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Office Administrator/receptionist

4 months ago

Richmond, Canada Vancouver Fire & Radius Security Full time

Are you looking to join a one-of-a-kind team? Well look no further

Vancouver Fire & Radius Security is seeking to add a personable and hard-working Office Administrator to our team This role blends the mundane with the fun Yes, we said it, we know stuffing envelopes can be boring, but that’s not all that defines you You have a higher purpose here, you would be joining our lively HR Team and beyond your reception duties, there will be a number of other responsibilities in support of other departments.

Our Office Administrator is the face of our company. Serving others must be in your DNA. Your internal and external customers are your top priority Your purpose is to make sure every interaction is memorable, and all customers get timely support. You are typically the first and last impression of everyone who comes into our business. You ensure that all customers, vendors, and other guests are welcomed, made comfortable and served promptly. You ensure that staff have the supplies they need and their workspace is organized As part of the HR Team, we expect you to ‘lead by example’ and demonstrate a high level of professionalism.

Schedule

Monday to Friday, 8:00 AM - 4:30 PM

Why Should You Come Join Us?
- Job Stability Our company was deemed an essential service and we were lucky to continue to serve our communities during the pandemic. Our company is continuing to grow year over year, and we have exciting expansion plans for the future
- A comprehensive benefits package, extended medical (with vision care) & dental, short-term disability, life insurance, AD&D, travel insurance, EAP (counselling) coverage
- Group RRSP, with an employer matching program after 1 year
- Charitable Donation Matching
- Monthly opportunity for company-wide bonus
- Fun-loving team environment with various company events
- Ability to make an impact - we welcome your ideas and love when our team members get to see their initiatives come to fruition
- Do you have a creative side? If not, no worries, but if yes - we have a number of creative posters we need designed throughout the year
- Located right next to the river, with a lovely walking path available on lunch breaks
- If you don’t laugh on your first day, we will pay for your dinner
- Provide a warm welcome to all visitors, manage the phone (transferring calls/taking messages), handle incoming/outgoing mail & courier packages.
- Order office stationary and business cards. Ensuring you are ‘acting like an owner’ by ensuring we are receiving products at competitive pricing
- Event and meeting organization, which includes but is not limited to: order catering, setting up boardrooms, coffee-pickups, and booking off-site events.
- Maintain relationships with office vendors such as coffee, vending machines, cleaners, fruit ordering and couriers.
- Administrative support to our Accounting Team, including but not limited to: matching invoices to PO’s, and mailing out service invoices and statements.
- Support managers of other departments with administrative responsibilities as required. For example this includes, but is not limited to: creating and assembling monthly inspection booklets, manuals, training booklets, etc.
- Taking pride in the office and making sure the front office area looks fantastic
- Key member of the social committee meetings, helping coordinate all company social activities.
- Support with several HR Initiatives, including but not limited to (engagement/recognition activities, onboarding, maintaining the company directory)
- Draft the company quarterly newsletter in collaboration with marketing for design assistance.

Please note, responsibilities may change as required and we are looking for an all-star with a team-oriented spirit who is happy to help wherever needed.

**Requirements**:

- Ability to positively connect with people and provide legendary customer service, with both internal and external customers
- High level of professionalism in all interactions and situations
- Previous experience as a Receptionist or Office Coordinator, is an asset
- Proficient command of English, both the written and verbal
- Proficient skills in Microsoft Word, Excel, and Outlook
- Operation of mailing machine and postage machine, is an asset
- Detail-oriented and highly organized
- Champion of our company DNA - helping build a positive work environment and continuing to make this a fun place to work
- Open to provide feedback and suggestions on how to improve processes and improve our department

Please make note of where our office is located, and ensure the commute is something you are comfortable with prior to applying. We are accessible by transit.

**Job Types**: Full-time, Permanent