Accounting and Purchasing Coordinator

5 months ago

Mississauga, Canada E.L. Productions Ltd. Full time

**Are you Ready to Produce Greatness?**

**Accounting and Purchasing Coordinator (Full Time)**

At E.L. Productions Ltd. (ELP), we have partnered with major Canadian brands to _Produce Greatness_ for over 30 years. As Canada’s premier event producers, we work with industry leaders and innovators to imagine, develop, and deliver digital, broadcast, hybrid, and live events on behalf of high-profile, national clients to build experiences that make connections, shift thinking and inspire action.

We are currently looking for an Accounting and Purchasing Coordinator to join our expanding team.

Does this sound like you?
- I thrive in a fast-paced environment
- Taking time out to have fun (even in high-pressure situations) is a must.
- I can think independently and move key initiatives forward in a collaborative environment.
- I’m excited by the opportunity to continuously learn and grow.
- My ability to summarize key ideas (while ensuring essential details are captured) is outstanding.
- I’m highly organized and detailed oriented.

If you enthusiastically said yes to the questions above, we encourage you to apply.

**About the Job**

The Accounting Coordinator role reports to the Accounting Manager and will support with the following:

- Manage all expense sheets (including credit cards) submitted by team members and ensure entries are on time and accurate.
- Supporting as required with processing bi-weekly vendor payments by EFT.
- Responsible for supporting the manual payments that require urgent attention via cheque.
- Assist in opening client files in QuickBooks and assigning/sharing docket numbers with the rest of the team regularly.
- Assist in creating invoices, adding files to the internal cloud-based file folders, and updating QuickBooks with vendor invoicing.
- Assist in posting payments in the accounting files and QuickBooks and adding copies of these payments to the appropriate project folders.
- Review purchase orders for accuracy and communicate with team members, if necessary, on edits and/or changes to be adjusted.
- Run docket reports for projects regularly or as needed.
- Responsible for supporting the Accounting Manager with on-premises and digital filing systems, ensuring a neat and organized system.
- Order office supplies and proactively maintain adequate inventories.
- Work closely with the experience team to determine all program supply needs and source, order, and receive (or arrange for delivery) all items.
- Support the Accounting Manager with various accounting initiatives as required.

**Are you the one we’re looking for?**

**Education/Experience**
- Previous bookkeeping experience working with QuickBooks Online or similar software.
- Minimum 3 years experience as an accounting coordinator or clerk with a focus on AP and AR.
- Familiarity with procurement procedures.
- Familiarity with the Production and/or Agency industry is a strong asset.
- Accounting designation desirable
- College diploma, University degree, or equivalent experience.

**Skillsets/Strengths**
- Excellent English communication skills, both verbal and written (bilingualism is a plus).
- Familiarity with accounting software packages, such as QuickBooks.
- Exceptional computer skills - including proficiency with Microsoft Office, specifically Excel, Outlook, Word, PowerPoint, and Teams
- Robust file management skills.
- Able to source, negotiate, and track products effectively and efficiently.
- Strong time management skills - particularly prioritizing and organizing time.
- Must be able to handle frequent interruptions to planned work activities
- Must be able to respond and adapt quickly in a dynamic and changing environment, in a professional manner.
- Ability to build strong relationships and anticipate the needs of others.
- Collaborative team player who takes direction well.

**What’s it like to work at ELP?**

We are a knowledgeable, highly sought-after production team because we consistently deliver engaging experiences. Our motivated, committed group of creators and problem solvers thrive in a process-driven environment that is collaborative, fun, challenging, and fulfilling. We offer extensive training in the production and events industry, including practical experience, as well as a robust benefits program for our employees.

**Our Core Values**

Our company’s success stems from our unwavering commitment to the core values shared by every member of our incredibly talented team.

To be successful in our organization, you will foster **trust**, grow your **knowledge**, be **thoughtful** in your actions and words, **communicate** with clarity while **calmly** **persevering** in a job that you experience as **fun** and rewarding.

**How To Apply**

If you are ready to produce greatness within an expert team that makes the entire production process easy, impactful, and seamless, we encourage you to apply Because together, we deepen connections, shift thinking and inspire action.

**Benefits**:

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