Corporate Services Officer

4 weeks ago

Ottawa, Canada Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities)

**Main Purpose of Job**:
The job holder will report to the Network Finance Manager and equally connect to the Regional Corporate Services Hub in Mexico. The holder will work closely to support colleagues in the British High Commission in Ottawa and colleagues across the network of 4 other Consulate Generals in Canada. The job holder will also provide support to other areas of the Corporate Services team as needed.
- To work with the Finance Team in order to ensure that the network continues to remain compliant in the areas of payroll, benefits, pensions and invoice payments.
- To provide resilience and coverage for the Finance Manager, whose role includes budgets, forecasting, payroll, DB/DC pensions, benefits and accounts payable/receivables.
- To monitor and maintain the Finance pages of the Canada Network Teams site.
- Point of contact for Payroll queries.
- To provide PAG’s department on FCDO platform with monthly report and answer any queries.
- To liaise with ONE HMG completing the Cost Cards for Partners Across Government (PAGs) coming on Foreign Commonwealth and Development Office (FCDO) platform.
- To provide Consul Generals and budget holders with monthly spend reports.
- Understanding of Canadian payroll and government legislation relating to taxes
- Working with Canada Revenue Agency to resolve any tax/government legislation enquires

**Roles and Responsibilities**:

- To support the administration of Payroll and Benefits for the Canada Network,
- To work closely with the Finance Team and provide cover for Accounts Officer.
- To deputise for Finance Manager when on leave and, as needed, throughout the year.
- To work with budget holders and PAG’s on monthly reporting and enquires.
- To work with ONE HMG throughout the year to complate Costs Cards and take enquires from PAG’s on FCDO platform.
- To support Finance Manager throughout the year with reporting for the Hub and UK.

Essential qualifications, skills and experience
- Proven occupational experience of the administration of large scale Payroll
- Relevant background in and knowledge of Finance
- Strong interpersonal skills and to be capable of interacting effectively with all levels of management.
- The ability to write clear concise reports, to make effective presentations to a variety of audiences and to communicate best practices in a positive way.
- To work effectively and flexibly with others and be a team player.
- Be reliable, positive, and open to new ways of working.
- Capable of interacting effectively with all levels of management.
- Excellent interpersonal and customer-facing skills.

Desirable qualifications, skills and experience
- Required behaviours- Communicating and Influencing, Delivering at Pace, Making Effective Decisions, Managing a Quality Service Application deadline
- 27 May 2024

Grade
- Administrative Officer (AO)

Type of Position
- Full-time, Permanent

Working hours per week
- 37.5

Region
- Americas, Caribbean & Overseas Territories

Country/Territory
- Canada

Location (City)
- Ottawa

Type of Post
- British High Commission

Number of vacancies
- 1

Salary Currency
- CAD

Salary
- $57,119.44 annual

Start Date
- 15 July 2024

Other benefits and conditions of employment

**Working Patterns**:
The British High Commission and Canada Network supports business efficient Hybrid and Flexible Working for all employees. This can take many forms such as compressed hours, flexible hours, and remote working. As a general Hybrid Working policy principle, employees within the Canada Network are expected to 60% in the office, 40% remote working, with employees able to work fully in the office if preferred as part of our inclusion policy.

The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.

Additional information

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