Finance and Administration Officer

3 weeks ago

Ottawa, Canada Assembly of First Nations Full time

**Internal/ External Posting**
**Full-time/ Permanent**
**Location**: Ottawa is preferred, open to other locations if a suitable applicant is found
**Closing Date**: Open until filled.
**Salary Range**: Commensurate with experience and education (within the salary grid). AFN offers competitive salaries, attractive benefits, and pension plan.
**Application Instructions**:
Qualified persons of Indigenous ancestry will be given preference in accordance with s. 16(1) of the _Canadian Human Rights Act_.

Interviews will be held over ZOOM.
**The AFN is dedicated to an inclusive selection process and work environment. If you require accommodation, please advise the Human Resources representative when you are invited to meet regarding this employment opportunity.**

**Who We Are**:
The Assembly of First Nations (AFN) is an advocacy organization, taking direction and fulfilling mandates as directed by First Nations in-Assembly through resolutions. As a national advocacy organization for First Nations, the AFN seeks to advance First Nations Inherent and Treaty Rights through the development policy, public education and where applicable, the co-development of legislation to build First Nations capacity.

The AFN was created out of a desire among First Nations leadership for a strong and effective collective advocacy organization. From this, values such as respect for human rights, diversity, justice, and the sovereignty of each rights-holding First Nation guide the work of the organization.

The AFN is honored to be named as one of Canada’s Top 100 Employers 2023. Canada’s Top 100 Employers project is a national competition to determine which employers lead their industries in offering exceptional workplaces for their employees. We couldn’t be prouder of having our diverse and talented team making an impact on various national issues facing First Nations.

**The Role**:
The Finance & Admin Officer takes direction from and reports to the Senior Director, Social and will have the following key duties and responsibilities:

- Keeps the Senior Director and Sector staff informed of upcoming commitments and responsibilities.
- Oversees and administers internal contracts, budgets & deliverables including scrutinizing Terms of Reference (TOR) & Requests for Proposals (RFP), contract writing and processing through Laserfiche approval processes, contract deliverables coordination, invoice processing & tracking.
- Tracking RFPs through the process, creating bid evaluations & summary templates, monitoring deadlines, reviewing proposal bids and participating in bid evaluations, developing contracts from chosen proposals and preparing briefing notes and contract documents to go to CEO or Executive Committee for decision.
- Monthly Review of Sector Cost Codes-GL Financial Transactions for accuracy/changes.
- Complete a broad variety of administrative tasks for the Sector Director as required.
- Produces essential deliverables so projects get completed in a timely manner and on budget
- Tracks on-going deadlines, deliverables, and provides reminders to Director.
- Updates the list of Sector cost code & dates of projects.
- Keeping accurate records and filing system.
- Conducts other duties as assigned by the Senior Director.

**Qualifications**
- College Diploma/ 3 year BA in administration or similar field of study
- Minimum of 5 years’ experience in coordinating meetings and negotiating with vendors for meeting space in addition supporting Senior Management or CEO of an organization
- Excellent advanced computer skills, including Microsoft Office, Word and Excel
- Excellent oral and written communication skills
- Tact and diplomacy in dealing with sensitive and confidential matters
- Must have strong client relations experience in dealing with various levels of representatives
- Ability to resolve conflict and mediate mutually beneficial resolutions between parties to ensure individual and group needs are met to everyone’s satisfaction.
- English is the working language; however the ability to work in both official languages (English/French) is an asset.

The AFN may cancel, postpone, or revise employment opportunities at any time.

**Assemblée des Premières Nations**

**Affichage interne/externe**

**Temps plein / Permanent**

**Date de clôture**: jusqu'à ce que le poste soit comblé.
**Échelle salariale** :En fonction de l'expérience et de la formation (dans le cadre de la grille des salaires). L'APN offre des salaires compétitifs, une vaste gamme d’avantages sociaux et un régime de retraite.

**Comment postuler** :La préférence sera accordée aux personnes d'ascendance autochtone, conformément à l'article 16 (1) de la _Loi canadienne sur les droits de la personne._

Les entretiens se dérouleront via Microsoft Teams ou Zoom.

L'APN s'engage à mettre en place un processus de sélection et un environnement de travail inclusifs. Si vous avez besoin d'un accommodement, veuillez en informer l'agent(e) des res

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