Administrative Assistant Cpom Poject

2 weeks ago

Newmarket, Canada Southlake Regional Health Centre Full time

**Company Bio**
- Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the northern GTA and into Simcoe-Muskoka._
- Our team of nearly 6,000 staff, physicians, volunteers, students and Patient and Family Advisors are committed to creating an environment where the best experiences happen. As a recognition of our commitment to quality and patient safety, we have received the highest distinction of Exemplary Standing from Accreditation Canada._

**Job Summary**

Project Administrative Support for the CPOM Project will provide comprehensive project support to the project team which includes scheduling meetings (including complex schedule alignment across multiple sites), supporting meetings (agenda, minutes, meeting materials), develop and maintain project documentation, and overall project team support.

**Skills & Abilities**
- Ability to use project tools and technologies to support meetings (i.e., MS Teams / Zoom) and Microsoft office products (i.e., Excel, PowerPoint, Word) to support project related activities.
- Minimum 1 year of experience in an administrative/ secretarial setting required
- Experience in technology and Healthcare environment preferred
- Ability to review, document and update documentation as directed and this could include more advanced tools such as Microsoft Visio.
- Must be able to multi task, prioritize and manage own workflow to ensure quality and efficiency
- Proficient minute taker with an ability to prepare high quality concise minutes
- Excellent organization and time management skills with an ability to effectively manage a complexity of tasks simultaneously
- Ability to deal effectively with multiple priorities and possess tact and diplomacy in dealing with inquiries and requests for information.
- Demonstrates initiative, high degree of accuracy and ability to handle a complexity of tasks simultaneously.
- Ability to identify administrative problems and make recommendations to solve them.
- Polished, professional interpersonal skills with an ability to work effectively in a team environment and with a variety of internal and external stakeholders.
- Demonstrated excellence in communication, both written and verbal
- Demonstrated problem assessment skills
- Demonstrated commitment to customer service and teamwork
- Demonstrated individual leadership skills
- Models behaviour that is aligned with the values of Southlake Regional Health Center.
- Always with compassion
- Power of many
- Serve with purpose
- Every voice matters
- Courage to think differently
**Qualifications**
- Successful completion of a Business Administrative Diploma or related discipline from a recognized Community College

**Closing Statement**

At Southlake, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live and serve, including those with disabilities. Southlake is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.

It is the responsibility of all Southlake employees to work in a safe manner and promote health and safety in the workplace.

**Primary Responsibilities**
- Coordinate and organize project related meetings
- Create and schedule meetings (virtual and in person).
- Collaborate with individuals and designated representatives / administrative assistants to find meeting times.
- Prepare meeting rooms where required.
- Support project related meetings
- Prepare meeting agenda and material as directed by the meeting chair.
- Record and document meeting minutes and actions items.
- Follow-up with committee members of assigned action items.
- Develop project documents / templates to support the project.
- Maintain and update documentation as directed.
- Review and refine project documents (i.e. validate working / terminology).
- Complete other project related support functions as assigned from project manager, project sponsors or other teams members

  • Administrative Assistant

    1 month ago

    Newmarket, Canada ClaimsPro LP Full time

    Company: ClaimsPro LP Administrative Assistant Company: ClaimsPro LP Administrative Assistant - Full-time (Hybrid) (Newmarket) **Job Description**: Role Summary Loss Adjusting is a fast-paced, complex field of insurance with no 2 files quite the same. Whether it be a home fire, a fender-bender, or an injury caused by a major accident, the ClaimsPro team...

  • Administrative Assistant

    1 month ago

    Newmarket, Canada Community Housing Management Network Full time

    **Community Housing Management Network** **Administrative Assistant** **Newmarket, Ontario** The Community Housing Management Network (The Network) is recruiting to fill a full-time position (35 hours/week) as an Administrative Assistant at the Head Office in Newmarket. The Network provides property management services for Housing Co-operatives and...

  • Administrative Assistant

    1 month ago

    Newmarket, Canada Hive5 Creative Kids Center Full time

    We are a vibrant STEAM after-school and summer camp center located in Newmarket, Ontario. Our center provides engaging and educational programs for school-aged children and teenagers, focusing on fostering their curiosity and passion for learning. We are seeking a dedicated and organized Administrative Assistant to join our team and contribute to the smooth...

  • Administrative Assistant

    4 weeks ago

    Newmarket, Canada Century 21Heritage Full time

    **Administrative Assistant** **After office hours & some time on the weekend is necessary for this job** **Location: Newmarket, ON** **Job Type: Full time, Permanent** - Monday-Friday 9am-4pm - **Wage Range**: $20.00 - $23.00/Hr., based on experience **Qualifications**: - **Minimum 2 years of administration experience is required**: - **Previous Real...

  • Administrative Assistant

    4 weeks ago

    Newmarket, Canada Anna Shirazi Full time

    **Executive Assistant** **Location: Newmarket, ON** **Job Type: Part-time to start, Permanent** - Days and times to be decided - Weekend and evening availability may be required. - **Wage Range**: $17.00 - $20.00/Hr., based on experience **Qualifications**: - **Minimum 1 year of administration experience is required**: - **Previous Real Estate...

