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Human Resources Administrator

5 months ago

Surrey, Canada Van-Kam Freightways Full time

**Job Summary**:
Van-Kam Freightways Ltd. is seeking a highly organized and detail-oriented Part-Time HR Administrator (Admin) to join our team based out of our Surrey head office. As an HR Admin, you will provide essential support to the HR department and assist in various administrative tasks. This role is ideal for a current post-secondary student and is an excellent opportunity to develop your skills and gain HR experience in a fast-paced industry.

**About Us**:
Van-Kam Freightways Ltd (Van Kam) is one of the largest regional carriers in Western Canada specializing in less-than-truckload (LTL) transportation. With 8 terminal locations across British Columbia, we fulfill shipments to communities within 1-3 days throughout BC and Alberta. Between our own resources and our partner network, our coverage extends beyond Western Canada into the U.S. and Eastern Canada.

**Responsibilities**:

- Assist in the recruitment process, including posting job openings in the applicant tracking system, drafting, and sending offer letters, reviewing new hire paperwork, and keeping relevant departments
- Provide support for internal projects as directed by the HR Generalist and HR Manager.
- Respond to internal and external inquiries and provide general assistance on HR-related matters.
- Prepare HR documents such as employment verification letters.
- Coordinate new hire orientations and facilitate onboarding processes.
- Maintain compliance with federal, provincial, and local employment laws and regulations.
- Manage new hire tracking and new hire surveys.
- Oversee employee anniversary program and job shadow program.
- Provide support to help execute company events.
- Update internal website with information for employees, updated forms, newsletters, and training records.
- Assist with ad hoc HR projects and initiatives as required.
- Support the payroll department with data entry, document sorting and ad hoc projects.
- Create a safe and inclusive work environment.

**Required Qualifications**:
***Knowledge, Skills, Abilities**
- Currently enrolled in a bachelor’s degree program in Human Resources, Business Administration, or a related field
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Excellent organizational and time management skills
- Positive and professional attitude
- Effective communication skills, both verbal and written
- Microsoft Office Suite

**Why Work for Van Kam?**

There is a reason over 30% of our staff have been with us for more than 10 years
- ** Work-life balance.** We treat our customers like friends and our employees like family. As a family-owned company, we understand the importance of work-life balance which is why we offer competitive time-off benefits and commit to providing a balanced schedule for our drivers - so they can spend less time on the road and more time with the ones they love.
- **Competitive wages.** We offer competitive wages and are committed to staying competitive within our industry.
- **Development.** True to our values, we are committed to helping our employees succeed. Whether it is through career growth and advancement opportunities or investing in your training and education, we are here to support you along the way.
- ** We care about the things that matter to you.** We regularly send out surveys to our employees to understand their experiences and learn how we can make their time at work better. We work hard to have an open-door management policy and cultivate an environment that welcomes and supports new ideas and ways of doing things.
- ** Make a difference.** Trucking is vital to our communities. Here at Van Kam, we serve a broad range of industries from forestry and mining to retail, food, and auto. Come to work every day knowing you are making a difference and contributing to our purpose of uniting communities and improving lives.
- ** Giving Back.** Van Kam supports over 25 non-profit organization and local charities each year through both financial contributions and volunteer efforts. We also match employee donations up to $150 per employee, per year to ensure we can support the organizations that matter to _you_.
- **Environmental Sustainability.** We have Green Initiative programs to limit our carbon footprint which include things like governing road speeds to reduce fuel consumption, equipping new tractors with clean emissions technology and investing in technology to limit paper use, just to name a few

**Work Arrangements**

This is a part-time role, 20-24 hours per week. Schedule is flexible within our business hours of Monday-Friday between 7:00am-5:00pm. This role does not offer hybrid or remote benefits and must report to our Surrey location.
- Our Story_
- Our Purpose _

Our purpose is to unite communities and improve lives. It's the root of what makes us tick and is central to our actions. Whether it's our employees, customers, or the citizens within the communities we serve, we have a lasting imp