Administrative Assistant Iii Depot Support

1 month ago

Thorold, Canada Enbridge Full time

**Posting End Date**:
November 14, 2024

**Employee Type**:
Regular-Full time

**Union/Non**:
This is a non-union position

At Enbridge, we embrace new ideas and offer an environment where employees are recognized and respected for their input and opinions. We view our employees as our future leaders and strive to provide an environment that encourages self-improvement, innovation, and growth so that we can promote from within. We are looking for outstanding employees who share our vision to be the best in everything we do, from safe and reliable operations to innovative solutions and complete team commitment and dedication to our values

We are looking for an Admin Assistant III Depot Support. In this role, you will be responsible for providing daily administrative support and logistics to the Operations teams in the Southeast Region and will work with the Supervisory team to ensure payroll-related and time-keeping activities, and operational support duties are completed accurately and on-time and compliance programs are monitored and on target.

**What You Will Do**:

- Schedule, track and coordinate all mandatory EH&S compliance programs, Technical Training, OQ and Safety Observations following up with employees as the need arises, ensuring 100% employee completion in accordance with timeline targets.
- Responsible for processing weekly payroll file, adjusting time in Workday as required
- Responsible for managing the employee uniform and Personal Protective Equipment orders including tracking of eligibility, returns and managing overall program within budgeted allocation.
- Update all tracking tools used for Work Management-Operations workload planning and scheduling.
- Maintain and communicate changes to the on-call schedules. Provide meeting support and participates in various meetings (example J.H.S.C), internal committees, teams, and initiatives. Monitor and review action items and assure timely response and follow up.
- Code and input invoices in SAP/Markview for all regional expenditures.
- Responsible for handling expenses for Operations staff.
- Provide daily support for Workday, IT requests, and office supplies. Prepare managerial reporting for employee training including Learning Management System and Computer Based Training.
- Primary depot contact to facilitate 3rd party access for facilities to co-ordinate repairs for premises.
- Assist with coordinating training and access requests for both new and existing employees on processes, procedures, and Enbridge systems.
- Lead end-to-end event planning including both in-person and virtual events.
- Support and participate in various internal committees, teams and initiatives.
- Lead correspondence, filing, and general administrative duties etc. as directed. Regular travel to all Southeast Operations depots will be required as the need arises

**Who You Are**:
Required:

- A minimum of 3 years of directly related experience with strong abilities in general office practices, standard office software (Microsoft Office Suite). An equivalent certification and experience combination may be considered.
- Strong time management, analytical, planning, problem solving, and interpersonal skills.
- High level of initiative/self-direction, with the capability to perform well under pressure while working independently and in a team environment.
- Ability to gather, organize, and analyze information with recommendations for action and preparing drafts.
- Strong understanding of Enbridge functions and systems (Maximo, Markview, Workday, SAP, Oracle).
- Excellent communication skills (verbal, presentation, and written styles).
- Excellent interpersonal, customer relations and digital literacy.
- Labour relations skills and experience working with a collective agreement is desired.
- Requires a high level of discretion, tact, and diplomacy in dealing with internal and external contacts, and confidential or sensitive information.

Preferred:

- Financial acumen and/or accounting experience would be an asset.

**Working Conditions (Optional)**:

- Typical office environment
- Travel between depots (30-50%)

**Flex-Work**:
Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start or end time, to opt for a compressed workweek schedule or the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option. #LI-Hybrid

Information For Applicants:

- Applications can be submitted via our online recruiting system only.
- We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.

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