  • Administrative Assistant

    1 month ago

    Newmarket, Canada Spar-Clean Inc. Full time

    **Spar-Clean Inc. ** is offering an exciting opportunity for an organized and detail-oriented individual to join our growing team as a part-time Administrative Assistant. If you are a motivated self-starter with excellent communication skills and the ability to work independently, we would love to hear from you Hybrid work options are available once system...

  • Administrative Assistant

    2 hours ago

    Newmarket, Canada Rocket Steel Canada Full time

    **Job description** Embark on a dynamic career journey with Rocket Steel Canada, a thriving and expanding business in the steel building industry. This is more than a job - it's an opportunity to grow alongside a company that values your aspirations. Join us to shape your career path and achieve your goals. Rocket Steel Canada is a leading force in...

  • Administrative Assistant

    1 month ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** This position is responsible for providing administrative support to the Manager and Leads in the Inclusion, Diversity, Equity and Accessibility (IDEA) Division, including handling sensitive and confidential issues, maintaining and tracking all reports coming in and out of the office. Prepares and processes...

  • Administration Assistant/receptionist

    5 days ago

    Newmarket, Canada RMSCO Full time

    Overview: **Responsibilities**: - Greet and assist visitors in a professional manner - Answer and direct phone calls promptly with a professional telephone manner - Manage incoming and outgoing mail - Maintain office filing systems and databases such as spreadsheets and daily office operations - Provide administrative support to staff as needed - Assist...

  • Administrative Assistant

    1 month ago

    Newmarket, Canada Engineered Air Full time

    **Administrative Assistant** Newmarket, Ontario Engineered Air is one of North America's largest manufacturers of heating, air conditioning, ventilation, refrigeration, energy recovery, heat transfer products. Engineered Air's integrated sales, design and manufacturing groups enable the company to produce equipment that is designed to fit a specific...

  • Administrative Assistant

    2 days ago

    Newmarket, Canada Acushnet Company Full time

    Acushnet Canada Inc., home to the leading brands in golf (Titleist and FootJoy), has an exciting opportunity for an Administrative Assistant at our head office. The successful candidate will provide administrative support to the senior management team, coordinate a variety of company events and programs and assist the Sales & Marketing and Finance...

  • Reception/administrative Assistant

    4 days ago

    Newmarket, Canada Bistone Design Full time

    **About us** Bistone Design is a small business in Newmarket, ON L3Y 3Y9. We are professional, customer-centric, and social. Our work environment includes: - Growth opportunities - On-the-job training - Safe work environment **Responsibilities**: - Provide administrative assistance as needed. - update the company social media accounts. - Schedule...

  • Administrative Assistant

    3 days ago

    Newmarket, Canada Acushnet Company Full time

    Acushnet Canada Inc., home to the leading brands in golf (Titleist and FootJoy), has an exciting opportunity for an Administrative Assistant at our head office. The successful candidate will provide administrative support to the senior management team, coordinate a variety of company events and programs and assist the Sales & Marketing and Finance...

  • Administrative Assistant

    2 days ago

    Newmarket, Canada Acushnet Company Full time

    Acushnet Canada Inc., home to the leading brands in golf (Titleist and FootJoy), has an exciting opportunity for an Administrative Assistant at our head office. The successful candidate will provide administrative support to the senior management team, coordinate a variety of company events and programs and assist the Sales & Marketing and Finance groups....

  • Administrative Assistant

    3 days ago

    Newmarket, Canada Acushnet Company Full time

    Acushnet Canada Inc., home to the leading brands in golf (Titleist and FootJoy), has an exciting opportunity for an Administrative Assistant at our head office. The successful candidate will provide administrative support to the senior management team, coordinate a variety of company events and programs and assist the Sales & Marketing and Finance...

  • Administrative Assistant

    3 days ago

    Newmarket, Canada Acushnet Company Full time

    Acushnet Canada Inc., home to the leading brands in golf (Titleist and FootJoy), has an exciting opportunity for an Administrative Assistant at our head office. The successful candidate will provide administrative support to the senior management team, coordinate a variety of company events and programs and assist the Sales & Marketing and Finance...

  • Administrative Assistant

    2 days ago

    Newmarket, Canada Acushnet Company Full time

    Acushnet Canada Inc., home to the leading brands in golf (Titleist and FootJoy), has an exciting opportunity for an Administrative Assistant at our head office. The successful candidate will provide administrative support to the senior management team, coordinate a variety of company events and programs and assist the Sales & Marketing and Finance...

  • Administrative Assistant

    2 days ago

    Newmarket, Canada Acushnet Company Full time

    Acushnet Canada Inc., home to the leading brands in golf (Titleist and FootJoy), has an exciting opportunity for an Administrative Assistant at our head office. The successful candidate will provide administrative support to the senior management team, coordinate a variety of company events and prog

  • Administrative Assistant

    6 days ago

    Newmarket, Canada Southlake Regional Health Centre Full time

    **Company Bio** - Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the...

  • Administrative Assistant

    1 month ago

    Newmarket, Canada Southlake Regional Health Centre Full time

    We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the northern GTA and into Simcoe-Muskoka. Our team of nearly 6,000 staff, physicians, volunteers, students and Patient and Family...