Administrative Assistant
3 weeks ago
**Who We Are**
Limestone Analytics (Limestone) is a growing international consulting firm specializing in the economic analysis of public policies, social programs, and international development projects. We help organizations advance meaningful change through collaborative and evidence-based decision-making. Since our inception in 2016, Limestone has successfully completed assignments for governments, multilaterals, and large NGOs around the world, including USAID, the Millennium Challenge Corporation (MCC), the World Bank, World Vision, the Bill & Melinda Gates Foundation, the World Health Organization, and Nutrition International.
**Role**
Located in Kingston, ON, Limestone is searching for an Administrative Assistant to perform various administrative and bookkeeping functions to support our company's CEO and Finance Manager.
As the Administrative Assistant, you should be well-organized, have excellent time management skills, take initiative, have a knack for numbers, and work well with limited supervision. Furthermore, you have excellent oral and written communication skills and can organize your work effectively using collaboration tools such as Google Workspace. Previous experience working as an Administrative Assistant with bookkeeping experience is considered an asset.
**Requirements**:
**Responsibilities**
- Answer and direct incoming phone calls
- Manage, organize and schedule calendars and appointments
- Plan meetings and record minutes, as required
- Manage information flow in a timely and accurate manner
- Maintain contact lists
- Undertake basic bookkeeping tasks, including AP and AR
- Support month-end close and month-end payroll process
- Perform other duties as required
**Qualifications**
- Post-secondary degree in Business Administration, Communications or related field
- Proven experience in Administrative Support and/or Administrative Assistant position
- Solid understanding of basic bookkeeping and accounting payable/receivable principles
- Data entry skills with a knack for numbers
- Proven experience managing senior personnel
- Exemplary professionalism, people and relationship management skills.
- Proficiency in spoken and written English
- Proficiency using Google Workspace (Calendar, Drive, Gmail)
- Proficiency with spreadsheets
- Strong organizational skills, task management and attention to detail
**Benefits**
Small team, great location, competitive compensation and benefits.
-
Administrative Assistant
4 weeks ago
Kingston, Canada Northfleet Group Inc. Full time**Job Opportunity: Administrative Assistant** Join the dynamic team at Northfleet Group Inc., a leading concrete contractor dedicated to delivering unparalleled services. As our full-time Administrative Assistant based in Kingston, ON, you will play a pivotal role in ensuring smooth operations and fostering a positive work...
-
Administrative Assistant
4 weeks ago
Kingston, Canada Assante Financial Management Ltd. Full time**Summary of Role**: Assante Financial - Fenlon Division is currently looking to hire a full-time Administrative Assistant to provide administrative support to a Financial Advisory team in the day-to-day operations of an established practice. **Duties and Responsibilities** - Calendar management - scheduling appointments, calendar reviews - Execution and...
-
Administrative Assistant
1 month ago
Kingston, Canada E.S. Fox Limited Full time**ABOUT US**: Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical,...
-
Staffing and Administrative Assistant
1 month ago
Kingston, Canada Queen's University Full timeStaffing and Administrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...
-
Staffing and Administrative Assistant
1 month ago
Kingston, Canada Queen's University Full timeAbout Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...
-
Administrative Assistant
1 month ago
Kingston, Canada Queen's University Full timeAbout Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...
-
Administrative Assistant
1 month ago
Kingston, Canada St. Lawrence College Full time**Job ID**: SUPP-23/24-213 - **Location**:Kingston - **Deadline**:February 12, 2024 - **Job Type**:Support - **Start Date**:Immediately - **Department**:Facility Management Services - **Positions**: 1 **: The Administrative Assistant is responsible for carrying out the administrative functions of the Facility Management Services Department assigned with...
-
Receptionist/administration Assistant
1 month ago
Kingston, Canada EZ-GRO Full timeReceptionist/Administrate Assistant (EZ-GRO, Agricultural input supplier) Full time later: Mon--Friday 9am-4pm - Excellent communication, organization and interpersonal skills - Efficient Keyboarding skills (60wpm) - Microsoft office, Excel, word, Powerpoint - Attention to detail - Must have experience as a Receptionist/Administration Assistant **Job...
