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Administrative Assistant

4 months ago

Vancouver, Canada Villa Cathay Care Home Full time

**Become a part of our caring, professional team**

Villa Cathay Care Home is committed to providing the highest quality, individualized and professional care to our seniors. By creating a safe, warm, and culturally focused Home, our elderly residents and their families find comfort, respect, and dignity. Our interdisciplinary team of professionals provide care with love and respect, honoring the dignity of seniors.

**What you’ll do**

Under general supervision of nursing leaders, the Administrative Assistant - Nursing performs a variety of clerical duties related to the delivery of resident care. This includes duties such as assembling, preparing, filing, and maintaining medical record, coordinating resident appointments, arranging medical tests and retrieving results, communicating with internal and external partners regarding non-clinical matters, updating reference binders, visual aids, delivering and refilling supplies, receiving and directing visitors and telephone calls, and performing keyboarding and data entry responsibilities.

**DUTIES AND RESPONSIBILITIES**:
1. Prepares and assembles medical record of new residents. Retrieves, receives, files and maintains medical records and ensures that medical records of each resident are properly labelled, placed, and stored. Follow-ups with reports or documents as needed.

2. Assembles and maintains patient charts, inputs patient data, and updates authorized information into relevant systems, charts or electronic health record systems. Attaches or uploads documents or images to charts such as laboratory and special examination reports and dismantles charts for Health Records upon patient discharge.

3. Sets up admission charts and relevant care appliances with resident identifications, such as pouch porters.

4. Updates documents and binders according to the care information provided by the nurses and floor team. Maintains the supplies and the organization of binders and clinical forms.

5. Orders and delivers care inventories to the floors. Tracks the level of usage. Replenishes and maintains the functional level of offices and cleaning supplies on the floors.

6. Prepares care conference notification, follows up with the schedule and relevant documentations that require updates.

7. Coordinates resident appointments, including the arrangement of transportation and liaising with families, relevant departments, and the interdisciplinary team to meet residents’ needs.

8. Coordinates treatment schedule for resident Wellness Program, including dental, optometry, podiatry, acupuncture, message therapy. Follows up with consents, records attendance, and communicates follow-ups to the relevant health care team members.

9. Performs related clerical duties such as keyboarding, data entry, filing, compiling, preparing, and maintaining statistics. Produces reports, delivers, and picks up items, and takes meeting minutes as necessary.

10. Performs other related duties as assigned.

**What you bring**
- Grade 12, medical terminology and graduation from a recognized Nursing Unit Clerk program plus one year's recent, related experience or an equivalent combination of education, training and experience.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively
- Physical ability to carry out the duties of the position
- Ability to keyboard 50 w.p.m.
- Ability to organize work.
- Ability to operate related equipment.
- Ability to work weekends and outside normal business hours may be required.
- Ability to speak Cantonese / Mandarin is an asset.
- Successful applicants may be required to complete a Criminal Records Review Check._

Pay: $24.00-$26.00 per hour

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Every Weekend
- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (required)

Work Location: In person

Application deadline: 2023-04-03