Finance and Support Officer

4 weeks ago

Ottawa, Canada Algonquin College Full time

Department:
Facilities Finance and Administration (Peter Harcoff)

Position Type:
Full-Time Support

Salary Range:
$32.42-$37.57-Hourly

Scheduled Weekly Hours:
36.25

Anticipated Start Date:
February 26, 2024

Length of Contract:
Posting Information

Posting Closing Date:
February 11, 2024

Please note: jobs are posted until 11:59 pm on the job closing date.

**Job Description**:
Reporting to the Manager, Facilities Finance and Administration, the incumbent is responsible for providing the day-to-day bookkeeping, accounting, and financial support to the Facilities Management department.

The incumbent maintains financial records of purchases and payments, verifies all of the payment and expense reports to ensure the accuracy of the expenses and does all of the entry into the Enterprise Resource Planning system (ERP). The incumbent ensures that procurement processes are followed as per Algonquin College policies & procedures and the College’s Procurement department. The incumbent prepares all documents for approval such as approval memos summarizing the intent of purchasing, operation purchasing requisitions with multiple signing authority and make sure that any other relevant documents such as the contract are included in the memo. Ensure that signatures are present on contracts, purchase orders, requisitions. The incumbent prepares any necessary journal entries for accruals, corrections, and other adjustments. The incumbent will assist in the preparation of any required financial reports or analysis. The incumbent will assist in in-year close out and year-end audits as required.

The incumbent will receive instruction from the Manager, Facilities Finance and Administration on how financial information should be captured and processed within Facilities Management in addition to known financial policies within the College.

The incumbent generates Human Resources reports on accrued lieu hours, accrued vacation and sick days. The incumbent will oversee the position allocations and coordinate with payroll regarding allocation of pay for short-term backfill of department positions, along with other timekeeping related duties.

Duties and Responsibilities:
- Prepare and submit purchase requisitions to generate purchase orders;- Review purchase orders for accuracy and completeness, and enter change orders as required;- Work with Finance Department’s accounting team to process invoices in a timely and accurate manner;- Review expense reports for accuracy and completeness;- Prepare any journal entries to accounting records as required;- Other duties as assigned.

Required Qualifications:
- Minimum three (3) year diploma/degree in Business, Accounting or equivalent;- Minimum three (3) years’ experience is required in a budgetary/finance related position, with increasing responsibilities in areas where accounting, bookkeeping, analytical requirements, procurement, administrative, and interpersonal skills must be utilized. The incumbent must be self-motivated, organized, client-oriented, must be able to work under pressure and demonstrate maturity, discretion and sensitivity when dealing with human resources matters;- Must have direct client service experience;- Working knowledge of MicroSoft Word, Excel and Outlook at the intermediate level;- Experience in using an Enterprise Resource Planning system and/or Finance and Accounting systems (e.g. PeopleSoft, Workday, SAP, Great Plains, or others);- This position is paid at Payband G
- Vacancy is for P19809
- This position is eligible for remote work in conjunction with the College's
_Flexible Work Arrangement_
- Policy_.

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