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Coordinator
4 weeks ago
Coordinator
Sequoia Co-operative Homes Inc.
Position: Coordinator (16 to 20 hrs/week), onsite.
Sequoia Coop, a 59-unit building located on 101 Twyford Street, is seeking a part-time Coordinator, answerable to a Board of Directors, to oversee the co-op's operations.
**Salary**: TBD - Under Review Responsibilities:
Governance:
⦁ Meets the legal obligations of the Coop under various governing bodies (Auditors, Service Manager, Fire, and Elevator Codes, Housing Act, etc.), the Housing Services Act (HSA), and the Co-operative Corporations Act
⦁ Supporting good governance for the Board and the membership.
⦁ Coordinating and supporting the implementation of the Annual Members Meeting and Annual General Meetings.
Administrative
⦁ Efficient administration of the Coop's office and reception area.
⦁ Provide a welcoming and respectful environment for members and visitors
⦁ Respond to inquiries from members and the public.
⦁ Maintain member's files and business records up-to-date and in good order
⦁ Have or acquire the necessary software and computer skills associated with administrative duties (Office Suite, Security System, Entry System, Financial platforms)
⦁ Operate office equipment and order office supplies
⦁ Undertake required training to meet the responsibilities of the position.
⦁ Develop a protocol for after-hours emergencies services
⦁ Prepare Monthly Management Reports to the Board
⦁ Act as Recording Secretary for Board Meetings
⦁ Respond to and resolve complaints
⦁ Write a quarterly newsletter
Financial:
⦁ Accounts payable and receivables, including rent collection, fees, arrears, payments, invoicing, and banking transactions (EFT, cheques, deposits, etc.)
⦁ Managing Rental Assistance - a program of CMHC (Rent-geared-to-income) - training provided
⦁ Contribute to the preparation of monthly and yearly financial reports.
⦁ Complete Annual Information Returns (AIR), monthly budgets and Capital Budget Planning
⦁ Keep insurance policies current and facilitate any claims
Maintenance:
⦁ Develop a property maintenance and repair schedule, including annual unit inspections
⦁ Respond to general and urgent maintenance and repair requests
⦁ Ensure move-in preparedness and move-out inspections of units.
⦁ Obtain and negotiate contract proposals for landscaping, snow removal, and other services.
⦁ Oversee the cleaning of facilities and elevators
⦁ Respond to HVAC, fire alarm and security system alarms, and other emergencies.
Occupancy:
⦁ Maintain full occupancy of both market-rent units and subsidized-units
⦁ Maintain a wait list of prospective members
⦁ Book appointments and interviews, conduct tours and orientation of prospective new members
⦁ Coordinate move-in and move-out of members (Lease, keys, police check)
**Qualifications**:
⦁ Post-secondary education preferred
⦁ Building or Property management experience (two years minimum)
⦁ Accounting or bookkeeping certificate or related experience essential
⦁ Management experience, preferably in a housing sector (non-profit, Coop, condo, etc.)
⦁ Knowledge of property management and accounting software is an asset
⦁ Ability to oversee the coordination of maintenance staff and contractors
⦁ Strong organizational, time management, planning, and problem-solving skills
⦁ Strong written and oral communication skills (English essential, French an asset)
⦁ Experience working in a team environment
⦁ Knowledge of co-ops and non-profit housing.
**Required Skills**:
⦁ Experience working in a customer service role
⦁ Sensitivity to the multicultural needs of seniors, including challenging communication, different ability, and accessibility levels.
⦁ Experience with meeting facilitation
⦁ Ability to take the initiative within the limits of the position and adapt to quickly changing circumstances and demands
⦁ Ability to work with limited direct supervision,
Assets
⦁ Knowledge of rent-geared-to-income (RGI) accounting,
⦁ Experience working in social housing or non-profit organizations
⦁ Knowledge and experience in project management (i.e., capital planning).
⦁ Experience providing Board and committee support
⦁ Valid driver's license and access to a vehicle
Applications
References and vulnerable sector police checks required
Please submit your Resume, including salary expectation
**Job Types**: Part-time, Permanent
Part-time hours: 20 per week
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Ottawa, ON: reliably commute or plan to relocate before starting work (required)
Application question(s):
- What is your expected pay? Please specify either hourly or yearly
**Education**:
- Secondary School (preferred)
**Experience**:
- Bookkeeping: 2 years (preferred)
Work Location: In person
Expected start date: 2024-03-01
**Job Type**: Part-time
**Salary**: $40,000.00-$45,000.00 per year
Expected hours: 24 per week
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