Assistant Property Manager

6 months ago

Calgary, Canada Oxford Properties Group Full time

**Assistant Property Manager**

We are looking for a highly motivated Assistant Property Manager to join our team in Calgary to support the Eau Claire District portfolio (Eau Claire Tower, Centennial Place and 400 Third) comprised of over 3 million square feet.

In this role, you will assist the Senior Property Manager in delivering exceptional service to all tenants and guests, while also supporting efficient and effective property management processing and reporting. Responsibilities will include communications, directing and liaising with tenants on a multitude of issues, and assistance in the day-to-day property management administrative and reporting functions. In addition, this role will be tasked with managing a small team of results-oriented professionals.

You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners.

**What we offer**:

- _**20 paid vacation days**_
- _**Statutory Holidays**_
- _**Retirement Pension Plan**_
- _**Health insurance**_
- _**Dental Insurance**_
- _**Flexible Spending Account / League**_

As a member of this team, you will be responsible for:
**Customer Relationship Management**
- Maintaining "World Class" customer relations with tenants.
- Routine tenant visitations;
- Continue with ongoing relationships to understand tenant needs and concerns;
- Ensure tenant visitations are updated in CRM database;
- Ensure prompt and courteous attention to tenant requests;
- Working to communicate effectively and in a timely manner with tenants before, during, and after any construction project;
- Arrange and complete move-in/out inspections; and
- Tenant move in welcome and move out procedures.
- Management and 3rd party management oversight of the day-to-day running of the both Conference and Fitness Facilities.
- Assist Sr. Property Manager and 3rd party parking manager with day-to-day running and marketing of parkades.
- Oversee tenant lobby uses, marketing, events, company functions and charitable events.
- Oversee Green Team and National Programs marketing and events including posters, ENN/Pattison screens, lunch and learns, building wide events.
- Oversee running of Tenant & Specialty Leasing Lobby Events in both properties.
- Oversee running of bike parking, borrow a bike programs.
- Oversee all customer programs and initiatives such as Otto by Oxford app

**Reporting**
- Assist in ensuring all reports are prepared accurately and in a timely manner, recognizing the importance of internal and external relationships.
- Assist in annual budget preparation;
- Assist with quarterly reforecasting/reporting;
- Assist with monthly management and complete revenue variance analysis; and
- Assist with monthly accruals.

**Lease Administration**
- Prepare and deliver notices to tenants with respect to lease administration;
- Lease interpretation and ensure requirements are adhered to;
- Assist with tenant renewals, expansions and landlord consents;
- Monitor and complete as required the leasehold improvement allowance and parking requirements as per the lease;
- Coordinate as required the broker fee payments and distribution with PA; and
- Work with administration team ensuring current tenant lease profiles are inputted into the system accurately.

**Accounts Receivable**
- Provide supervision and support to the property administration team to ensure accuracy of billings and collections are received on time.
- After PA’s initial collection efforts, collection/contact continued by APM as approved by PMs;
- Assist PA to increase number of tenant’s on EFT; and
- Assist PA with default preparation and delivery notices to tenant’s with respect to landlord remedies under the lease, recommend legal action to GM/PMs and assist legal counsel as required.

**General Office Administration**
- Develop complete understanding of all documentation and flow, providing support to all departments if required.
- Assist in the hiring, training and monitoring of responsibilities of PA and AA in conjunction with PM;
- Liaise with internal and external partners;
- Attend department and tenant meetings and take minutes if required;
- Routine building and unit inspections.

**Other**
- Monitor and follow up on 310-maxx tenant requests as required;
- Assist with Property Proud program;
- Oversee Zero Waste Program, resolve any tenant issues; and
- All other duties and projects as assigned from time to time

To succeed in this role, you:

- Minimum of 3 years experience in Property Management required
- Post-secondary degree with focus in business or real estate
- Demonstrated ability to multi-task and manage priorities under pressure with careful atten

  • Property Assistant

    4 months ago

    Calgary, Canada Stay Foccused Property Management Full time

    **Job Overview** **Availability Requirements** - Flexible availability is a requirement, for an on-call and scheduled basis. **Responsibilities** - Provide administrative support to property managers - Check and review properties after cleanings to uphold the highest level of service - Handle restocking of items after cleanings (toilet paper, coffee,...

  • Assistant Property Manager

    4 months ago

    Calgary, Canada Royal Blue Property Management Full time

    **Job description** **Property Manager** **PART TIME** We are currently seeking a Property Manager to join our team in Calgary. The Property Manager will oversee the administrative and maintenance operations of a particular residential portfolio. This job description is not intended and should not be construed to be an exhaustive list of all...

  • Property Manager

    6 months ago

    Calgary, Canada Real Property Management ACE Full time

    **REAL PROPERTY MANAGEMENT ACE** **POSITION: LICENSED LEASING AGENT / PROPERTY MANAGER** **WHAT IS THE ROLE | PROPERTY MANAGER** - Oversee and manage the day-to-day operations of multiple properties - Ensure that all properties are well-maintained and in compliance with safety regulations - Overseeing and managing the leasing and maintenance activities of...

  • Maintenance Specialist

    3 weeks ago

    Calgary, Alberta, Canada Drummer Realty & Property Manager Full time

    About the RoleDrummer Realty & Property Management is seeking a highly skilled Maintenance Technician/Handyman to join our team. This challenging role requires an individual who can provide exceptional client focus and exceed expectations in delivering resident experiences.We will consider candidates with a proven track record in similar roles and offer a...

