Accounts Payable Specialist

2 months ago


Ottawa, Canada Metcalfe Realty Company Limited Full time

Background

Meeting the growing needs of one of Canada’s major real estate markets has been a priority with Metcalfe Realty Company Limited since 1949. An expansive range of services and years of solid experience in property management and development have earned the company an enviable reputation as an industry leader in the nation’s capital. Since developing Ottawa’s first modern office tower, the Metcalfe Building, in 1949, the company has expanded its corporate holdings to more than 20 diverse properties that total over 2 million square feet.

Accounts Payable Specialist

The role of Accounts Payable involves providing financial, administrative, and clerical support to the organization. Their role is to complete payments and control expenses by receiving payments, processing, verifying and reconciling invoices. This position also highlights the day-to-day management of all payment cycle activities in a timely and efficient manner.

Core Responsibilities - A/P (est. 60% of role)

You will play an important role within the Accounts Payable Team, ensuring for the timely and accurate payment of all Metcalfe Realty Company Limited purchase orders and expenses:
Reviewing and verify invoices / payments for appropriate coding and approval prior to inputting into the AP system
Tracking all payments and expenditures including purchase orders, invoices, statements, etc.
Maintaining, creating, and approving vendors in our accounting system
Researching and resolving invoice and statement discrepancies
Reconciling processed paperwork by verifying entries and comparing system reports to balances
Maintaining historical records
Paying employees by verifying expense reports
Paying vendors by scheduling cheque runs and ensuring payment is received for outstanding credit
Preparing analysis of accounts and producing monthly reports
Continuing to improve purchasing, payables, and payment process
Ensuring that the activities are conducted effectively and ethically and comply with the organizations policies and standards.
Providing supporting documentation for external auditors.
Other Responsibilities (est. 40% of role)

Input and review of lease data and tenant profiles.
Review, approve, enter accounts receivable invoices
Process monthly charges on the rent roll
Prepare electronic funds transmission for pre-authorized debits
Contribute to the implementation of new ERP software (MRI)

**Financial analyst duties including but not limited to**:
variance analysis
utility analysis
budgeting and forecasting
Provide ongoing recommendations for improvement and efficiency with respect to the PPP cycle and related internal controls.
Provide support to the Senior accounting team through preparing ad-hoc financial reports.
Required Knowledge, Skills and Abilities
3+ years’ experience in a high-volume A/P role
Understanding of bookkeeping and accounting skills and terminology
Proven high attention to detail
Exceptional organizational skills
Demonstrated ability to meet deadlines and prioritize tasks
Basic understanding of MRI or YARDI software, or equivalent is an advantage
Proficient in Microsoft Word, Excel and Outlook
Good understanding of accounting principles
Ability to work independently or as a member of a team
University or college degree considered an asset

**Job Type & Duration**: Permanent, full-time

**Location**: Ottawa

**Work Schedule**: 40 hrs/week.

**Vacation**: 3 weeks

**Benefits**: Comprehensive benefits package, employee & family assistance program and professional development opportunities



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