Receptionist/administrative Assistant

3 weeks ago


Saintleonard, Canada Résidence Le Parc Full time

**R**ésidence le Parc est à la recherche d'un(e) réceptionniste/assistant(e) administratif(ve) pour gérer le bureau d'accueil au quotidien et effectuer diverses tâches administratives et de secrétariat.

Responsabilités:

- Accueillir les visiteurs à la réception en les saluant, les accueillant, les dirigeant et les annonçant de manière appropriée
- Répondre aux appels téléphoniques entrants, les filtrer et les transférer
- Développer et tenir à jour un système de classement
- S'assurer que la zone de réception est bien rangée et présentable
- Recevoir, trier et distribuer le courrier et les livraisons quotidiennes
- Commander des fournitures pour le bureau d'accueil et tenir un inventaire des stocks - Mettre à jour les calendriers et planifier les réunions et les appels conférence
- Effectuer d'autres tâches de secrétariat et de réceptionniste telles que la photocopie, la transcription et la télécopie.

Exigences:

- Expérience avérée en tant qu'assistant(e) administratif(ve) ou de bureau
- Connaissance des systèmes et procédures de gestion de bureau
- Connaissance des équipements de bureau tels que les imprimantes et les télécopieurs
- Maîtrise de MS Office (MS Excel, Word et Outlook)
- Excellentes compétences en gestion du temps et capacité à hiérarchiser les tâches
- Souci du détail et compétences en résolution de problèmes
- Excellentes compétences en communication écrite et verbale en anglais et en français. L'italien est un atout.
- Solides compétences en organisation et capacité à travailler sur plusieurs tâches simultanément
- Diplôme d'études secondaires ; une qualification supplémentaire en tant qu'assistant(e) administratif(ve) ou secrétaire sera un plus
- Capacité à travailler en équipe.

**R**ésidence le Parc is looking for a Receptionist/Administrative Assistant to manage the front desk on a daily basis and to perform a variety of administrative and clerical tasks.

**Responsibilities**:

- Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
- Answering screening and forwarding incoming phone calls
- Develop and maintain a filing system
- Ensure reception area is tidy and presentable
- Receive, sort and distribute daily mail/deliveries
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings, conference calls
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

**Requirements**:

- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel, Word and Outlook)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills in English & French. Italian is an asset.
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
- Ability to work well in a team environment

**Job Types**: Full-time, Part-time
Part-time hours: 35 per week

**Salary**: $32,000.00-$33,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekend availability

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)

Work Location: In person



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