across Canada. Our mission is to open the world through education - by helping people see _new places_, experience new cultures, and learn new things about the world and about themselves._
- Join our dynamic People & Culture team at EF Educational Tours as our new Office Life Coordinator
- As an ambassador of our office culture, you'll embody our entrepreneurial spirit, innovation, and passion for creating memorable experiences. From helping with planning monthly themed happy hours to orchestrating large-scale events like our annual summer open house and holiday party at exciting new locations each year, you'll be the mastermind behind our office gatherings. Your creativity and attention to detail will shine as you research venues, negotiate contracts, manage budgets and build relationships with vendors, ensuring every event is a smashing success.
- As a driver of employee engagement and experience, you'll report to and work closely with our Recruitment and Events Manager to support the hiring and onboarding of new employees, and help to foster a workplace environment that's inspiring, challenging, and downright fun. With your extroverted, friendly and enthusiastic presence and can-do attitude, you'll assist with recruitment, onboarding, and orientation, making sure every new team member feels welcomed, supported and engaged - from day one and beyond
- If you're a creative problem solver with exceptional time management skills, attention to detail and a knack for bringing ideas to life, we want to hear from you Come join our team and help us make EF the best place to work every single day.
- What you'll do:

- Day-to-Day office management, including welcoming guests and visitors, opening/closing duties, maintaining general tidiness, and handling inquiries and requests from staff- Working with the Recruitment & Events manager to plan and orchestrate all internal events & programming (summer open house, 3-day sales kickoff, holiday party, professional development programming, monthly staff engagement events and celebrations)-
- Developing relationships with event vendors and suppliers, researching options, negotiating contracts and pricing, managing budgets and tracking all event components to ensure projects are executed on time, on budget, and at the highest quality.-
- Be the main point of contact for employee inquiries and office-life support, and collaborate with cross-functional teams by assisting with and offering support for staff-led internal events such as meetings, conferences, guest visitors, etc.- Who you are:
- You are friendly, outgoing, and a positive ambassador of our EF culture every day-
- You have incredible attention to detail - you make a list and check it twice, or even thrice Nothing gets past you - you’re always catching even the tiniest of mistakes before anyone else does.-
- You’re an extroverted networker with the ability to build meaningful relationships with key stakeholders, and garner support and staff attendance for all office events and programming-
- You’re extremely organized, motivated and capable of self-management. You’re a natural at multitasking and juggling competing deadlines and priorities successfully.-
- You’re resourceful and able to find the answer to a question, or creatively problem-solve any issues that may arrive. You are solutions-oriented, and approach challenges and obstacles with a ‘nothing’s impossible’ mindset.-
- You go above & beyond in your day-to-day. You’re an anti-procrastinator, and it's not out of the ordinary to be 2 steps ahead of the rest... in fact, your catch-phrase could be “It’s already done”-
- A creative & innovative planner with unique ideas to share, the confidence to speak up in brainstorming sessions (no such thing as bad ideas) and the dedication to follow-through and execute wow-worthy events-
- A true team player, you are collaborative, engaged, involved, and supportive of your team members, and understand the occasional need to wear many hats and lend a hand as needed - knowing your team will also have your back in the future-
- You are flexible and adaptable to change - handling curveballs with ease and confidence-
- Experience with Microsoft Excel & PowerPoint, Canva, Teams, Outlook, and SharePoint/Globalnet an assetWhy You’ll Love Working H