Document Specialist, Judicial Document Services

4 months ago

Toronto, Canada Scotiabank Full time

Requisition ID: 194053

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

This is a permanent full-time role.

Document Specialist contributes to the overall success of the Judicial Document Services / Corporate Security/Legal & Corporate Affairs in Canada, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

**Is this role right for you? In this role you will**:

- Champion a customer-focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
- Fulfill requests for information received from internal partners and external third parties such as law enforcement and government agencies, ensuring that customer service provided is of the highest quality.
- Keep up to date on fraud-related issues, and work with external parties as required (e.g. police and other Banks) to understand the competitive landscape, keep abreast of industry developments and to protect the interests of Scotiabank/Tangerine.
- Complete all assigned cases as outlined in unit Standard Operating Procedures and manage in the department case management systems.
- Ensure the confidentiality and privacy of information is maintained at all times.
- Assist in promoting continuous improvement of business processes and procedures by providing input and recommendations to Management.
- Maintain current knowledge of bank policies and regulations and comply with legal and regulatory requirements globally.
- Manage personal development to ensure knowledge and skills relative to the Document Specialist role is continually enhanced by:

- Regularly reviewing internal Scotiabank resources for updates to policies and procedures
- Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
- Actively pursue effective and efficient operations of their respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
- Champion a high-performance environment and contributes to an inclusive work environment.

**Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have**:

- High School education and/or minimum 2+ years of relevant work experience
- Proficiency in Microsoft Suite
- Thorough knowledge of the Bank’s process for storage/retention of vouchers/documents
- Thorough knowledge of the Bank’s retail and small business products and services.
- Thorough knowledge of the Bank’s Privacy policies.
- Ability to gather, analyze, organize, document and present large volumes of information in a succinct and organized manner.
- Working knowledge of Canadian Retail Banking products and services.
- Excellent oral and written communications skills. In addition to English, French and Spanish language skills are considered beneficial.

**Some more information you might want to know**:

- The Document Specialist is an experienced banker with sound knowledge of the Bank’s products and policies with a good understanding of the Bank’s document retention policy and customer confidentiality and privacy policies. Effective communications and interpersonal skills are necessary for professional interactions with both internal and external customers. He/ She is required to function independently however direction is received from the Manager Judicial Document Services.
- The scope of work impacts Scotiabank/Tangerine due to customer confidentiality and the importance of effective adherence to the Bank’s Privacy Policy. The risk of errors can have a significant impact on the Bank’s reputation and /or can lead to significant fines.
- Anticipate approximately 20,000 requests for information per annum for the department.
- The incumbent must mitigate risk to the bank by completing the requests within the due date specified in each request.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

  • Legal Document Specialist

    22 hours ago

    Toronto, Ontario, Canada Kanset Services Inc. Full time

    Job Title: Legal Document SpecialistKanset Services Inc. is seeking a skilled Legal Document Specialist to join our team.Key Responsibilities:Draft and prepare legal documents, including contracts, wills, and mortgages.Research and gather information from court files and other legal documents.Assist lawyers in preparation for mediation and judicial dispute...

  • Legal Document Specialist

    19 hours ago

    Toronto, Ontario, Canada Kanset Services Inc. Full time

    Job Title: Legal Document SpecialistKanset Services Inc. is seeking a skilled Legal Document Specialist to join our team.Key Responsibilities:Draft and prepare legal documents, including contracts, wills, and mortgages.Research and gather information from court files and other legal documents.Assist lawyers in preparation for mediation and judicial dispute...

  • Legal Document Specialist

    5 days ago

    Toronto, Ontario, Canada Kanset Services Inc. Full time

    About the RoleWe are seeking a highly skilled Legal Document Specialist to join our team at Kanset Services Inc. as a key member of our legal services department.Key ResponsibilitiesDrafting and Preparation: Draft contracts, prepare promissory notes, and draw up wills, mortgages, and other legal documents with precision and attention to detail.Research and...

  • Legal Document Specialist

    5 days ago

    Toronto, Ontario, Canada Kanset Services Inc. Full time

    About the RoleWe are seeking a highly skilled Legal Document Specialist to join our team at Kanset Services Inc. as a key member of our legal services department.Key ResponsibilitiesDrafting and Preparation: Draft contracts, prepare promissory notes, and draw up wills, mortgages, and other legal documents with precision and attention to detail.Research and...

  • Legal Document Specialist

    1 week ago

    Toronto, Ontario, Canada Kanset Services Inc. Full time

    About the RoleWe are seeking a highly skilled Legal Document Specialist to join our team at Kanset Services Inc. as a key member of our legal support staff.Key ResponsibilitiesDrafting and Preparation: Assist in the drafting of contracts, promissory notes, wills, mortgages, and other legal documents.Research and Analysis: Conduct thorough research of...

  • Legal Document Specialist

    1 week ago

    Toronto, Ontario, Canada Kanset Services Inc. Full time

    About the RoleWe are seeking a highly skilled Legal Document Specialist to join our team at Kanset Services Inc. as a key member of our legal support staff.Key ResponsibilitiesDrafting and Preparation: Assist in the drafting of contracts, promissory notes, wills, mortgages, and other legal documents.Research and Analysis: Conduct thorough research of...

  • Legal Document Specialist

    1 week ago

    Toronto, Ontario, Canada Kanset Services Inc. Full time

    About the RoleWe are seeking a highly skilled Legal Document Specialist to join our team at Kanset Services Inc. as a key member of our legal support staff.Key ResponsibilitiesDrafting and Preparation: Assist in the drafting of contracts, promissory notes, wills, mortgages, and other legal documents.Research and Analysis: Conduct thorough research of...

