Administrative Assistant to Janice James, Sun Life

1 month ago


Newmarket, Canada Janice James Full time

**Role Summary**

We are looking for an enthusiastic Administrative Assistant to join our team. Reporting directly to the advisor, the Assistant will coordinate and deliver exceptional administrative support to her. A valued member of the team, the Assistant manages scheduling to maximize sales opportunities and helps to create an efficient and compliant office environment.

**Responsibilities**

**In partnership with the Advisor, develop and execute on plan to meet operational and administrative goals**

**Schedule appointments and manage advisor’s workflow (preparation for client meetings, events, tasks, follow up, etc.)**

**Manage office tasks such as filing, Salesforce updates, generating reports, and presentations requiring the use of independent judgement and initiative**

**Manage travel arrangements, prepare itineraries, plan logistics, and submit expense reports**

**Support the advisor to create marketing / sales opportunities (mining client data, marketing efforts, client service proactive contact, etc.)**

**Gather and compile production statistics/reports for advisor**

**Support the advisor in monitoring and responding to Head Office inquiries**
- Daily management of advisor social media tools

**Qualifications**
- Previous experience in customer service, or other related fields
- Bachelor’s degree in Business Administration, Communications or Marketing
- Proven ability to work independently and competently handle multiple responsibilities, with a high degree of accuracy and reliability, in a fast-paced environment
- Excellent written and verbal communication skills
- Positive and professional demeanor
- Strong relationship building and office administration skills
- Highly proficient use of Word, PowerPoint, Excel and Salesforce

**Compensation**
- Compensation will vary based on factors such as level of experience and industry network

**Disclaimers**

It is a dog friendly working environment

**Job Types**: Part-time, Permanent

**Salary**: $18.00-$22.00 per hour

Expected hours: 10 - 20 per week

**Benefits**:

- Casual dress

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-03-04
Expected start date: 2024-03-18


  • Assistant Manager

    2 days ago


    Newmarket, Canada Planet Sun Full time

    We are currently hiring for an Assistant Manager position. Must be over 18 years old. Responsibilities focus on: - Taking care of all salon's needs that are essential to the success of a well run tanning spa. - Responsible for creating content and maintaining our social media. - Sales; provide thorough consultations and recommendations to clients, while...

  • Assistant Manager

    2 days ago


    Newmarket, Canada Planet Sun Full time

    We are currently hiring for an Assistant Manager position. Must be over 18 years old. Responsibilities focus on: - Taking care of all salon's needs that are essential to the success of a well run tanning spa. - Responsible for creating content and maintaining our social media. - Sales; provide thorough consultations and recommendations to clients, while...


  • Newmarket, Canada Cornerstone to Recovery Full time

    Cornerstone to Recovery is seeking a qualified Payroll and HR Administrator to handle all payroll and human resource functions in addition to providing support to the Director of Finance with accounting and administrative support. We require a highly dedicated, professional individual with strong organizational skills and a proven ability to multitask. If...


  • Newmarket, Canada Engineered Air Full time

    **Administrative Assistant** Newmarket, Ontario Engineered Air is one of North America's largest manufacturers of heating, air conditioning, ventilation, refrigeration, energy recovery, heat transfer products. Engineered Air's integrated sales, design and manufacturing groups enable the company to produce equipment that is designed to fit a specific...


  • Newmarket, Canada Southlake Residential Care Village - Extendicare Inc. Full time

    **Full-Time Life Enrichment Manager** **SOUTHLAKE RESIDENTIAL CARE VILLAGE** Responsible to the Executive Director; the Life Enrichment Manager oversees the Life Enrichment Department by assessing the activation needs of each resident, plans and directs the implementation and regular evaluation of the activation programs for the home, in accordance with...


  • Newmarket, Canada Home Instead Senior Care Full time

    #INDN **Personal Support Worker** Home Instead is looking for caring and compassionate individuals to become a part of our growing team and join our mission of enhancing the lives of aging adults throughout our community. Home Instead provides a variety of non-medical services that allow seniors to meet the challenges of aging with dignity, care, and...


  • Newmarket, Canada ClaimsPro LP Full time

    Company: ClaimsPro LP Administrative Assistant Company: ClaimsPro LP Administrative Assistant - Full-time (Hybrid) (Newmarket) **Job Description**: Role Summary Loss Adjusting is a fast-paced, complex field of insurance with no 2 files quite the same. Whether it be a home fire, a fender-bender, or an injury caused by a major accident, the ClaimsPro team...


