Office Manager
4 weeks ago
**About Hanson College**
Hanson College, established in 2001, is a private educational institution that delivers college diploma programs and language training programs to international students. Our three campuses are Toronto, Brampton, and New Westminster, BC. Our team is committed to providing an inclusive and accessible environment for higher education. We cultivate a diverse, supportive work environment because we have a passion for education, mentoring, and personal and professional growth. Joining Hanson to change life trajectories through education for generational impact in the global community.
We are hiring an **Office Manager **to work at our Toronto Office.
The Office Manager will report to the President and CEO and provide practical and professional support to the Hanson team. This role is responsible for planning, organizing, and managing office operations and resources to maximize production and efficiency across the company. This individual will serve as the primary point of contact for internal and external stakeholders on all matters relating to the office supply and management.
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Primary Duties and Responsibilities:*
- Manage all office operations, develop, execute, oversee administrative procedures, and implement innovative work solutions.
- Manage and improve standard office procedures continuously to ensure they are efficient and uphold the highest standards.
- Manage office supplies, equipment, food, and snacks and keep inventory orders and adequate stock levels.
- Manage and promote a safe and welcoming work environment.
- Coordinate with other teams to support all in-house or off-site meetings, parties and events of the organization.
- Support other team leaders with new staff arrival: prepare the welcome pack, stationary, and access tags.
- Manage cleaning, repair, and maintenance service provider contracts and service level agreements.
- Manage travel arrangements and agendas, including reservations for flights, hotels, and rental cars, with a strong understanding of company guidelines.
- Coordinate and prepare for meetings hosted by the CEO, including agenda development, preparing meeting materials, room set-up and food ordering if required.
- Compose and prepare correspondence and assist with preparing presentations which can be complex and confidential in nature
- Provide effective communication with other departments by demonstrating and maintaining credibility, trust, and support from the senior management team
- A regular liaison with staff to help build and maintain relationships that are important for Hanson's success, manage information, and ensure regular updates on projects assigned by the President and CEO
- Administrative duties as they relate to drafting correspondence, reports, records, and taking and distributing meeting minutes as required
- Other Ad-Hoc responsibilities as required.
**Education and Qualifications**:
- A Bachelor’s degree in business administration, communications, or a combination of other education and related experience.
- Experience in office management and administrative support in a fast-paced corporate environment is an asset.
- Strong skills in Microsoft Office Word, Excel, PowerPoint, Outlook, and Teams
- Enthusiastic and friendly, with a demonstrated client-service orientation and strong verbal and written communication skills
- Strong interpersonal skills, cross-cultural sensitivity, and organizational skills are required.
- Independent and self-directed with the capability to think outside the box with little direction.
- Ability to exercise tact and discretion when handling sensitive and confidential matters.
- Advanced oral and written communications skills and ability to adapt style to various audiences.
- Communicate effectively to interact with others and deal with situations in ways that respect and appreciate diverse backgrounds, experiences, and opinions.
- Possess strong problem-solving skills and be highly organized to set priorities, attend to details, work effectively under pressure to meet deadlines, and exercise initiative, resourcefulness, and judgment.
- Must be a highly motivated and energetic individual who enjoys the challenge of working in a dynamic, confidential, fast-paced environment.
**Inclusion and Equal Employment Opportunity**:
We are committed to fostering a diverse, inclusive, and accessible work environment. We value the unique skills and experiences everyone brings. If you require accommodation, don't hesitate to contact the Human Resources Department to make arrangements. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, or other legally protected factors.
We thank all applicants in advance for their interest in this position. However, only those selected for an interview will be contacted. If you are selected for an interview, you will be contacted by a Hanson C
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