Specialist, Payroll

3 weeks ago

St Albert, Canada Alberta Pacific Forest Industries Full time

**POSTING DATE**:June 6, 2024

**CLOSING DATE**:June 16, 2024

**JOB NUMBER**:2024-46

**HYBRID WORK**:Eligible

**POSITION TYPE**:Long-term, Non-Permanent

**LOCATION**:St. Albert, AB

**Who Are We?**

Al-Pac is the largest single-line kraft pulp producer in North America. Our mill is located near the communities of Athabasca, Boyle & Lac La Biche. We are leaders in our industry, from our quality products, mill operations and responsible forest management practices, to the way we grow and develop our team members and work with local communities. We are continuously exploring new and innovative ideas, while delivering premium products with a commitment to strong environmental stewardship and corporate social responsibility - a commitment that is demonstrated by our long-standing Forest Stewardship Council® (FSC®) certification*.

**Role Responsibilities**

**Payroll Processing Oversight**:

- Oversee and coordinate the payroll processing activities for the organization.
- Ensure accurate and timely processing of bi-weekly payroll for all team members, including hourly and salaried workers.
- Review and approve payroll transactions, including timecards, earning, deductions and tax withholdings.

**HRIS System Management**:

- Oversee the maintenance, configuration, and optimization of the HRIS system related to the payroll function.
- Serve as the primary point of contact for HRIS-related issues, troubleshooting, and support.

**Compliance and Regulatory Reporting**:

- Ensure compliance with federal and provincial regulations regarding payroll and HRIS data management.
- Prepare and submit payroll tax reports, filings, and payments in accordance with regulatory requirements.
- Stay informed about changes in payroll and HRIS regulations and implement necessary updates to ensure compliance.

**Data Integrity and Accuracy**:

- Maintain the integrity and accuracy of payroll and HRIS data by conducting regular audits and reconciliations.
- Monitor data entry and system processes to identify and correct errors or discrepancies.
- Implement controls and procedures to safeguard sensitive HRIS and payroll information.

**Training and Development**:

- Provide training and guidance to the Technician, Payroll & Benefits on system functionality, processes, and procedures.
- Develop training materials, manuals, and documentation to support on-going learning and development for the payroll and benefits function.

**People Leadership and Coaching**:

- Lead the Payroll & Benefits team in accordance with Al-Pac policies, processes, and best practices.
- Set work plans, annual goals, and performance and development plans for direct reports.
- Conduct regular performance evaluations and provide feedback and coaching to support professional growth and development.

**Collaboration and Communication**:

- Collaborate with People Services, Finance, IT, and other departments to support cross-functional initiatives and projects.
- Communicate payroll and benefits related updates, changes, and best practices to stakeholders across the organization.
- Serve as a liaison between the payroll and benefits function and other departments to facilitate effective communication and collaboration.

**Role Requirements**
- A bachelor's degree in Human Resources, Business Administration, Accounting, Information Technology, or a related field is preferred.
- Certification in payroll administration or a related field (e.g., Certified Payroll Professional - CPP).
- 7+ years of experience in payroll administration.

Consider an asset:

- Demonstrated experience in supervising or leading a team, preferably in a payroll or HRIS environment.
- Proficiency in using payroll software and HRIS platforms, with experience in system configuration, maintenance, and troubleshooting.
- Experience with benefits administration, tax reporting, and regulatory filings.
- Previous experience in project management, process improvement, or system implementation projects.
- Strong knowledge of payroll laws, regulations, and compliance requirements is required.
- Comprehensive understanding of payroll processes, including wage calculations, tax withholdings, deductions, and compliance with labour laws and regulations.
- Strong analytical and problem-solving skills to troubleshoot payroll-related issues, identify root causes, and implement effective solutions in a timely manner.
- Effective communication skills, both verbal and written, to convey payroll-related information, policies, and procedures to team members.
- Keen attention to detail to ensure accuracy in payroll processing, data entry, and compliance with regulatory requirements, minimizing errors and discrepancies.

**What we offer**:

- A competitive annual salary including a company-paid pension at 7% and matching RRSP up to 3%.
- Company-paid dental and extended health benefits, including a health care and taxable spending account and supplemental life insurance.
- Compressed work schedule (Monday-Thurs

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