  • Legal Document Specialist

    1 week ago

    Toronto, Ontario, Canada Kanset Services Inc. Full time

    About the RoleWe are seeking a highly skilled Legal Document Specialist to join our team at Kanset Services Inc. as a key member of our legal support staff.Key ResponsibilitiesDrafting and Preparation: Assist in the drafting of contracts, promissory notes, wills, mortgages, and other legal documents.Research and Analysis: Conduct thorough research of...

  • Legal Document Specialist

    4 days ago

    Toronto, Ontario, Canada Kanset Services Inc. Full time

    About the RoleWe are seeking a highly skilled Legal Document Specialist to join our team at Kanset Services Inc. as a Law Clerk Assistant. This is a permanent position that requires a strong attention to detail and excellent organizational skills.Key ResponsibilitiesDrafting and Preparation: Draft contracts, prepare promissory notes, and draw up wills,...

  • Legal Document Specialist

    4 days ago

    Toronto, Ontario, Canada Kanset Services Inc. Full time

    About the RoleWe are seeking a highly skilled Legal Document Specialist to join our team at Kanset Services Inc. as a Law Clerk Assistant. This is a permanent position that requires a strong attention to detail and excellent organizational skills.Key ResponsibilitiesDrafting and Preparation: Draft contracts, prepare promissory notes, and draw up wills,...

  • Legal Document Specialist

    7 days ago

    Toronto, Ontario, Canada Kanset Services Inc. Full time

    About the RoleWe are seeking a highly skilled Legal Document Specialist to join our team at Kanset Services Inc. as a Law Clerk Assistant. This is a permanent position that requires a strong attention to detail and excellent organizational skills.Key ResponsibilitiesDrafting and Preparation: Draft contracts, prepare promissory notes, and draw up wills,...

  • Legal Document Specialist

    7 days ago

    Toronto, Ontario, Canada Kanset Services Inc. Full time

    About the RoleWe are seeking a highly skilled Legal Document Specialist to join our team at Kanset Services Inc. as a Law Clerk Assistant. This is a permanent position that requires a strong attention to detail and excellent organizational skills.Key ResponsibilitiesDrafting and Preparation: Draft contracts, prepare promissory notes, and draw up wills,...

  • Legal Document Specialist

    2 days ago

    Toronto, Ontario, Canada Kanset Services Inc. Full time

    Job SummaryKanset Services Inc. is seeking a skilled Legal Technician to join our team. As a Legal Technician, you will be responsible for drafting contracts, preparing promissory notes, and drawing up wills, mortgages, and other legal documents.Key ResponsibilitiesDrafting and Preparation: Draft contracts, prepare promissory notes, and draw up wills,...

  • Legal Document Specialist

    2 days ago

    Toronto, Ontario, Canada Kanset Services Inc. Full time

    Job SummaryKanset Services Inc. is seeking a skilled Legal Technician to join our team. As a Legal Technician, you will be responsible for drafting contracts, preparing promissory notes, and drawing up wills, mortgages, and other legal documents.Key ResponsibilitiesDrafting and Preparation: Draft contracts, prepare promissory notes, and draw up wills,...

  • Legal Document Specialist

    2 weeks ago

    Toronto, Ontario, Canada Kanset Services Inc. Full time

    About the RoleWe are seeking a highly skilled Legal Technician to join our team at Kanset Services Inc. as a key member of our legal support staff.Key ResponsibilitiesDrafting and Preparation: Draft contracts, prepare promissory notes, and draw up wills, mortgages, and other legal documents with precision and attention to detail.Research and Analysis:...

  • HR Documentation Specialist

    1 week ago

    Old Toronto, Ontario, Canada Peninsula Employment Services Limited Full time

    About the RoleWe are seeking a highly skilled HR Documentation Specialist to join our team at Peninsula Employment Services Limited. As an HR Documentation Specialist, you will play a crucial role in communicating with our clients to create, update, maintain, and review tailored employment documentation.Key ResponsibilitiesClient Communication: Conduct...

  • HR Documentation Specialist

    1 week ago

    Old Toronto, Ontario, Canada Peninsula Employment Services Limited Full time

    About the RoleWe are seeking a highly skilled HR Documentation Specialist to join our team at Peninsula Employment Services Limited. As an HR Documentation Specialist, you will play a crucial role in communicating with our clients to create, update, maintain, and review tailored employment documentation.Key ResponsibilitiesClient Communication: Conduct...

  • Documentation Specialist

    2 days ago

    Toronto, Ontario, Canada BGC Engineering Inc. Full time

    {"title": "Documentation Specialist/Office Administrator", "description": "Key ResponsibilitiesAs a Documentation Specialist/Office Administrator at BGC Engineering Inc., you will be responsible for supporting a range of administrative functions, with a focus on document formatting and proofreading of technical reports. You will work closely alongside our...

  • Documentation Specialist

    1 day ago

    Toronto, Ontario, Canada BGC Engineering Inc. Full time

    {"title": "Documentation Specialist/Office Administrator", "description": "Key ResponsibilitiesAs a Documentation Specialist/Office Administrator at BGC Engineering Inc., you will be responsible for supporting a range of administrative functions, with a focus on document formatting and proofreading of technical reports. You will work closely alongside our...

  • Document Specialist

    3 weeks ago

    Toronto, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. When it...