-
Administrative Assistant
1 month ago
Kingston, Canada Oomen's Glass Ltd. Full timeResponsibilities: - Greet Customers, counter sales - Answer and direct phone calls, take messages and respond to inquiries - Provide administrative support to ensure efficient operation of the office - Maintaining organized filing system for paper and electronic documents - Dealing with vendors/suppliers - Ordering Material - Creating work orders, quotes...
-
Medical Administrative Assistant
1 month ago
Kingston, Canada Tsi Kanonhkhwatsheríyo Primary Health Care Team Full time**Job Summary**: As an essential, often first contact and critical liaison between community members assessing IIPCT services and our interdisciplinary team, the Medical Administrative Assistant will help maintain IIPCT’s values in the provision of culturally safe care. The Medical Administrative Assistant assists in providing a positive, welcoming...
-
Administrative Assistant
1 month ago
Kingston, ON, Canada Queen's University Full timeReporting to the Director, Employee Wellness Services , the Administrative Assistant performs a broad range of administrative, financial, and clerical duties to support the day-to-day function and various projects administered by Employee Wellness Services (EWS). The Administrative Assistant also facilitates communications with internal and external...
-
Administrative Assistant
1 month ago
Kingston, Canada Cintas Full time**Requisition Number**: 131720 Cintas is seeking an Administrative Assistant to support numerous office functions. Responsibilities include accounts receivable; accounts payable; data entry; basic administrative duties such as faxing, filing, photocopying, managing incoming and outgoing mail. Position involves daily interaction with other office support...
-
Administrative Assistant
1 month ago
Kingston, Canada Movement Performance Centre Full timeThe person in this position is responsible for the organization and evaluation of the services provided by a multi-disciplinary clinic. Duties include assisting in the day-to-day running of the facility as it relates to office procedures, billing and the promotion of the facility as a Health & Wellness business. Responsibilities Include - Act as point of...
-
Administrative Assistant
4 weeks ago
Kingston, Canada CMD CPA Professional Corporation Full timeAt CMD CPA Professional Corporation, we are dedicated to delivering exceptional financial solutions and customer service. With a focus on professionalism, integrity, and innovation, we strive to deliver tailored solutions that meet the diverse needs of our clients across various industries **POSITION OVERVIEW** We are currently seeking a diligent and...
-
Administrative Assistant
1 month ago
Kingston, Canada MNP Full timeInspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...
-
IT Administrative Assistant
1 month ago
Kingston, Canada KOPI - Kingston Orthopaedic Pain Institute Full time_**Kingston Orthopaedic Pain Institute (KOPI)**_was founded in 2008, offering a patient-centric multidisciplinary approach intended to improve the quality of life for individuals and their families. Our progressive and diversified team is focused on delivering a variety of information, education, treatment and procedure offerings. KOPI’s talent roster is...
-
Administrative Assistant, Executive Team
1 month ago
Kingston, Canada Queen's University Full timeAdministrative Assistant, Executive Team About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration,...
-
LATAM Administrative Assistant
1 month ago
Kingston, Canada ESG Solutions Full timeAs a LATAM Administrative Assistant , your role involves various responsibilities to support efficient operations and maintain strong client relationships. Based on the tasks you’ve outlined, here are some key requirements and skills: Billing and Invoicing : Attention to Detail : Ensuring invoices are accurate and promptly collected requires meticulous...
-
Administrative Assistant, Executive Team
1 month ago
Kingston, Canada Queen's University Full timeAbout Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...
-
Office Administrative Assistant
4 weeks ago
Kingston, Canada Movement Performance Centre Inc. Full timeThe person in this position is responsible for the organization and evaluation of the services provided by a multi-disciplinary clinic. Duties include assisting in the day-to-day running of the facility as it relates to office procedures, billing and the promotion of the facility as a Health & Wellness business. Responsibilities Include - Act as point of...