  • Newmarket, Canada Community Housing Management Network Full time

    **Community Housing Management Network** **Administrative Assistant** **Newmarket, Ontario** The Community Housing Management Network (The Network) is recruiting to fill a full-time position (35 hours/week) as an Administrative Assistant at the Head Office in Newmarket. The Network provides property management services for Housing Co-operatives and...


  • Newmarket, Canada Hive5 Creative Kids Center Full time

    We are a vibrant STEAM after-school and summer camp center located in Newmarket, Ontario. Our center provides engaging and educational programs for school-aged children and teenagers, focusing on fostering their curiosity and passion for learning. We are seeking a dedicated and organized Administrative Assistant to join our team and contribute to the smooth...

  • Assistant Manager

    2 days ago


    Newmarket, Canada Planet Sun Full time

    We are currently hiring for an Assistant Manager position. Responsibilities focus on: - Taking care of all salon's needs that are essential to the success of a well run tanning spa. - Responsible for creating content and maintaining our social media. - Sales; provide thorough consultations and recommendations to clients, while aiming to grow our sales. -...

  • Assistant Manager

    1 day ago


    Newmarket, Canada Planet Sun Full time

    We are currently hiring for an Assistant Manager position. Responsibilities focus on: - Taking care of all salon's needs that are essential to the success of a well run tanning spa. - Responsible for creating content and maintaining our social media. - Sales; provide thorough consultations and recommendations to clients, while aiming to grow our sales. -...

  • Billing Coordinator

    2 days ago


    Newmarket, Canada UTIL-ASSIST Full time

    Billing Coordinator **Who We Are**: Util-Assist is a leading consulting and services company to electric, water, and gas utilities, with customers throughout Canada and the United States. Utilities today are undergoing an exciting digital transformation; the widespread deployment of smart grid technologies and renewable energy sources is colliding with...

  • Billing Coordinator

    2 days ago


    Newmarket, Canada UTIL-ASSIST Full time

    Billing Coordinator (2) **Who We Are**: Util-Assist is a leading consulting and services company to electric, water, and gas utilities, with customers throughout Canada and the United States. Utilities today are undergoing an exciting digital transformation; the widespread deployment of smart grid technologies and renewable energy sources is colliding with...


  • Newmarket, Canada Cornerstone to Recovery Full time

    **Full job description** Cornerstone to Recovery is seeking two qualified full time counsellors for its women’s residential recovery facility in Barrie, The Garden. Applicants will have a minimum of 3 years’ experience working in the field of mental health and addictions and/or diploma or certificate in mental health and addictions or social work. In...


  • Newmarket, Canada Century 21Heritage Full time

    **Administrative Assistant** **After office hours & some time on the weekend is necessary for this job** **Location: Newmarket, ON** **Job Type: Full time, Permanent** - Monday-Friday 9am-4pm - **Wage Range**: $20.00 - $23.00/Hr., based on experience **Qualifications**: - **Minimum 2 years of administration experience is required**: - **Previous Real...


  • Newmarket, Canada Anna Shirazi Full time

    **Executive Assistant** **Location: Newmarket, ON** **Job Type: Part-time to start, Permanent** - Days and times to be decided - Weekend and evening availability may be required. - **Wage Range**: $17.00 - $20.00/Hr., based on experience **Qualifications**: - **Minimum 1 year of administration experience is required**: - **Previous Real Estate...


  • Newmarket, Canada Spar-Clean Inc. Full time

    **Spar-Clean Inc. ** is offering an exciting opportunity for an organized and detail-oriented individual to join our growing team as a part-time Administrative Assistant. If you are a motivated self-starter with excellent communication skills and the ability to work independently, we would love to hear from you Hybrid work options are available once system...


  • Newmarket, Canada Farm Boy Inc. Full time

    Company Description At Farm Boy, it is our mission to create a fun, fresh experience for all! Whether you are a team member or a customer, Farm Boy is passionate about creating a unique fresh food shopping experience and ensuring that we deliver on our commitments. As we continue to grow within Ontario, Farm Boy is excited to welcome new team members that...


  • Newmarket, Canada Farm Boy Inc. Full time

    Company Description At Farm Boy, it is our mission to create a fun, fresh experience for all! Whether you are a team member or a customer, Farm Boy is passionate about creating a unique fresh food shopping experience and ensuring that we deliver on our commitments. As we continue to grow within Ontario, Farm Boy is excited to welcome new team members that...


  • Newmarket, Canada Rocket Steel Canada Full time

    **Job description** Embark on a dynamic career journey with Rocket Steel Canada, a thriving and expanding business in the steel building industry. This is more than a job - it's an opportunity to grow alongside a company that values your aspirations. Join us to shape your career path and achieve your goals. Rocket Steel Canada is a leading force in...