Administrator, Project Payroll

2 weeks ago

Toronto, Canada Aecon Group Full time

**Come Build Your Career at Aecon**

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

- **Safety First.** Our number one core value. If we can’t do it safely, we don’t do it at all.
- **Integrity.** We lead by example, with humility and courage.
- **Accountability.** We’re passionate about delivering on our commitments.
- **Inclusion. **We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

At Aecon we:

- Ensure you and your family receive the services needed to **support your mental, emotional, and physical well-being.**:

- Believe in helping you build your career through our **Aecon University and Leadership Programs.**:

- Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our **Aecon Women in Trades and Aecon Diversity in Trades programs**, and our **Employee Resource Groups (ERGs) **to ensure we are building inclusion into every aspect of our culture at Aecon.
- Are a **leader in sustainable construction**. With a strong commitment to operating responsibly by **minimizing our impact** on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

**PURPOSE OF THE POSITION**

Reporting to the Supervisor, Project Payroll you will perform a variety of routine clerical and administrative duties in support of the payroll department.

**ESSENTIAL FUNCTIONS AND RESPONSIBILITIES**
- Collect, and verify daily labour timesheets for data payroll entry and processing
- Daily Filing
- Responsible for the time and attendance system employee onboarding, off boarding, daily attendance reconciliations
- Daily input of Hourly/Salary time
- Cross-checking of daily input
- Tracking errors from sites
- Employee data collection for hire processing
- Employee personal data
- Direct deposit
- Tax forms
- Employee termination submission
- Follow-up with various union bodies regarding proper rates/benefits
- Multi-tasking and work within time constraints
- Performs a variety of clerical and administrative duties in support of the payroll dept
- Team player, flexible and able to work well with site team members

**OTHER DUTIES AND RESPONSIBILITIES**
- Any other duties as assigned by his/her manager.
- Coordinate with General Foreman, Project Accountants and other stakeholders to ensure effective payroll processing maintain filing system for payroll documents in accordance with auditing procedures.
- Maintain documents for employee information including labour qualifications and certifications, training, etc.
- Assist project controls in tracking, monitoring and analyzing productivity data and project costs where applicable
- Perform all payroll duties such as verifying and submitting all timesheets, audit reports, prepare new employee packages and termination/layoff forms, rate changes, and travel and board calculations

**SUPERVISORY RESPONSIBILITIES**
- Not Applicable

**KNOWLEDGE AND SKILLS**
- Post secondary school education
- Working towards a CPA designation
- Knowledge of trade unions an asset.
- Payroll data entry, SAP experience preferable
- Experience with Microsoft products, specifically Excel, Word, and Outlook
- Accurate and detail oriented

**FISCAL RESPONSIBILITY**
- Not applicable

**EXTENT OF PUBLIC CONTACT**
- Various Union Groups
- Human resources
- Site team

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