  • Handyman

    3 weeks ago

    Calgary, Canada Drummer Realty & Property Manager Full time

    Drummer Realty & Property Management is seeking a Maintenance Technician/Handyman to join our growing maintenance team. This challenging role does require an individual who is driven to exceed expectations and provide extensive client focus to the resident experience. We will only consider candidates who can demonstrate past success in a similar role and...

  • Condominium Property Manager

    3 months ago

    Calgary, Canada UrbanTec Property Mangement Inc. Full time

    **Key Responsibilities**: - Supervising and administrating operational functions within UrbanTec's condominium properties. - Developing and implementing effective strategies to optimize property performance and resident satisfaction. - Ensuring adherence to regulatory requirements and industry standards. - Collaborating with cross-functional teams to...

  • Condominium Property Manager

    4 weeks ago

    Calgary, Canada PEKA Professional Property Management Full time

    Positions available in Calgary & Canmore Alberta!Who we are: PEKA Professional Property Management Ltd. is a provincially licensed full-service property management company. Through proactive and customer focused management solutions we deliver industry leading service to our clients.What we can offer:A strong mentoring programSubsidized benefitsA fun team...

  • Property Administrator

    4 weeks ago

    Calgary, Canada QuadReal Property Group Full time

    About QuadReal Property GroupQuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $85 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt...

  • Assistant Property Manager

    7 months ago

    Calgary, Canada Epic Investment Services Full time

    Epic Investment Services is seeking an ambitious **Assistant Property Manager** keen on evolving their career. **Your Responsibilities**: - Compile information for the development of operating and capital budgets; - Coordinating and preparing monthly operating reports for owner; - Quarterly operational budget and revenue re-forecast (including variance...

  • Assistant Property Manager

    4 months ago

    Calgary, Canada Epic Investment Services Full time

    Epic Investment Services is seeking an ambitious Assistant Property Manager (“APM”) in our Calgary office who is keen on evolving their career. The APM will support the property management team by assisting with day to day property needs, tenant relations and reporting requirements. **Responsibilities: - Interface regularly with tenants and vendors in...

  • Assistant Property Manager

    2 months ago

    Calgary, Canada Armco Capital Full time

    Calgary, AB, Canada - Temps plein - Gestion / Exécutif / Analyse d'affaires, Immobilier Founded in 1982 by members of the Armoyan family, Armco Capital Inc. has grown from a small family business into a diversified and dynamic group of companies with locations in Canada and the US. Armco continues to grow; both in business diversification, development, and...

  • Rental Property Support

    7 months ago

    Calgary, Canada Efficient Property Assistants Full time

    Efficient Property Assistants is currently hiring for one part-time position! The role involves conducting move-in and move-out inspections for residential units and facilitating access for prospective tenants to view available units. All scheduling and necessary paperwork during the processes will be managed by the office personnel at the specified...

  • Assistant Property Manager

    4 weeks ago

    Calgary, Canada QuadReal Full time

    **About QuadReal Property Group** QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $85 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity...

  • Maintenance Professional

    3 weeks ago

    Calgary, Alberta, Canada Drummer Realty & Property Manager Full time

    About UsDrummer Realty & Property Management is a reputable company seeking a skilled Maintenance Technician/Handyman to join our growing maintenance team.

  • Assistant Property Manager

    2 weeks ago

    Calgary, Canada Zen Residential Full time

    **Company Overview**: Zen Residential Property Management is a distinguished and forward-thinking property management company dedicated to providing exceptional residential experiences to our tenants and property owners. With a commitment to excellence, innovation, and customer satisfaction, we have established ourselves as a trusted leader in the industry....

  • Property Manager Assistant

    4 months ago

    Calgary, Canada Kanas Corporation Full time

    **Vivenda Group is part of the Kanas group of businesses, focused on providing high quality housing for our residents, with a foundation of purpose-built rental housing. We pride ourselves on being a company that does things with more thought and our “own forces” approach to ensure we deliver the highest quality product at a cost effective price...

  • Assistant Property Manager

    6 days ago

    Calgary, Canada Colliers International Full time

    BE authentic. BE influential. BE the expert. Be all that and more at Colliers. At Colliers, we help leaders succeed by helping them build amazing workplaces, businesses and communities around the world. We do this by thinking differently, sharing innovative ideas and offering a unique and collaborative workplace where you can succeed. Who you are Strong...

  • Assistant Property Manager

    4 months ago

    Calgary, Canada Colliers Full time

    Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....

  • Assistant Community Manager

    3 days ago

    Calgary, Canada QuadReal Property Group Full time

    **About QuadReal Property Group** QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $67.1 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in...

  • Assistant Property Managerassistant Property

    3 months ago

    Calgary, Canada The Metropolitan: Luxury Apartments For Rent Calgary Full time

    **THE METROPOLITAN** **Posting the Position of: Assistant Property Manager/ Marketing & Events Coordinator** **Hours: 32 hours/week** **Wednesday 1:00pm-6:00pm** **Thursday 10:00am-6:00pm** **Friday 1:00pm-6:00pm** **Saturday 9:00am-3:00pm** **Sunday 10:00am - 3:00pm** Management of the 430 suite Metropolitan Apartments and Commercial Tenancy requires...