Receptionist/invoicing Clerk

6 months ago


Greater Sudbury, Canada Shield Consulting Engineers Ltd. Full time

The **Receptionist/Invoicing Clerk** plays a pivotal role in providing administrative support and customer service to clients and staff. This position ensures efficient office operation and client satisfaction at Shield Consulting Engineers.

**In this position, you will**:

- Serve as point of contact for clients, visitors and vendors, providing a welcome and professional reception experience.
- Answer incoming calls, screen and direct to appropriate personnel.
- Generate and process client invoices accurately and in a timely manner using accounting software or invoicing systems.
- Follow up on overdue accounts.
- Coordinate office "fun day" events.
- Assist with company marketing and promotional efforts including LinkedIn, Instagram, Facebook, etc.
- Provide general administrative support to office staff.
- Other tasks as required.

**Qualifications and skill sets**:

- High school diploma or equivalent required; additional certification in office administrator is an asset.
- Previous experience in a receptionist, administrative or invoicing role is preferred.
- Proficiency in Microsoft Suites (Word, Excel, Outlook) is required.
- Excellent communication skills, both verbal and written, with a professional and friendly demeanor.
- Strong organization skills and attention to detail, with ability to prioritize tasks and manage time effectively.

**Why join us**:

- Competitive salary and comprehensive benefits plan
- Young, dynamic firm experiencing significant growth
- Flexible work environment
- Dynamic and constantly evolving work environment
- Use of leading-edge hardware and software

**Who We Are**:
Shield Consulting Engineers Ltd. is an engineering consulting firm located in Sudbury Ontario providing professional structural and mechanical engineering services. We offer services in a variety of industries including but not limited to: mining, pulp & paper, steel making, marine as well as residential and commercial clients. We specialize in providing engineering support to keep existing industrial facilities and infrastructure operational, as well as executing Brownfield projects to upgrade existing infrastructure. The partners at Shield have 60 years of combined experience providing these services for surface plants and underground mines and have grown to be considered leaders within the region.

**Job Types**: Full-time, Permanent

**Salary**: $21.76-$29.59 per hour

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 1 year (preferred)

Work Location: In person



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